2025-2026 Promotion Timeline for Non-Tenure Track Faculty

Any non-tenure track faculty member in The College of Medicine who wishes to apply for promotion in 2025-2026 should consult with their Department Chair as soon as possible.

Due: Candidate’s materials for review by external and internal peers

• Chair complies a list of potential reviewers in consultation with the candidate and other senior faculty in the candidate's area of expertise at the Associate or Full Professor rank and submits (Name, Title, Institution & Email Address) along with the Internal Cover Sheet for External Letters.  Materials to include a brief Curriculum Vitae, self-evaluation and department criteria for promotion. More items may be required by the Department Chair. Please also check the department/college criteria for additional items not listed in this document. 

Due: Candidate's completed portfolio for review by the Department Chair.

Due: Chair’s review of ePortfolio, and ePortfolios sent forward for review of the Department Promotion and Tenure Committee

• The Chair reviews the contents of the ePortfolio to ensure that all required materials are included in the packet. If the ePortfolio is incomplete, please refer to the steps outlined on page 2-5 of the Provost’s Office Non-tenure Track ePortfolio Guidelines.
• The Chair (or department representative) uploads the certificate and sends the ePortfolio forward for review by the Department P&T Committee

Department P&T Committee meets

Due: Department Promotion and Tenure Committee Report

The Department P &T Committee Chair prepares a memorandum reporting the numerical results of the poll of the faculty eligible to vote on the promotion ePortfolio. Committee names, voting and non-voting must be listed in the memo. Please refer to page 13 of the new P&T Guidelines for Tenure Track Faculty for additional requirements.

• The Department Committee Chair ensures that identifying information of external evaluators was appropriately used or withheld.
• The Committee Chair uploads the Report of the College P&T Committee and notifies the department representative.
• The department representative shares the file with the candidate (to allow the candidate to submit a response).

Due: Candidate’s response, if any, to the Department P&T Committee Report

The candidate may upload a brief response within 5 days of receipt of the added material and should notify the department representative (even if no response). The ePortfolio cannot move forward for 5 days after the candidate has received the letter unless, before the 5-day period has expired, the candidate indicates there will be no response.  The response should be filed in the same section as the letter being responded to and easily identifiable by document title.

Due: Chair’s Letter of Evaluation

• The Chair’s letter should be in adequate detail to ensure a presentation of the relationship between the academic assignment and accomplishments. Evaluations should be conducted in accordance with appropriate criteria. Please refer to Provost’s Memo (P&T ePortfolio Guidelines for Tenure Track Faculty) for the contents of this written recommendation and pages 13-14 of the new P&T Guidelines for Tenure Track Faculty.
• The Chair ensures that identifying information of external evaluators was appropriately used or withheld.
• The Chair (or department representative) uploads the Chair’s letter of evaluation and shares the file with the candidate (to allow the candidate to submit a response).

Due: Candidate’s response, if any, to the Chair’s Letter of Evaluation

The candidate may upload a brief response within 5 days of receipt of the added material and should notify the department representative (even if no response). The ePortfolio cannot move forward for 5 days after the candidate has received the letter unless, before the 5-day period has expired, the candidate indicates there will be no response.  The response should be filed in the same section as the letter being responded to and easily identifiable by document title.

Due: ePortfolios sent forward for review by the College Promotion and Tenure Committee

• The department representative notifies comdeansoffice@health.fau.edu when the ePortfolio has been sent forward to the College P&T Committee.
• The College P&T Committee Chair reviews the contents of the ePortfolio to ensure that all required materials are included in the packet. If the ePortfolio is incomplete, please refer to the steps outlined on pages 14-15 of the Provost’s Office P&T Guidelines for Tenure Track Faculty for additional requirements.
• The College P&T Committee Chair (or the Dean’s Office representative) uploads the certificate to Interfolio.

Due - College Promotion and Tenure Committee Report

• The College P &T Committee Chair prepares a memorandum reporting the numerical results of the poll of the faculty eligible to vote on the promotion ePortfolio. Committee names, voting and non-voting must be listed in the memo. Please refer to page 15 of the P&T Guidelines for Tenure Track Faculty for additional requirements.
• The College P&T Committee Chair ensures that identifying information of external evaluators was appropriately used or withheld.
• The College P &T Committee Chair (or the Dean’s Office representative) uploads the College P&T Committee report, and shares the file with the candidate (to allow the candidate to submit a response).

Due: Candidate’s review and response, if any, to the College P&T Committee Report

The candidate may upload a brief response within 5 days of receipt of the added material and should notify comdeansoffice@health.fau.edu   (even if no response). The ePortfolio cannot move forward for 5 days after the candidate has received the letter unless, before the 5-day period has expired, the candidate indicates there will be no response.  The response should be filed in the same section as the letter being responded to and easily identifiable by document title.

Due: Dean's letter of evaluation

• The Dean or his designee reviews the contents of the ePortfolio to ensure that all required materials are included in the packet.
• The Dean prepares a memorandum and ensures that identifying information of external evaluators was appropriately used or withheld.
• The Dean’s representative upload’s the Dean’s letter and shares the file with the candidate (to allow the candidate to submit a response).

Due: Candidate’s review and response, if any, to the Dean's letter of evaluation

The candidate may upload a brief response within 5 days of receipt of the added material and should notify Faculty Affairs and comdeansoffice@health.fau.edu   (even if no response). The ePortfolio cannot move forward for 5 days after the candidate has received the letter unless, before the 5-day period has expired, the candidate indicates there will be no response.  The response should be filed in the same section as the letter being responded to and easily identifiable by document title.

Due: ePortfolios sent forward to the Office of the Provost

Provost Recommendations to the President

Letters sent to candidates notifying them of the final decision