User name: Florida Atlantic University
When working remotely, an employee’s regular duties and responsibilities are performed from home or another off-site location. Employees are to remain connected to secured systems during working hours and follow all university policies, regulations and procedures related to access, data security and data confidentiality.
Some of those employees perform work that can be done remotely, as approved by the supervisor and depending on the needs of the department. Please remember hourly employees must input their worked hours in Workday in order to get paid. If they are not able to enter their hours themselves, they need to contact their department’s timekeeper for assistance. Additional hours involving overtime must be approved in advance by the supervisor.
Remote work arrangements work best when employees and supervisors communicate clearly about expectations. A set schedule and communication plan should be identified. Supervisors should tell employees how often to send updates and what those updates should include. Supervisors should also communicate how quickly they expect employees to respond and the best ways for employees to contact the supervisor while working remotely. Current performance standards are expected to be maintained by all employees.
Employees are expected to be readily available by phone or email during working hours and follow the work schedule identified in the COVID-19 Alternative Work Arrangement form. Employees are expected to participate in telephone or WebEx meetings and perform their job duties.
The form is found in Workday. In your search bar type “create request”, in the next search box type: COVID to locate the form titled: COVID-19 Alternate Work Arrangement- Self Report.
Contact Human Resources at 561-297-3072 or firstname.lastname@example.org for assistance.
No, your paper form will be loaded into Workday so there is no requirement to complete it again.
Yes, supervisors must make sure employees are fully engaged during the hours they will be working remotely. If it is determined that an employee’s regular duties will not be sufficient for the period of time they will be telecommuting, special projects can be assigned as needed.
No, that information should be kept at the supervisor level and only sent to HR if requested. This is a fluid situation and your duties are subject to change along the way.
Yes, they all need to acknowledge your working remotely status.