New Supplier Information

Supplier Registration – a Payee must be a registered supplier in the University’s Workday ERP system to receive a purchase order and/or a payment.

Domestic Supplier

  • Complete the New Supplier Application  applicable to institutions, corporate entities, etc. (required).
  • IRS W-9 Form dated March 2024 (required) fully completed, dated and signed. 
  • FL Human Trafficking Affidavit (required) with signature. 
  • Foreign Entity Affidavit (per FL 287.138.F.S for suppliers with access to personal information of any member of the FAU community or bulk U.S. sensitive personal data and U.S. government-related data) signature required.
  • Independent Contractor Checklist applicable to Individuals or Sole Proprietors (only), in lieu of the New Supplier Application form (as required) signature of independent contractor and end user department required.
  • Business status from business home state Division of Corporation (required).
  • Please note: The request for your Social Security Number or other Taxpayer Identification Number by Disbursements is mandated by 26 U.S.C. 6041 and related IRS regulations.  W-9 must be completed with SSN# or EIN, not both. 

Next steps:

  • Supplier submits the completed forms and supplemental documents to the FAU initiating department.
  • An employee from the FAU initiating department must create the Supplier Request form in Workday and upload all the supporting and completed documents as required.
  • Supplier Administrators will review the supplier request.
  • If requested and approved the Supplier will receive an enrollment email from FAU to receive payments via ACH.  Preferred method of payment is SUA.  

Please contact supplier@fau.edu with any questions.

Foreign/Non-U.S. Citizen Supplier

Requires information as indicated above and;

IRS W-8 BEN (individual)

IRS W-8 BEN E (organization)

Contact supplier@fau.edu for additional information for  a foreign supplier or non-US citizen.

Submitting Invoices to FAU

All invoices must be emailed to: AccountsPayable@fau.edu

Please see @ https://www.fau.edu/procurement/accounts-payable/ 

For additional information and FAU Invoice Requirements