ATTENTION:

Funds for travel period 3 (January-March travel) have been exhausted. You may still turn in your application a minimum of 5 weeks before your travel date to be considered for the waiting list. Please note that applications are put on the waiting list only after ALL application items have been turned in. Note: The application period for travel period 4 (April-June travel) opens February 18th. We recommend turning in your applications earlier than the 5 week mandate but no earlier than February 18th.

 

2012/2013 GPSA Travel Policy Changes

  Please read and understand our recent changes to the GPSA Travel Policy.

These changes are effective starting July 1, 2012

Applying for a GPSA travel grant has changed.

Students MUST apply following the window time frames below:  

Traveling Dates:	Applications accepted starting:	Student MUST apply before*:
07/01/12 – 09/30/12 Funding for this application period is closed	04/27/12	at least 5 weeks prior to travel
10/01/12 – 12/31/12   Funding is exhausted for this application period;  No additional applications being accepted	08/20/12 No additional applications being accepted	at least 5 weeks prior to travel   No additional applications being accepted
01/01/13 – 03/31/13	11/02/12	at least 5 weeks prior to travel
04/01/13 – 06/30/13	02/18/13	at least 5 weeks prior to travel

- As FUND$ are limited you are advised to submit complete applications early in the application cycle.  

- FAU Graduate and Professional Students can only receive travel grants for two approved applications during the fiscal year.

-  Students not following reimbursement guidelines will forfeit their rights of reimbursement for their application.

-  All Students approved for travel grants as presenters will be required to present at the GSPA Research Day event. For 2013, the GPSA Research Day is scheduled to be on April 12, 2013 .

- All Expenses MUST be paid by the student personally. If the expenses are paid by a 3^rd party (parents, advisor, etc) or with the use of a P-Card, those expenses will not be eligible for reimbursement.

- Pier Diem expenses (food, etc) are no longer accepted due to budget limitations.

- 80% of a student’s travel expenses will be eligible for reimbursement (up the maximum allocations displayed below)

 

The new maximum allocations are as follows:

 

 

 

GRADUATE AND PROFESSIONAL STUDENT TRAVEL APPLICATION INSTRUCTIONS

 

  Before the travel date, please submit the following forms 5 weeks in advance to:

 

Email Address: GPSAtravel@fau.edu

Graduate and Professional Student Association (GPSA), 777 Glades Road, Student Union, Bldg. 31, Room 234, Boca Raton, FL, 33431

Phone# 561-297-1170

STUDENT TRAVEL POLICY 

(please read the travel policy before you submit the forms)

1. TRAVEL CHECKLIST

2. STUDENT TRAVEL CODE OF CONDUCT

3. REQUEST TO TRAVEL FORM

4. NOTIFICATION TO TRAVEL

 

Within 5 business days of returning from your trip, you must submit the "Expense Justification Form" along with proof of attendance and all receipts to Room 221, Student Union, UN 31, Boca Campus.

Click to access: EXPENSE JUSTIFICATION FORM