SPRING 2021 MOVE OUT



Please read the information below on how to properly move-out of the Residence Halls.

Make sure you talk to your RA and attend
your Closing Floor Meeting for
Move Out/Closing Information.

All Residents must move-out their space and complete the check-out process

by 5 p.m. on April 30.

Residents who complete a housing contract for Summer 1 or 2 term, and are registered for Summer 1 or 2 classes may request break housing. There is not a cost for break housing if the request is received by April 22. Requests for break housing after April 22 will be reviewed and if approved processed with a $150 fee. The break housing request form is available through the Housing Portal. Students staying for break housing must be available to relocate to their assigned summer housing space in IVA South within 24 hours notice.

Important Dates:
April 5 Break Stay Request Form available to spring residents with a Summer 1 or 2 housing contract. Access the break housing form through the Housing portal. Students must be registered for a minimum of six credit hours for the Summer 1 or 2 term. Current spring residents requesting break housing must not have a past due university balance greater than $300
Week of April 4 RA’s will host VIRTUAL CLOSING floor meetings. Residence hall bulletin boards will also display important move-out instructions.
April 14 to 30 Move-out appointments are available. Schedule a move-out appointment through the Housing portal. During your move-out appointment visit your front desk to return your keys and sign the express check-out form. Upload photos or your room and common area to the Housing portal. Please remember to return keys after you have moved out all items from your room
April 22 Break Stay Request Form deadline is 5 p.m.
April 27 Deadline to schedule your spring move-out appointment in the Housing portal. Approved break housing students do not need to schedule a move-out appointment.
April 30 Building access will be removed at 5 p.m. for students who are not approved for break housing.




FAQ's About Closing



When do the Residence Halls and Apartments Close?
  • April 30 at 5 p.m.
  • Residents should move out 24 hours after their last final exam or by April 30 at 5 p.m., WHICHEVER COMES FIRST!
  • Any student who is not approved for break housing must move-out. Building access will be removed on April 30 for students who are not approved for break housing.
What are 24 hour Quiet Hours and when do they start?
  • 24 hour quiet hours are observed in the residence halls during reading days and final exam periods.
  • START: 10 p.m. on April 19
  • END: April 30 at 5 p.m.
I’m staying in this exact same room in the spring. Am I allowed to leave my stuff in here?
  • Students who are returning to the same room for the summer semester and are approved for break housing may leave their items in their rooms.
  • Please remove all of your personal items from community shared spaces and restrooms so we may prepare these areas for summer move in.
Are there any storage options for me?

Yes, Smartbox is a storage option for students who will not be returning to live on-campus for the spring. They are Pods/Boxes you are able to put your items in, and they will store them for a cost. Please communicate directly with the company (http://www.smartboxmovingandstorage.com/) if you are interested in storage for the summer.

Prior to leaving for break you are responsible for reviewing the items on the Residence Hall Winter Break checklist posted on Residence Hall bulletin boards. This will also be shared during your virtual floor meeting with your Resident Assistant. Some of the important items to note include:

  • Clean & Defrost your refrigerator if you live in an apartment, discard your food in the refrigerator when you move-out
  • Remove all food and trash from the living space
  • Make sure your room and/or suite is clean
  • Clean your restroom
  • Set thermostat to 78 degrees or mid-setting
  • Make sure all lights are turned off
  • Make sure all water faucets are off.
  • Do not forget laundry in the washer or dryers
  • Clear your mailbox. If you are leaving for the summer, complete a forwarding mail form at the mail center
  • Return your keys at your front desk and sign the express check-out form.
  • Upload photos or your room and common area to the Housing portal
What happens if I do not move out and check out of the building by 5 p.m. on April 30?
  • Students who are not approved for break housing must be completely moved-out and check out with keys returned by 5 p.m. on April 30.
  • If you are not out of the building by your assigned check-out time you will be charged $150 improper check-out fee and must vacate your space
  • Only students approved for break housing will be allowed to stay after April 30.
What should I do to prepare for check out?
  • Schedule your fall move-out appointment in the Housing portal by April 27. You will receive an email confirmation after you schedule your move-out appointment.
  • Remove all items from your room space and shared community areas.
  • We ask that you leave your room cleaner than you found it, once all of your belongings are out of the room and the room is clean, then go to your Front Desk of the building to complete your Express Check Out form.
  • Do not forget to return your keys in the Express Check out envelope to avoid lock change fees and replacement key fees.
How do I properly check out?
  • Schedule your spring move-out appointment in the Housing portal by April 27. You will receive an email confirmation after you schedule your move-out appointment.
  • Move-out appointments are available April 14 - 30. You must complete your move-out by 5 p.m. on April 30.
  • Remove all items from your room space and shared community areas.
  • Go to the front desk of your residence hall or apartment community during your scheduled move-out appointment to return your keys
  • Remember to return your keys and sign your Express Check Out Form.
  • Upload timestamped photos of your room, bathroom and shared living areas showing the condition of your room at check out.
  • Students who do not upload photos of their room condition during their check appointment waive their right to the housing damage appeal and may be charged for room damages found post occupancy.
  • After you leave, housing staff members will conduct final inspections of all rooms.
What do I do to avoid getting charged for cleaning?

Work with your roommates/suitemates to fill out a Roommate/Suitemate Agreement, these are available in the Housing portal. Please read the Agreement carefully, as ALL those living in the room must agree and sign the form. Also, we encourage students to leave their spaces cleaner than they found them.