College of Medicine Promotion and Tenure Procedure

Introduction

The Charles E. Schmidt College of Medicine Promotion and Tenure Committee conducts its deliberations in accordance with the Provost's Guidelines for Appointment, Promotion, and Tenure of Faculty. Please visit the Office of the Provost Promotion and Tenure page for additional information.

Structure, responsibilities and membership of the Charles E. Schmidt College of Medicine Promotion and Tenure Committee are detailed in the Faculty Bylaws, Article VII, Standing Committees, Section 2B4.

1. Applications for Consideration The Committee shall consider faculty portfolios and recommendations from the Departmental Promotion and Tenure Committees and the Department Chairs shall forward its final numerical vote according to University guidelines to the Dean. Any discussion or comments regarding the case under review will be held strictly confidential. Following Departmental review and recommendation, the Committee will also review the curriculum vitae of new faculty who are offered "tenure as a condition of employment" to ensure they meet established criteria for tenure according to College and Universities guidelines. Following review, the Committee will forward its recommendations to the Dean.
2. Voting The Chair shall make every effort to schedule meetings so that all members can be present. All eight members of the Promotion and Tenure Committee, including the Chair, will vote on promotions of non-tenure track faculty. Members who vote on promotions of tenure track faculty to Associate Professor or Full Professor shall be at equal or greater rank than the promotion applied for and members who vote on tenure decisions of tenure track faculty to Associate Professor or Full Professor must be tenured.
3. Representation to University Committee The Chair of the Promotions and Tenure Committee will serve as the College of Medicine representative to the corresponding University Committee, subject to approval by the Dean and the University. In the event the Chair is unable to serve, the Vice Chair will serve as the College representative, subject to approval by the Dean and the University.
4. Development of Policies and Procedures The Committee shall recommend to the Faculty Assembly general policies and procedures affecting promotion and tenure. Except as required by University guidelines, the Committee shall keep no minutes of its deliberations on promotion or tenure cases. The Committee shall keep and publicize minutes of its discussions on other issues.
5. Election of Officers All members of the Committee must be in attendance at meetings or cast their vote electronically.
6. Departmental Promotion and Tenure Committees Departmental bylaws, criteria, or other documents covering Promotion and Tenure policies and procedures shall establish Departmental Promotion and Tenure Committees, consisting of the tenured faculty to review and vote on tenure cases, and the eligible department faculty to review and vote on promotion cases. The Departmental Promotion and Tenure Committees shall evaluate faculty within the candidate's department according to departmental criteria for promotion and/or tenure. View the Criteria and Procedures for the Appointment, Promotion, and Tenure of Faculty or the Appointment and Promotion Guidelines for Clinical Affiliate and Affiliate Faculty. Faculty who serve on the College Promotion and Tenure Committee shall not be eligible to vote at the departmental level. Following departmental review and voting, the Chair of the Department shall provide an independent evaluation of the candidate via Interfolio. The Departmental and Chair recommendations shall then be considered by the College Promotion and Tenure Committee during review of the candidate's e-Portfolio. The College Promotion and Tenure Committee will forward its voting results and recommendations to the Dean via Interfolio, who shall then provide his/her own evaluation before submitting the faculty member's e-Portfolio to the Provost and Chief Academic Officer (for cases that do not involve tenured or tenure track faculty) or the University Promotion and Tenure Committee (for cases that involve review of tenured or tenure-track faculty). This College Promotion and Tenure Procedure shall guide promotion and tenure actions for the College Promotion and Tenure Committee.

Approved by majority vote of College Faculty
August 17, 2016