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Research Development

Limited Submission Guidelines and Procedures

General Instructions

Certain federal, state, and foundation funding opportunities are categorized as “limited submissions.” This occurs when a sponsoring agency restricts the number of proposals that an institution can submit. Due to these limitations, FAU must have an internal review process to select the best-qualified candidate to apply for these “limited submission” funding opportunities.

FAU’s Division of Research (DoR) has established the following guidelines:

  • Information on limited submission funding opportunities will generally be posted as soon as possible following the release of the sponsor’s notice of funding opportunity. The announcement will contain key information about the funding opportunity, including title of the funding opportunity, link to pertinent details, the agency’s deadline, and the FAU (“internal”) deadline. Efforts made to disseminate this information may consist of announcements posted below, the DoR weekly newsletter, and e-mail.
  • Once a limited submission is announced with a specified internal deadline, the following will occur:
    • Any interested faculty/staff/student will be expected to submit an internal application to mailto:limited@fau.edu by close of business (5 p.m.) on the stated internal deadline. Required application materials are outlined below.
    • After close of business on the stated deadline, the Division will review the number of internal applications that have been submitted. If the number of internal applications does not exceed the institutional limit, the Division will generally approve those applicants to submit a proposal to the sponsor, provided the proposal meets eligibility criteria and is of sufficient rigor to be competitive. If the number of internal proposals exceeds the institutional limit, the Division will convene an ad hoc committee to review and rank all internal applications.
      • Once the internal committee review has concluded, the Vice President for Research (or his designee) will officially approve the institutional nominee(s) based on the committee’s recommendation.
      • The Division will notify the Principal Investigator (PI) in a timely manner to allow sufficient time to prepare a competitive proposal. The PI is responsible for notifying all co-PIs and her/his study team about the outcome of their application.
      • If a PI is selected to submit a full proposal but subsequently cannot complete the proposal, he/she must immediately notify the Division.
      • FAU’s Office of Sponsored Programs (OSP) will also be notified of the internal review results. The investigator(s) selected to submit a proposal must send the proposal through OSP’s electronic proposal routing system. All proposals should adhere to the Proposal Submission Deadline Policy, which states that the proposal with all final documents (except the project narrative) must be in OSP five (5) business days prior to the sponsor’s deadline. The final narrative is required two (2) business days prior to the sponsor’s deadline.
      • The Office of Research Development (ORD) will follow up with investigators who were not selected to submit a proposal and offer assistance in finding alternate funding sources.
    • Under ideal circumstances, the internal deadline will be set at 60 – 90 days before the agency deadline. While the Division will make every effort to announce limited submission opportunities, it is not possible to identify every limited submission. Therefore, if a limited submission has not been advertised by the Division, the default deadline to submit an internal application is 60 days before the agency’s deadline. If, after that timeframe has elapsed, no internal applications have been received, proposals will be considered on a “first received” basis. Proposals that exceed the institutional limit will be rejected and cannot be submitted. NOTE: Some exceptions, in extraordinary circumstances, may apply to the timeframes listed above.

For any limited submission, applicants are required to submit the following documents

  1. Signed Cover page
    1. The cover page must be signed by your chair and dean/director.
  2. List of participating faculty and their roles
  3. Brief (Summary) Budget
    1. Cost sharing is only permitted if specifically required by the funding agency. Approval to apply as the Institution’s nominee does not indicate approval of any cost sharing commitment.
  4. Biosketch (NIH or NSF format is acceptable) for CV for all Senior Personnel
  5. Two-page summary of your planned application
    1. In summarizing the proposal, adhere as closely as possible to the expectations and requests listed in the sponsoring agency funding opportunity notice. Internal committee review criteria will be based on the funding opportunity’s and FAU’s strategic plan priorities.
  6. Abstract outlining proposed project and/or research (not to exceed 300 words, and not included in 2-page limit).

    Pages must be letter size (8.5x11 inches), single-spaced with 1 inch margins.

The Division of Research announces limited submissions on this website. Please note the following:

  • The funding opportunity list below is not comprehensive. Anyone identifying a funding opportunity that has limitations on the number of proposals allowed per institution, but it is not listed below, is required to email limited@fau.edu to indicate their interest. The Division will review the guidelines and arrange an appropriate internal review process, as applicable.
  • To see funding opportunities that have multiple deadlines, scroll down.
Deadlines Internal Deadlines Institutional Limit Title/URL Sponsor Description
Deadlines Internal Deadlines Institutional Limit Title/URL Sponsor Description

Funding Opportunity Sites and Searchable Databases

Grant Forward
InternetCoast Business Opportunities
A-Z Index of US Government Departments and Agencies

 Last Modified 9/9/19