Frequently Asked Questions

Student Publication Ceremony submission form

2019 Submission deadline is Wednesday, April 3. 

What is the Student Publication Ceremony?
What is the FAU Library's digital research repository?
How do I inform the university about what I have published?
What happens if I am not able to submit anything by the deadline? Will I still be able to participate?
What will happen at the Student Publication Ceremony?
Who sponsors the event?
What kinds of student work will the Student Publication Ceremony showcase?
Is it okay if I am not the only author of my published work?
Why should I participate?
Who is eligible?
What do I need to submit in advance of the Student Publication Ceremony?
What are some examples of acceptable FAU publications?
Information on different disciplinary style guides

What is the Student Publication Ceremony?
The Student Publication Ceremonyis an event in October that showcases the different kinds of writing that FAU students published in Spring 2018, Summer 2018, Fall 2018, or Spring 2019. It is an opportunity for students to be recognized and applauded by the university.

At FAU’s Student Publication Ceremony, we want to recognize not only the significance of what students have written, but also what they have published in academic, professional, and creative outlets. We also want to promote student publications by including citations and abstracts of their work on FAU’s Writing Across the Curriculum website and giving students the opportunity to have the full article posted in FAU’s Institutional Repository, part of FAU’s Digital Library.

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What is the FAU Library's Institutional Repository?
The FAU Digital Library provides an open access repository to showcase the scholarship of FAU faculty, students, and staff. If you would like your scholarship from this event archived in the digital repository, please visit the FAU Digital Library website and email digital@fau.edu

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How do I inform the university about what I have published?
In advance of the Publication ceremony, use the  Student Publication Ceremony submission form to give the following information:

  • your name and other basic information
  • the citation for your published work in the citation format of your discipline
  • an abstract or short description of your work
  • a description (couple of lines) of the publication venue from the publication’s website and a link to its main website.
  • the publication itself as a PDF or a link to a pre-print or printed version (if you have permission from the original publisher)

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What happens if I am not able to submit anything by the deadline? Will I still be able to participate?
If you are not able to submit information about your published work by the deadline, then you can still attend the reception to celebrate your efforts thus far and to learn about other possible venues for future work. (For example, this might be the case if your piece is a forthcoming publication or if it is still in the process of being peer-reviewed or edited and thus not officially published yet.) You can still submit the publication information after the deadline once your work is published and it will be included as part of next year's celebration.

 

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What will happen at the Student Publication Ceremony?
The Student Publication Ceremony is a recognition event and reception for all students who have had their work published in the past academic year up until the current year's deadline. It is an opportunity for you to meet other students who are publishing work in various venues, to distribute printed copies of your manuscript (if your publisher allows you to do so), and to be acknowledged by other students, faculty, staff, and university administrators. You will also be able to meet with representatives from the FAU Library who can answer questions about digital archives and the promotion of your scholarly work. Most importantly, you will receive a certificate from the University Provost recognizing your accomplishments.

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Who sponsors the event?
The Student Publication Ceremonyis sponsored by the following:

  • Writing Across Curriculum (WAC)
  • University Center for Excellence in Writing (UCEW)
  • Office of Undergraduate Research and Inquiry (OURI)
  • Center for Teaching and Learning (CTL)
  • Dean of Undergraduate Studies
  • FAU Libraries

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What kinds of student work will the Student Publication Ceremony showcase?
The FAU Student Publication Ceremony showcases FAU student publications in a variety of venues, including the following types:

  • Various campus publications (Check out the section What are some examples of acceptable FAU publications?)
  • Peer-reviewed academic or disciplinary journals or newsletters
  • Any other externally published forum that is not self-published, like non-FAU newspapers, magazines, pamphlets, or online publications.

The work that is published may belong to any academic, professional, or creative genre. It may or may not be peer-reviewed.

At this time, the Student Publishing Ceremony does not encompass self-published work (such as personal blogs or websites).

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Is it okay if I am not the only author of my published work?
Absolutely! The Student PublicationCeremonyis looking to recognize all kinds of published student work, whether it is a single-author piece or it is co-authored with other students, faculty, or professionals. If your work is co-authored, you’ll provide that information with your submission, including names of co-authors and what their role was (student, faculty, professional, etc.). (Check out the section What do I need to submit in advance of the Student Publication Ceremony?) We recommend that you let your co-authors know that you are submitting information about your collaborative piece and encourage them to attend the reception, too!

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Why should I participate?
This ceremony is a great opportunity to be recognized for your accomplishments and to support fellow students. In addition to listing your publication on your resume/CV, you can add that you were recognized by FAU. It’s also an opportunity to promote your work and learn about other publication opportunities, and the different projects in which FAU students are involved. Perhaps most importantly, students have the opportunity to learn about the advantages of things like digital archives and FAU's digital research repository. To learn more about this or to submit materials to the digital research repository, email digital@fau.edu

Essentially, we want to know your writing accomplishments, and we want to recognize and celebrate those successes with you at the Student Publication Ceremony.

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Who is eligible?
Any students or recent alumni who had their single- or co-authored work published by a third party (but not self-published) during Spring 2018, Summer 2018, Fall 2018, and Spring 2019 are eligible. The submission deadline is Wednesday, April 3.

The first eligibility requirement is that the piece was published during the appropriate timeframe. The second eligibility requirement is that you were an FAU student – undergraduate or graduate level – when you wrote it. That means that you can still submit material and be included in the recognition reception even though you might have already graduated.

 

For each publication, students will submit electronically a citation and an abstract/description that appropriately reflects the piece’s disciplinary conventions. 

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What do I need to submit in advance of the Student Publication Ceremony?
In advance of the actual event, you’ll use the  Student Publication Ceremony submission form to give us some different pieces of information.

If you’re not sure about the citation format for the type of piece that you have, take a look at the section below, Information on some Style Guides.

Then, join us and your fellow students at the reception for the Student Publication Ceremony. 

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What are some examples of acceptable FAU publications?
While there is a wide range of national and international venues, the following FAU publication examples are acceptable as well.

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Information on different disciplinary style guides
Part of the information that the Student Writing Expo will collect from students will be a brief abstract or description of what their written piece is. Such abstracts should appropriately reflect the piece’s disciplinary conventions.

Here are some resources that can help you format your abstracts and publication citations according to what you determine as the appropriate discipline:

American Psychological Association (APA) style

Penn State University Libraries APA Quick Citation Guide

Chicago style

The Chicago Manual of Style Online: Chicago-Style Citation Quick Guide

Council of Science Editors (CSE) style

The CSE Manual for Authors, Editors, & Publishers: Scientific Style and Format Citation Quick Guide

Institute of Electrical and Electronics Engineers (IEEE) style

IEEE Author Center: IEEE Editorial Style Manual 2017

Modern Language Association (MLA) style

Purdue OWL: MLA Formatting and Style GUide

Turabian style

Turabian: A Manual for Writers Citation Quick Guide

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