Managing Grant Finances


Workday is FAU's cloud-based application software that enables human resources, payroll and financial functions. Workday is able to be accessed 24/7 from any computer or mobile device with Internet capability. Faculty will be able to update their address, request vacation time, change a beneficiary, and view compensation and benefit information from within Workday. Workday trainings are offered by the University.

Additionally, Workday is utilized to manage research awards, including making research-related purchases (pCard, Creating Requisitions, Creating Requisitions Punchouts) and managing award expenses (Expense Reports and Spend Authorizations).

Hiring Staff

Prior to hiring staff, contact your COM Human Resource Department Partner for assistance and guidance or email

Purchase Supplies

Making research related purchases can occur through multiple methods. Please consult with your Department Administrator prior to making your initial purchase. Common research related purchasing options include: pCard (Purchasing Card), Create Requisitions, and Create Requisition Punchout.

To review typical expenses that are generally allowed/not-allowed on a research award, please access the "Grant Spending" document for further guidance. However, always refer to the research award's terms and conditions for full guidance.

Login to Workday

Please log in using your FAU credentials and refer to the Workday User Overview below for further guidance:

Workday Login Workday Overview

For Assistance with Workday

Department Administrator

Your Department Administrator supports and assists faculty in the following areas:

  • Requisitions/Purchase Orders
  • P-card (university credit card)
  • Expense reports
  • Payment requests
  • Travel reimbursements

COM Finance

Supports and assist with reconciling accounts and SmartTags for non-grant accounts (i.e. startups and foundation). For non-grants related finance questions or for more information, please contact COM Finance at

Additional Information
The Charles E. Schmidt College of Medicine offers students a variety of educational programs and degrees.
Charles E. Schmidt College of Medicine
Florida Atlantic University
777 Glades Road, BC-71
Boca Raton, FL 33431