All animal orders have to be requested via VSATS.
Animal purchases are charged to a PO, which the research lab has established with the particular vendor. P-card charges for animals are discouraged. The Principal Investigator must ensure that all costs invoiced to a grant account are compatible with the grant purpose and procedures described therein. Costs allocable to one grant may not be charged to another unless specifically allowed by the funding agency. Please note that some vendors will offer discounted prices if the funding agency is mentioned as it might be the case with NIH.
CM will order the animals if an association between fiscal support, an IACUC protocol, and a purchase order number has been confirmed. To ensure delivery from an Approved Vendor during the following week, animal orders must be received prior to 12PM on Thursday. Any common strains and age/size requests can usually be filled by the vendor on short notice, i.e. the following week. However, if you have a very specific order request associated with a certain strain, age and/or weight or it is during a holiday week allow the vendor and CM customer service staff ample time to plan those deliveries in advance and offer options in the note section of the request form.
Comparative Medicine staff will check every single animal upon delivery to make sure the animals are healthy. Research staff will be notified as the animals have arrived and must inspect the animals to verify that expected specifications are met. If mistakes are encountered inform CM customer service staff as soon as possible, best before 5PM of delivery day, that the vendor can be contacted for correction of the problem.