Terms & Conditions of FINANCIAL AID offers
Financial aid offers are developed and maintained according to federal, state, and institutional regulations. These regulations apply to all financial aid recipients. The student is responsible for reading the following conditions of their financial aid offer, including the Satisfactory Academic Progress policy, and contacting the Office of Student Financial Aid with any questions.
For College of Medicine Terms & Conditions of Offers, see the Medical School Terms & Conditions documentation.
|TYPES OF AID
Scholarships and grants are considered gift aid and generally do not have to be repaid, except in cases in which a student withdraws from coursework, becomes ineligible or does not meet applicable requirements of the fund. If a student withdraws from coursework, they may be required to repay aid based on nonattendance or Return to Title IV regulations. Scholarships may also require repayment or not be renewed based on the requirements of the specific fund. Loans (including Direct subsidized, unsubsidized, and Parent PLUS loans) must be repaid. Any federal work study funds must be earned through employment.
To be considered eligible for most forms of financial aid, you must attend at least half-time at FAU.
Degree Applicability of Courses is Required for Title IV Funding: Federal regulations require that your enrollment status for Federal Title IV financial aid must be based on courses that are applicable to your program of study. Coursework which is not applicable to your degree will not count towards your enrollment status for Title IV aid. Please note this restriction only applies to the determination of your enrollment status for Federal Title IV programs (Federal Pell grant, Federal Supplemental Educational Opportunity Grants (SEOG), Federal Direct Loans, Federal PLUS Loans, and Federal Work-Study). This restriction does not apply to the determination of your enrollment status for institutional, state, and private aid. To see whether or not the courses you are registered for are degree applicable, you should view your degree audit results via the Degree Audit Reporting System (DARS). You can access the DARS system by signing into MYFAU. On the Home tab, select the FAU Self-Service link and log in to Self-Service. After logging in to Self-Service, click on Student Services, then Student Records. Select View Degree Audit (DARS) to run your degree audit.
Limited Eligibility of Repeated Courses for Title IV Funding: Regulations prohibit a student from receiving Title IV funding for more than one graded repeat attempt of a course which has previously been completed with a non-failing grade. Only one additional graded attempt of a course which has been previously completed with a non-failing grade will be considered eligible for Title IV funding. Any attempts in excess of the one additional graded attempt allowed by regulations will be ineligible for Title IV funding. Exceptions may be made for cases where the student’s program requires enrollment in same course on a continuing basis over several semesters, with each attempt having significantly different course content (such as fine arts or thesis/dissertation courses).
Contact your assigned financial aid counselor prior to the end of drop/add if further guidance is needed.
Examples of Repeated Course Eligibility for Financial Aid
|FINANCIAL AID BUDGETING AND AWARDING
Financial aid is offered based on an estimated cost of attendance, which is primarily determined by the following:
Your housing status may be determined by your indication of planned housing on your FAFSA application, your admissions application, or other information available to FAU. Review and confirm your housing status on MYFAU Self Service in the Financial Aid Status/Offer Overview section. If your housing status is incorrect, e-mail your financial aid counselor (contact information located on MyFAU Self Service).
Your financial aid offer is initially based on an estimated enrollment status of full time. If your enrollment is less than full time after the add/drop period for the term has passed, your cost of attendance will be reduced. Your cost of attendance may also change based on updates to your residency status or housing status, even if those changes happen after financial aid disburses. This may reduce the amount of aid you were initially offered. Financial aid may need to be repaid based on cost of attendance changes.
Financial aid may be adjusted if at any time the student’s financial aid package is determined to be over awarded, or if the student is found to have insufficient financial need to receive need-based aid. This may occur due to changes to a student’s enrollment, residency status, or housing status after the time of initial financial aid packaging. This may also occur when a student receives resources such as scholarships which were not anticipated at the time of initial financial aid packaging. In some cases, previously disbursed financial aid may need to be repaid to comply with federal, state, or institutional regulations. Visit our Overaward page for more information.
To maintain compliance with Federal Regulations, the FAU Office of Student Financial Aid requires students to begin attendance in all courses for which they are receiving Title IV financial aid funding (examples include Pell Grant, Direct Loans, SEOG, and Work-Study). Confirmation of course entry is a prerequisite for Title IV funds to disburse for the course.
If you are a current financial aid recipient or you think you may need financial aid at some point during the semester, please complete the Mandatory Course Entry Quiz for each registered class. Failure to complete the quiz for any class may result in a delay in the disbursement of your financial aid while we confirm your attendance through alternative means.
In addition to completing the Mandatory Course Entry Quiz, students are required to maintain eligibility for Title IV funding by displaying documented academic activity in the course. Examples of valid forms of documented activity include faculty attendance rosters, graded assignments, quizzes, or exams. Students should be aware that they may be required to repay any aid disbursed for a course for which they have no documented academic activity.
You are strongly encouraged to review the following site for more details: Mandatory Course Entry Quiz.
|SATISFACTORY ACADEMIC PROGRESS
|Academic progress for financial aid recipients is reviewed at the end of every semester, after grades have been posted to the Registrar's Office or at the time FAFSA results are received, regardless of whether the student has received financial aid. Therefore, previously offered financial aid may be cancelled if FAU policy requirements are not met. View the complete Satisfactory Academic Policy.
|TUITION & FEE PAYMENT
|Tuition and fees will be automatically postponed for all financial aid and Bright Futures Scholarship recipients (except Federal Work Study) who are enrolled at least half time and whose offers have been accepted online by the drop/add deadline.
|HOUSING FEE POSTPONEMENT
|Fees may be deferred only if you have sufficient financial aid to cover both tuition and housing fees prior to the housing deadline. For more information about housing fee due dates, you may contact the Housing Office at (561) 297-2880.
|TUITION & FEE PAYMENT
|Tuition and fees will be automatically deferred for all financial aid and Bright Futures Scholarship recipients (except Federal Work Study) who are meeting all eligibility criteria and whose offers have been accepted online by the drop/add deadline. It is the student’s responsibility to make payments (or payment arrangements) for charges which exceed your offer prior to the fee payment deadline published by the Tuition & Billing Office..
|FINANCIAL AID DISBURSEMENT ESTIMATOR
|The Financial Aid Disbursement Estimator is designed as a tool to help you determine what you need to pay the University and represents only an ESTIMATE of what financial aid may disburse based on your enrollment and offer status now. At the time of the actual disbursement process, where appropriate for individual offers, items such as residency, grade level, satisfactory academic progress, unmet need, and/or loan entrance or promissory note requirements may effect if the individual offers disburse or not.
|DISBURSEMENT OF FINANCIAL AID
|Disbursements are processed via EFT and will occur either (1) within ten business days after the end of the drop/add period, if all disbursement eligibility requirements are met, or (2) within ten business days after all disbursement eligibility requirements are met (whichever is later). Disbursement dates for students enrolled in Executive Education or College of Medicine programs may differ based on the program’s calendar (please check with the program coordinator for projected disbursement dates). Disbursement of financial aid refunds is a function of the Tuition & Billing Office. As the disbursement of financial aid is contingent upon many conditions, and may not occur until several weeks after classes have started, it is essential that you set aside personal funds to cover living expenses incurred during the first few weeks of classes. You can see what aid has been disbursed by viewing the Offer Summary tab on MYFAU (see instructions on accepting offers for details). To expedite receipt of funds, FAU encourages students to complete Direct Deposit Authorization, allowing Financial Aid disbursements to go directly into designated bank accounts. If you do not have direct deposit set up, you will receive any refunds as a paper check which will be mailed to your address on file.
|RETURN OF FUNDS
If a student withdraws from school, drops below half-time, or changes enrollment status after the drop/add period, the financial aid offer may be reduced or canceled. Financial aid is designed to help meet living expenses while attending school, therefore the student may be required to repay all or part of any funds received prior to his/her withdrawal from school. In addition, refunds issued by the Controller’s Office may have to be returned to the financial aid program from which the aid was offered. The amount of the refund and/or repayment owed is calculated based on a formula provided by the U.S. Department of Education. View the details regarding Refund and Repayment for Withdrawals.
Bright Futures Recipients: IMPORTANT: The Florida Legislature requires institutions to refund any Bright Futures offers received for courses which were dropped or withdrawn AFTER the drop/add period. Students are required to REPAY their institution for any offer amount received for course(s) which were dropped or withdrawn after the drop/add period. If you medically withdraw from school, your entire Bright Futures Scholarship disbursement must be returned to the Florida Department of Education. Delay in repaying your Bright Futures for withdrawn courses could result in delayed processing for future semesters.
|RECIPIENTS OF PELL GRANTS
Federal Pell Grant offers will be automatically posted to the student’s account as "ACCEPTED". Pell Grant disbursement is based on the number of eligible credits the student is enrolled in as of the last day of the student’s earliest add/drop period. If you are enrolled less than full time, the actual disbursed amount may be a prorated portion of the accepted amount. Courses added after the census date (including courses added through the wait-list process) will not be eligible for Pell Grant funding. Pell Grant funds will NOT be disbursed for courses which are not applicable to the student’s degree.
If you withdraw from a course, you will be required to repay Pell Grant funds received for courses which your proof of attendance is not confirmed. Proof of attendance is verified through institutional documentation of any of the following: physical course attendance (note: signing in to an online class does not qualify), any graded assignment/exam, or communication initiated by the student specifically pertaining to the academic subject matter studied in the course.
The U.S. Department of Education has restricted the lifetime Federal Pell Grant funding a student may receive to a maximum of 12 full time offers (or part time equivalent). Each full time offer is viewed as utilizing 50 percentage points of a lifetime eligibility limit of 600 percentage points. To learn more about Federal Pell Grant limits and how your remaining eligibility is calculated, please review the information at Pell Grant Eligibility.
|BRIGHT FUTURES SCHOLARSHIPS
|The Florida Department of Education determines your eligibility for these scholarships. All offers are subject to eligibility and renewal/reinstatement criteria. ALL students receiving the Bright Futures Scholarship must be considered a Florida resident by the University. Students should also be degree-seeking and enrolled in a minimum of six credit hours per semester by the end of the drop/add deadline. A student who receives funding during the current academic year (fall through spring) is automatically evaluated for renewal at the end of the spring term. The annual credit hour renewal requirement for the Bright Futures Scholarship Program is the measure of the number of credit hours a student must earn based on the student’s enrollment type per term. Review criteria on the Bright Futures page.
Please be advised that your estimated offer prior to the end of drop/add is based on 13 semester credits. Your offer will be adjusted at the end of drop/add if you are enrolled in less than 13 credits. Bright Futures recipients must not owe a repayment on a Federal Pell Grant, a Federal Perkins Loan, a Federal Supplemental Educational Opportunity Grant, or a State Student Incentive Grant; nor be in default on any federal Title IV or state loan program received for attendance at any institution.
|Recipients of the Florida Student Assistance Grant (FSAG) must have a minimum cumulative GPA of 2.000 and complete the minimum amount of hours for the enrollment classification for which the student was originally paid (Example, if you were paid on 11 hours, then you must earn the minimum three-quarter time enrollment of 9 credit hours) in order to be considered for offer renewal the consecutive academic year. Students receiving
the Florida First Generation Matching Grant must be enrolled in a minimum of six credit hours at FAU. Grant recipients must have a minimum cumulative GPA of 2.500 and complete at least 12 credit hours within the academic year in order to receive Florida First Generation Matching Grant the following year.
|FAU Institutional Grants and Scholarships will be calculated and disbursed based upon FAU enrollment ONLY. Credits taken at other colleges and institutions as Consortium and Concurrent Enrollment will NOT be considered when calculating financial aid eligibility for FAU Grants and Scholarships. Grants may have varying enrollment criteria and may be reduced or cancelled if you do not meet the specified enrollment criteria. Students are responsible for understanding and maintaining disbursement and renewal criteria of the grants and scholarships they receive. Review grant criteria on the Grants page and Merit Scholarship criteria here.
|FEDERAL DIRECT AND/OR GRADUATE PLUS LOANS:
|REPORT ALL OUTSIDE OFFERS.
|All students must notify the Office of Student Financial Aid immediately if they receive or anticipate receiving assistance from sources outside the Office of Student Financial Aid. An outside offer or resource is any form of financial assistance received for the purpose of educational pursuit, including but not limited to tuition waivers, tuition exemptions and scholarships. To report outside offers, please contact your financial aid counselor. Should it later be found that you are receiving outside resources which you neglected to report, your financial aid package may be adjusted retroactively to include these resources. This adjustment may result in repayment of previously disbursed financial aid.
Students may request aid changes, reinstatements or cancellations of loan amounts, or changes to housing status and budgets. View and download forms on the Financial Aid Forms page.
|SHORT TERM ADVANCES
|The Short Term Advance is a University monetary advance available to assist degree-seeking students enrolled at least half-time with purchasing textbooks, or with emergency funds relating to educational expenses or unanticipated living expenses incurred prior to the date that financial aid funds are disbursed.
Applications are available on MYFAU under the "Money Matters" page. You must have a bank account with any financial institution and complete the Direct Deposit for Financial Aid form prior to applying. Get the form by signing into MYFAU, then click on "FAU Self Service" tile. If you meet ALL eligibility requirements, you will receive the proceeds during the first week of classes.
Keep in mind that the Short Term Advance is NOT a source to assist with paying your tuition and other related fees. In consideration for approval of the loan application and receipt of funds, the student promises to repay FAU the principal sum amount borrowed (up to $750) plus a non-refundable charge of $5.00. Repayment must be made on or before FORTY FIVE CALENDAR DAYS from the date funds are disbursed, or upon receipt of financial aid funds, or upon cancellation of financial aid funds, or the last day of the term, whichever comes first. For more details, visit the Short Term Advance page.
|CHANGE OF ADDRESS
|All financial aid correspondence will be emailed to the student's FAU email account. Students local address updates may be submitted online through "FAU Self-Service" (OWLS) after signing into MYFAU.
|FAU has a Family Education Rights and Privacy Act form (FERPA) to protect student information from being released without proper authorization. Student information may not be discussed with a party, other than the student, without student permission. The form must be submitted to the Registrar: https://www.fau.edu/registrar/records/student-ferpa/.
|COMMUNICATION & NOTIFICATION POLICY.
|All communication will be sent via the student's FAU email account. Email notifications will be the primary method of communication between students and the Office of Student Financial Aid. It is the student’s responsibility to frequently monitor his/her FAU email account for notifications, such as student requirements, offers and satisfactory academic progress. It is recommended that students print any pertinent online documentation for the purpose of maintaining a personal paper file of important financial aid materials.