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A&S Budget Policy Updates for 2008-2009 OPS Staff Hiring There is a complete hiring freeze in the University with exceptions granted on a case by case basis by Dr. Charles L. Brown, Vice President for Student Affairs. The question that will determine such exceptions is whether or not the position is critical to the successful functioning of Student Government, or within a branch or program. If Student Appointment Form (OPS) is not approved by Dr. Brown, students may not work or volunteer for any paid position. OPS (Temp.) position requests, new or renewal, must be accompanied by an Hiring Justification Form available at the Student Government Budget and Accounting Office in Boca Raton. This form requires signature approval from both the Associate Dean of Students and the Vice President of Student Affairs & Enrollment Management. Broward, Jupiter and Treasure Coast campuses have these forms available through the SG Advisor on each campus. Travel The University has restricted most travel. No new travel is permitted, with the following exceptions. Campus to Campus Travel Travel to and from partner campuses should be limited. We encourage the use of teleconferencing and other technology to communicate between campuses when possible. You will be reimbursed for campus to campus travel that is University business related as long as a TAR is approved by the Associate Dean of Students and the Vice President of Student Affairs & Enrollment Management prior to travel. Complimentary TARs You may request a complimentary TAR in order to register your travel. Complimentary TARs will only be approved if you are traveling on University related business. However, reimbursement will not be made against complimentary TARS that are approved by Student Development and Activities, GSA, or the Student Government Advisors. You will not be permitted to submit reimbursements for travel that occurs during the freeze should it be later lifted. Agency Accounts If your registered student club or organization has an agency account (better known as an "A" or “76” account for fundraising) you may use these funds for travel. Travel Prior to January 11, 2008 Travel approved via Student Government legislation including GSA, Student Senate, Campus Houses of Representatives, Campus COSOs and committees that oversee A&S funding prior to January 11, 2008 will be honored. The TAR must include a copy of the bill as approved by January 11, 2008 by Dr. Brown, Vice President for Student Affairs & Enrollment Management. Reimbursements are being processed for travel that occurred prior to January 11, 2008. Non-Travel Expenses All other non-travel expenses, such as club activities, must be approved by the Associate Dean of Students, and Vice President of Student Affairs & Enrollment Management, or his designee. Banner requisitions, purchase orders, and check requests must be accompanied by and Expense Justification Form available at the Student Government Budget and Accounting Office in Boca Raton. Broward, Jupiter and Treasure Coast campuses have these forms available through the SG Advisor on each campus. All requests for out of pocket expenses will be denied. You may not spend out of pocket now and later request reimbursement. Funds will not be released for such purposes. Please submit your non-travel expense requests at least two weeks before the funds are needed. This is not a new policy. Agency accounts can be used and are not frozen, including for approved club travel. Please be conservative with your spending. Please be advised that these policies are subject to change at any time. Feel free contact the SGAB Office or your SG Advisor with any questions you may have. |