How to Order Promotional Items

STEP 1.

Choose a licensee from the following licensee list, including minority licensees (available as PDF files; Acrobat Reader is necessary to view them). 

 Important Reminders

  1. Approved Licensees OnlyThe Procurement Office will only approve requisitions from Florida Atlantic University–approved licensees. 
  2. Competitive Quote Requirement
    Once a licensee exceeds $150,000 in purchase orders, two or more competitive quotes are required per Florida Atlantic procurement regulations.
  3.  No Competitive Bid Required
    The following licensees are exempt from competitive bidding due to their state status. If you have any questions, please reach out directly to the Procurement Office. 
    • 4imprint
    • Wizard Creations
    • Consolidus – Offers a user-friendly online storefront integrated with the Workday supplier punchout system to streamline the payment process.

If you have any questions, please reach out directly to the Procurement Office.
STEP 2.

Work with the licensee to choose the product, develop a design concept, and determine proper logo use. All licensees have access to Florida Atlantic Art Sheet Guide (below), which shows logos available for use on promotional items. Provide licensee with logo(s) number of choice (located on top left of each logo). NOTE: Do not use a licensee that ask you for a logo. Florida Atlantic department logos not listed below, will be sent to licensees by request.

STEP 3.

Once you have a satisfactory quote from the licensee, submit a purchase requisition to the purchasing department and attach quote to the Workday requisition. NOTE:  NO Blanket PO's will be approved for Promotional Items. The purchasing department will ONLY approve requisitions from effective licensees.

STEP 4.

Once a purchase order number has been issued, you may approve the licensee to designed product(s) and proceed with the order. The purchasing department will e-mail purchase order number directly to the licensee. After you approve the artwork, the licensee will work on your behalf to secure final approval through BM360 licensing portal. Once approved, the licensee will fulfill the product and/or merchandise orders. 

If you have questions or concerns contact:

Dexter LaMont
Assistant Vice President

Brand Development, Licensing & Marketing
Division of Public Affairs
Florida Atlantic University
777 Glades Road, AD 115
Boca Raton, Florida 33431
Phone: (561) 297-1665
Fax: (561) 297-2307

NOTE: Questions regarding licensees should be e-mailed to branddevelopment@fau.edu.