Packing with family

MOVE OUT AND CHECK OUT

Moving out and checking out

The last day for residents to check out or move out for Fall 2022 is December 15 at noon. Break housing in-between Fall 2022 and Spring 2023 is available. The break housing request form is available through the Housing Portal from November 4 at 8:00am – November 30 at 5:00pm.

 


 

WHAT’S THE DIFFERENCE BETWEEN MOVING OUT AND CHECKING OUT?

Will you be returning for the Spring 2023 Semester? YES = You are checking out. NO = You are moving out.




DIFFERENT MOVE OUT METHODS

The two move out methods are express checkout and full service checkout.

For express checkout, residents do not need to schedule a move out appointment. You simply visit your front desk and ask for an express checkout packet. You will put your keys into the packet and sign the form on the top. By choosing express checkout, residents waive their rights to appeal any damage charges that may occur.

For full service checkout, log on to the housing portal and select your move out appointment. During your appointment time, a staff member will inspect your space with you. After that, return your keys to the staff member conducting your checkout.




MOVE OUT PROCESS HIGHLIGHTS

  • Log on to housing portal and select your move out appointment.
  • Remove all items and clean your room.
  • Review Room Condition Report on housing portal.
  • Visit your front desk at your appointment time.
  • Inspect room with staff member.
  • Return your keys to the front desk.
  • Forward Mail: see mailroom or visit the website for more info.
  • Do not forget to take your bike!



CHECK OUT CHECKLIST

  • Remember to bring all IDs and medications with you.
  • Remove all non-perishable food from your room.
  • Unplug any personal electronic devices (this includes personal fridges).
  • Take out all trash before leaving.


IMPORTANT DATES FOR MOVING OUT

November 15 Deadline to cancel the housing contract if not returning to housing for the spring semester. Extended from original deadline of November 1, 2022.  This is for students who will not be enrolled in classes, are graduating, or will be enrolled in less than nine credit hours. 
November 4 Break Housing Request Form available to fall residents with an active 2022-2022 Academic year housing contract. Hotel residents are not able to request break housing. Access the break housing form through the Housing portal. Students must be registered for a minimum of three credit hours for spring to access the break request form, however by the first day of spring classes they must be registered for a total of nine credit hours. Residents requesting break housing must not have a past due university balance greater than $1000.
November 13 - 20 RA’s will host IN-PERSON CLOSING floor meetings. Residence hall bulletin boards will also display important move-out instructions.
November 30 Winter Break Stay Request Form deadline is 5 p.m.
November 18 - December 15 Move-out appointments are available for resident who are not returning for the spring semester. Schedule a move-out appointment through the Housing portal. During your move-out appointment visit your front desk to return your keys and sign the express check-out form. Please remember to return keys after you have moved out all items from your room.
December 1

Deadline to submit a housing appeal to request a release from the spring portion of the housing contract.  This is for students who will be enrolled in nine credit hours or greater. 

December 3

24-hour Quiet Hours begin at 10 p.m. through 12 p.m. December 15.

December 11

Deadline to schedule your fall move-out appointment in the Housing portal. Returning spring residents and Approved break housing residents do not need to schedule a move-out appointment.

December 15 at noon

Building access will be removed at 12 p.m. for students who are not approved for break housing.  Fall residents who are not returning for spring must have removed all personal items from their room, returned keys to their front desk and a completed and signed their check-out form.

January 5, 2023 

Returning residents may return their rooms for the spring semester starting at 12 p.m. on January 5.  Please stop at the front desk of your assigned residence hall to active your Owl card.

 



FAQ'S ABOUT CLOSING

 

When do the Residence Halls and Apartments Close?
  • December 15 at 12 p.m.
  • Residents should check out 24 hours after their last final exam or by December 15 at 12 p.m., WHICHEVER COMES FIRST!
  • Any student who is not approved for break housing must check-out. Building access will be removed on December 15 for students who are not approved for break housing.
What are 24 hour Quiet Hours and when do they start?
  • 24 hour quiet hours are observed in the residence halls during reading days and final exam periods.
  • START: 10 p.m. on December 3
  • END: December 15 at 12 p.m.
I'm staying in this exact same room in the spring. Am I allowed to leave my stuff in here?
  • Students who are returning to the same room for the spring semester may leave their items in their rooms.
  • Please remove all of your personal items from community shared spaces and restrooms so we may prepare these areas for any new spring residents moving in to the suite.
Are there any storage options for me?

Yes, Smartbox is a storage option for students who will not be returning to live on-campus for the spring. They are Pods/Boxes you are able to put your items in, and they will store them for a cost. Please communicate directly with the company (http://www.smartboxmovingandstorage.com/) if you are interested in storage.

Prior to leaving for break you are responsible for reviewing the items on the Residence Hall Winter Break checklist posted on Residence Hall bulletin boards. This will also be shared during your closing floor meeting with your Resident Assistant. Some of the important items to note include:

  • Clean & Defrost your refrigerator if you live in an apartment, discard your food in the refrigerator when you check-out for break or move-out if you are not returning.
  • Remove all food and trash from the living space
  • Make sure your room and/or suite is clean
  • Clean your restroom
  • Set thermostat to 78 degrees or mid-setting
  • Make sure all lights are turned off
  • Make sure all water faucets are off
  • Do not forget laundry in the washer or dryers
  • Clear your mailbox. If you are not returning for the spring, complete a forwarding mail form at the mail center
  • Return your keys at your front desk and sign the express check-out form.

What happens if I do not move out and check out of the building by 12 p.m. on December 15?

  • Students who are not approved for break housing must be checked out by December 15 at 12 p.m.
  • Students who are not returning for spring must be completely moved out by December 15 at 12 p.m. If you are not moved-out, with your keys returned and move-out form completed by your assigned move-out time you will be charged $150 improper check-out fee and your items in your room will be discarded. The fee will be added to your student account.  Make sure you check your student account and pay any improper check out fees, damage fees, and lock changes due to lost keys.
  • Only students approved for break housing will be allowed to stay after December 15 at 12 p.m.
What should I do to prepare for move out?
  • Schedule your fall move-out appointment in the Housing Portal by December 11. You will receive an email confirmation after you schedule your move-out appointment.
  • Remove all items from your room space and shared community areas.
  • We ask that you leave your room cleaner than you found it.
  • Once all of your belongings are out of the room and the room is clean, go to your Front Desk of the building to request a room check and return your keys.   
  • If you opt to complete an Express check out form instead of having your room checked, you waive the right to appeal any housing damage and lock change fees.
  • If you complete an Express check out form place your room and mailbox key in the Express check out envelope to avoid being charged for a lock change. 
How do I properly check out?
  • Schedule your fall move-out appointment in the Housing portal by December 11. You will receive an email confirmation after you schedule your move-out appointment.
  • Move-out appointments are available November 18 to December 15. You must complete your move-out by 12 p.m. on December 15.
  • Remove all items from your room space and shared community areas.
  • Go to the front desk of your residence hall or apartment community during your scheduled move-out appointment to return your keys.
  • Remember to return your keys and sign your Express Check Out Form.
  • After you leave, housing staff members will conduct final inspections of all rooms.
  • If you are returning for the spring semester you just check-out which means follow the check-ou checklist and no need to check-out out the front desk of your building. 
What do I do to avoid getting charged for cleaning?

Work with your roommates/suitemates to fill out a Roommate/Suitemate Agreement, these are available in the Housing portal. Please read the Agreement carefully, as ALL those living in the room must agree and sign the form. Also, we encourage students to leave their spaces cleaner than they found them.