All proposals being submitted to an external organization must be reviewed and approved by the Office of Sponsored Programs. This review is to ensure compliance with federal, state and institutional regulations/statutes. The Office of Sponsored Programs is the only institutional unit authorized to submit proposals on behalf of FAU.
Familiarize yourself with FAU’s policies regarding sponsored proposals and awards. For proposal submissions, please refer to the following policies for guidance:
- Principal Investigator Eligibility Policy
- Proposal Submission Deadline Policy
- Time and Effort Certification Policy (minimum effort requirement)
- Pre-Proposal Submission Policy
Required Documents (Attachments) for Proposals
All proposals submitted for funding must be routed for review and approvals prior to submission to the sponsor. Before sending the proposal through routing, make sure copies of the Proposal (Scope of Work), Budget, Budget Justification and any sponsor required forms have been uploaded into FAU’s proposal routing and approval system such as Novelution. In addition, the following FAU documents must also be completed and included as an attachment:
- Disclosure of Significant Financial Interest Form
- If applicable, Cost-Share Form
FAU forms are available online here.
If your proposal includes Consultants and/or Subrecipients, additional documents are required.
For Consultants, a letter of intent must be signed by the Consultant and uploaded into Novelution. The letter should include the Consultant’s hourly rate, estimated number of hours on the project, and a brief statement of work.
For Subrecipients, a letter of intent signed by the institution’s Authorized Official along with the Subrecipient’s Scope of Work, Budget, and Budget Justification must be uploaded into Novelution as attachments. For federal proposals, a copy of the institution’s F&A rate agreement is also required.
Currently, the GrantsERA system is still used by faculty and research administrators for historical award information and reporting.