Working With and Securing Foundation Funding:
Advancement and Sponsored Programs Routing

To support faculty on The Race to Excellence, FAU's Strategic Plan, the Office of Institutional Advancement's (ADV) goal is to provide exceptional service for three reasons: to coordinate grant submissions with the Office of Sponsored Programs (OSP), to provide useful information about the funder, and to ensure that priority-driven relationships are managed with the utmost professionalism at FAU.

Sponsor / Foundation Questions

Partner or Department Contact & Process

Significance & Strategy

Is the foundation/ sponsor on the Top 100 National or the Top 50 FAU Partners lists?

You MUST contact Mary Katherine Morales or Amanda Nickeson (HBOI)in Advancement PRIOR to contacting ANY foundation on this list

National and FAU Partner Foundations require cultivation, coordination and consistent messaging.

Is the foundation/ sponsor a 501(c)3?

Most proposals will route through OSP

State, Federal, and Corporate sponsors MUST route through OSP to apply for funding

Is this a request for a gift?

You MUST ontact your FAUF Development Officer PRIOR to contacting. All general requests for gifts, if cleared, must go through Advancement

The requester MUST work through their DO to strategize PRIOR to approaching any foundation for support

Is this for an open grant solicitation or a request for proposal (RFP) mechanism?

NOTIFY your FAUF Development Officer of your intent to apply 7-10 days prior to submitting or contacting the sponsoring foundation

Contact your DO at least 7-10 days prior to applying to the sponsoring foundation to ensure coordinated submission through FAU. This is in addition to FAU's five (5) day policy.

Are we (FAU) required to apply as a 501(c)3 (as FAUF)?

Proposal will route through OSP

FAU is still considered tax-exempt under section 170(c) of the Internal Revenue Code

Does the foundation/ sponsor require that applicants need to be invited to submit (Invitation Only Process)?

Does ADV have an established relationship or can they secure an invitation in 7 calendar days?

If no relationship exists (and no possibility of an invitation), the proposal stops.

Is this application limited in the total number of applications submitted by one organization or one PI?

Proposal routes through the system for OSP then to ADV for final submission

Proposal routes through ORD Limited Process then be forwarded to OSP and ADV for final submission

ORD will compile and advertise the opportunity via the limited process. FAUF in partnership with FAU would provide the appropriate reviewers and decision on nominees. Communication through ORD back to the internal applicants

*Additional criteria when submitting an application to a 501(c)3 (NOT a top 100 or top 50 strategic partner as noted in the beginning)

Proposal routes through the system for OSP then to ADV for final submission

Are we (FAU) required to apply as a 501(c)3 (as FAUF)?

Proposal routes through OSP

All grant proposals need to route through OSP for compliance, however, ADV actually submits the final proposal

FAU is still considered tax-exempt under section 170(c) of the Internal Revenue Code