Spring 2017 Move Out

Thank you Owls for a great
2017-2018 school year!

Please read the information below on how to
properly move out of the Residence Halls.

Make sure you talk to your RA and attend
your Closing Floor Meeting for
Move Out/Closing Information.

Residents must move out
of their space:

24 hours after your last final,
or by 5 p.m. on May 2

WHICHEVER COMES FIRST!

Important Dates:
Week of April 9 - RA’s will have CLOSING floor meetings
- Roommate/Suitemate Cleaning agreements given to residents
April 2 Break Stay and Late Stay Forms available online
April 9 Donation bins will be placed in the lobbies for students
to donate items to those in need
April 23 24 hour quiet hours begin at 10pm and last until May 3 at 5pm.
April 24 Break Stay and Late Stay Form submission deadline
April 26 Finals begin
May 1 (at 5 p.m.) Roommate/Suitemate cleaning agreement submission deadline
May 2 Finals end
May 2, 3, & 4 Commencement ceremonies
May 5 - 12 Break-stay students MUST be in the halls and ready to
move to their summer space (as they become available)
May 18 Any bikes not tagged or brought into the students
rooms will be cut from the racks

FAQ's About Closing

When do the Residence Halls Close?
  • May 3 at noon or 24 hours after your last final, WHICHEVER COMES FIRST!
  • Any student who does not have permission to stay after that date/time will be charged $150 for an improper check-out.
  • Card/FOB access will be shut off at noon on May 3.
What are 24 hour Quiet Hours and when do they start?
  • 24 hour quiet hours are observed in the residence halls during reading days and final exam periods.
  • START: 10 p.m. on April 23
  • END: May 3 at 5 p.m.
What do I do if I need to stay past 5 p.m. on May 4?
  • There are two options (PLEASE READ CAREFULLY)
    • LATE STAY REQUEST (AVAILABLE: April 2 and DUE: April 24)
      • A Late Stay Request is for students who have a legitimate reason to stay after the halls close, for reasons such as: Graduation, International Students with late flights, Academic requirements, etc.
        a. Submission of the request does NOT guarantee it will be approved.
      • Students who are approved to stay late must pay $30 per evening for each day after May 3 at noon (Graduating seniors will not incur any costs if they check out 24 hours after their graduation ceremony)
      • Any student who is granted a late stay and does not move-out by their assigned date/time will be charged $150 for an improper check-out.
    • BREAK STAY REQUEST (AVAILABLE: April 2 and DUE: April 24)
      • A Break Stay Request is for students who are enrolled in Summer I or II courses and have been assigned to live on campus during the Summer term.
      • During the course of Break Stay you WILL be required to move from your Spring assignment, to your Summer assignment, therefore Break Stay Students MUST be on campus between the end of the Spring semester and the beginning of the Summer semester.
      • There is no charge for Break Stay Students, as the cost is included in your summer contract, however any student who does not move out of their Spring space and into their Summer space by their assigned date/time, will be charged $150 for an improper check-out.
I am a graduating senior, when do I need to move out?
  • You will need to fill out a Late Stay Request Form
    LATE STAY REQUEST (AVAILABLE: April 2 and DUE: April 24)
    • A Late Stay Request is for students who have a legitimate reason to stay after the halls close, for reasons such as: Graduation, International Students with late flights, Academic requirements, etc.
      • Submission of the request does NOT guarantee it will be approved.
    • Students who are approved to stay late must pay $30 per evening. Any student who is granted a late stay and does not move-out by their assigned date/time will be charged $150 for an improper check-out.
I am living here for the summer, what do I do?
  • You will need to fill out the 2018 Late & Break Stay Application
  • BREAK STAY REQUEST (AVAILABLE: April 2 and DUE: April 24)
    • Break Stay Request is for students who are enrolled in Summer I or II courses and have been assigned to live on campus during the Summer term. During the course of Break Stay you WILL be required to move from your Spring assignment, to your Summer assignment, therefore Break Stay Students MUST be on campus between the end of the Spring semester and the beginning of the Summer semester.
    • There is no charge for Break Stay Students, as the cost is included in your summer contract, however any student who does not move out of their Spring space and into their Summer space by their assigned date/time, will be charged $150 for an improper check-out.
I’m staying in this exact same room in the fall. Am I allowed to leave my stuff in here?
  • Unfortunately no, every building is either undergoing maintenance, or is being used this summer for Orientation, Camps, Conferences, or Summer School, so you must take all of your belongings out of the halls. The only exception will be for IVAS students who are staying in the exact same space for Spring, Summer, and Fall 2017 semesters.
Are there any storage options for me?

Yes, Smartbox is a storage option for students, they are Pods/Boxes you are able to put your items in, and they will store them for the summer for a cost. Please communicate directly with the company (http://www.smartboxmovingandstorage.com/) if you are interested in storage for the summer.

I’m worried I won’t be able to move out on time, what do I do?

Please communicate with the staff of the Main Housing and Residential Education Office as soon as possible. Also, fill out the 2018 Late & Break Stay Housing Application , however please remember that it is not a guarantee.

What happens if I do not check out of the building by noon on May 3?
  • If you are not out of the building by your assigned date/time you will be charged $150 for an improper check-out.
  • The only students allowed to stay after the May 3, noon deadline are those who have been sent approvals by Housing and Residential Education staff members for Late or Break Stay.
What do I do to avoid getting charged for cleaning?

Work with your roommates/suitemates to fill out a Roommate/Suitemate Cleaning Agreement, these will be available through your RA, at the closing floor meeting and at any point after. Please read the Agreement carefully, as ALL those living in the room must agree and sign the form. Also, we encourage students to leave their spaces cleaner than they found them, vacuums/brooms are available at the front desks for students to rent out.

What are the check-out options?
  • There are two options of how you can check out of your room (PLEASE READ CAREFULLY)
    • Traditional Check-Out (8 a.m. -10 p.m.)
      • Please note this option is the preferred check-out option for both staff and students. If a student participate in a traditional check-out they retain the right to appeal any billing for damages (as assessed by the professional staff of the building)
      • Students participating in Traditional check out, will schedule a time with their RA or ask an RA working at the desk to assist.
      • A Traditional check-out means that staff will walk your space with you to ensure that you have gotten all of your belongings out of the space, have you turn in your keys/FOB, and then sign any of the appropriate paperwork to officially check-out
    • Non-Traditional Check-Out (8 a.m. -10 p.m.)
      • Please note, this is NOT the preferred check-out option for staff and students. If a student participates in a non-traditional check-out, as they have signed the Non-Traditional check-out form, they DO NOT retain the right to appeal any billing for damages.
      • Students participating in Non-Traditional check out will fill out a Non-Traditional check out form, and turn in keys/FOB to the front desk staff of the building.
      • Students WILL NOT be able to do a Non-Traditional check-out during our Traditional check-out times of 8 a.m.-10 p.m.
What happens if I do not check out of the building by 5 p.m. on May 4?
  • If you are not out of the building by your assigned date/time you will be charged $150 for an improper check-out.
  • The only students allowed to stay after the May 4, 5 p.m. deadline are those who have been sent approvals by Housing and Residential Education staff members for Late or Break Stay.
What should I have ready in my room for my check-out?

We ask that you leave your room cleaner than you found it, once all of your belongings are out of the room and the room is clean, then go to your RA or the Front Desk of the building to have a staff member perform your check out.

How do I properly check out?
  • RAs will have sheets taped next to their doors so students can make appointments to check out at specific times. However, if you do not make an appointment, there will be staff at the front desk who will be able to check you out of your room.
  • Staff will walk with you to your room, document on the Room/Apartment Condition Report what they see, you will then go back to the desk, sign the report and any other paperwork staff need, lastly, you turn in your keys/fob and you will be good to go.
  • After you leave, student and professional staff members will conduct final inspections of all rooms.