OSP Roles and Responsibilities

ROLES AND RESPONSIBILITIES (Proposals, Awards, and Contracting)	Principal Investigator (PI)	Department/ College Research Administrator	Office of Sponsored Programs (OSP)	Associate Dean for Research
PROPOSAL SERVICES
Review RFP and/or sponsor guidelines	Primary	X	X
Provide guidance and understanding of RFP and sponsor guidelines		X	Primary
Provide guidance on interpretation of agencies' standard forms		X	Primary
Prepare budget and budget justification	X	Primary
Prepare technical content of the proposal	Primary
Prepare proposal documents for submission - format & upload	Primary	X
Coordinate and obtain subrecipient and/or consultant required documents	X	Primary
Complete and obtain approvals of FAU required documents - i.e. detailed cost share form, if applicable	X	Primary
Upload proposal to FAU's proposal submission system (Novelution)	X	Primary
Upload proposal to sponsor submission portal (ASSIST, Research.gov, Workspace, etc.)	Primary	X
Confirm PI and institutional eligibility	X	X	Primary
Confirm FAU's key personnel minimum effort requirement	X	X	Primary
Review proposal for completeness, budget accuracy, solicitation requirements and FAU policies	X	X	Primary	X
Review and provide institutional certifications and assurances			Primary
Approve proposal on behalf of FAU			Primary
Provide FAU authorizing official signature on proposal			Primary
Submit proposal to sponsor through email or hard-copy (OSP approval is still required prior to submission)	Primary
Submit proposal to sponsor when submission by AOR is required.			Primary
Complete mandatory online COI training through CITI	Primary
Prepare and submit all compliance protocols (IRB, IACUC, safety)	Primary
Prepare "just in time" information to sponsor	Primary	X	X
Submit "just in time" information to sponsor	X		Primary
Provide training related to proposal submission; sponsor specific requirements; sponsor submission portals and Sponsored Programs electronic proposal routing system			Primary
AWARD SERVICES
Provide guidance on interpretation and understanding of award terms and conditions		X	Primary	X
Confirm and finalize awarded budget for postaward set-up	X	X	Primary
Conduct compliance review. Verify all compliance requirements are met and approvals are received prior to post-award set-up	X	X	Primary
Prepare post-award documents and submit to Research Accounting for account set-up			Primary
Initiate request to review and negotiate contracts, agreements, purchase orders and award terms and conditions			Primary
Initiate request to prepare and execute outgoing subaward agreements and subaward amendments			Primary
Initiate request to OSP for sponsor approved modification or change	Primary	X
OSP submitting request to sponsor for modification or change			Primary
Conduct annual compliance review of active awards			Primary
Maintain compliance protocol approvals and FCOI disclosure	Primary		X
Initiate and prepare Sponsored Research Exemptions (SRE)		Primary
Review and approve Sponsored Research Exemptions (SRE)			Primary
Prepare technical and progress reports as required by the sponsor	Primary
Submit technical and progress reports when AOR is required to submit			Primary
Submit technical and progress reports when PI is required to submit	Primary
CONTRACT SERVICES
Review and redline sponsored programs type agreements, i.e. contracts, award agreements, purchase orders, and non-disclosure agreements			Primary
Negotiate contracts, agreements, purchase orders and award terms and conditions			Primary
Liaison with general counsel, export control office, technology development office and other offices related to contract review			Primary
Acknowledge and agrees to the terms and conditions of the agreement including unfavorable terms	Primary
Officially accept and binds agreement on behalf of Florida Atlantic University (Authorized official for FAU)			Primary
Facilitate the review and completion of subrecipient documents			Primary
Conduct risk assessment of subrecipient(s)			Primary
Verify subrecipient is not debarred or suspended from receiving funding			Primary
Verify and obtain compliance approvals, if applicable to subaward			Primary
Complete and submit the PI verification form for subawards	Primary
Review the Subaward PI verification form for completeness			Primary
Develop, negotiate and execute subaward and subaward amendments			Primary

*The primary individual is the lead individual having the responsibility for completing and finalizing the action/task