Student Travel Application Submission

• Student Travel Code of Conduct and Release of Liability forms
• Download the Individual Form
• Download the Group Form
• Proof of Conference or Event (Official event notice that includes name, dates, and location of event)
• A list of group members traveling with each traveler's name, z number, email, phone number, address, and primary campus location (if applicable) using the following form only:  List of Travelers Form
• A Letter of support from RSO Advisor or Faculty Advisor (1 per group) The signature CANNOT be typed.
• A Letter of Justification for travel, explaining why you are traveling (1 per group)
• If traveling internationally, please read the International Travel section in this document for the required documentation to be submitted along with your application.

If you are not seeking a Student Travel Award from Student Government, the above documentation is all that is required. Go to the bottom of this page to apply, else continue to below:

• All the documents from A. above
• Each traveler must read the  Student Travel Procedures.
• Each traveler must complete  Student Travel Training, once a year, when applying for Student Travel Awards.
• Gather the following information:
  • A  Travel Checklist  (1 per trip) (the signature on the form must be signed, not typed, by the student submitting)
  • Confirmation of presenting or competing (if applicable) (NOTE: If you do not have confirmation prior to the due date of your Student Travel application, you must still apply on or before your due date.)
  • A one-page abstract on your presentation or provide the events description of your competition.
  • Proof (screenshots) of Estimated Cost (i.e. hotel, airfare, registration, rental car, shuttle/taxi, gas, for mileage reimbursement, map showing mileage if driving own vehicle etc.).
    • Rental Cars: Students are required to pay for gas out of pocket. Gas receipts must be itemized and show how many gallons were purchased.
    • Mileage Reimbursement for Personal Cars: Students who plan to drive their own cars to attend a conference/event may be reimbursed for mileage at the Florida Statutory Rate of .445 cents per mile and tolls. All travel must be by the most direct and economical route available. A map showing point of origin to destination must be provided. Gas expenses are not reimbursable for students who plan to drive their own vehicles.
    • Hotel/Lodging Accommodations: Make sure the establishment puts your name on the room. Make sure the establishment can provide an itemized receipt upon checkout; verify this with online travel company websites.  A copy of the credit card charge slip is not acceptable. Only the cost of the room (including tax) per night will be reimbursed. Personal calls, meals or any other charges included in the hotel bill are not reimbursable. No third-party receipts will be accepted. All lodging reservations must be booked directly with the hotel.   
    • For Air BnB, a justification letter must be provided
    • Acceptable Documentation for Reimbursement: Make sure every traveler’s name is on all accommodations and receipts before you leave the establishments. Student Travel Awards are reimbursements to individuals. Each individual must show receipts in their name. 
• Apply at the bottom of the page.

NOTE: Once you submit your notification to travel and Student Travel Award application, you will receive separate notifications for each. Notifications regarding the decision for your travel plans and separate correspondences regarding your Student Travel Award. Student Travel Awards are contingent upon your approved travel plans.