Hiring Process
Florida Atlantic will pursue, with unbridled ambition, the intention of becoming the country’s fastest-improving public research university. Part of achieving this goal is to ensure that we recruit the highest talent in faculty, staff and students.
This website is designed to provide guidance and resources on how to effectively and efficiently go through the recruitment process for a new or recently vacated position that needs to be filled.
Unless the recruitment is waived in accordance with University policy, all processes provided below must be followed.
To review information and guidelines on the Hiring process for recruited and non-recruited positions, please review each section below.
Special Note: Veteran's Preference is applied to Support Personnel positions. Recruitment Services will provide detailed instructions when veteran's preference should be applied when reviewing an applicant pool.
For questions, please email empl@fau.edu
Department Checklists for Line Positions
| Recruitment Checklists for Line Positions | Checklist for Non-Recruited Line Hires |
| Recruitment Checklist for AMP Positions | Checklist for Waived Recruitment Hires |
| Recruitment Checklist for SP Positions | Checklist for Acting Hires |
| Recruitment Checklist for Faculty Positions | Checklist for Interim Hires |
| Recruitment Checklist for Postdoc Positions | Checklist for Grant Funded AMP/SP Hires |
Recruitment Checklists for OPS, Students, and Adjuncts
| Recruitment Checklist for OPS/Temp Hires |
| Recruitment Checklist for Student Hires |
| Recruitment Checklist for Adjunct Hires |
Checklist for Non-Recruited OPS, Student, & Adjunct Hires
| Checklist for Converting Student to OPS/Adjunct |
| Checklist for Converting OPS/Adjunct to Student |
Job Requisition and Background Check Questionnaires
| JOB REQ Questionnaire - AMP |
| JOB REQ Questionnaire - AMP positions Assistant Director and above |
| JOB REQ Questionnaire - Faculty/Adjunct/Postdoc |
| JOB REQ Questionnaire - SP/OPS/Student |
Additional Resources
| Offer Letter Template Grid |
| Interview & Reference Check Resources |
| Guide to an Effective Job Posting |
Offer Letter Templates
AMP Offer Letter Templates
SP Offer Letter Templates
OPS and Misc. Offer Letter Templates
| OPS Conditions of Employment Form |
| Provisional Appointment Offer Letter |
| Interim Appointment Offer Letter |
| Acting Appointment Offer Letter |
| Offer letters for postdoctoral positions are managed by Postdoctoral Affairs. |
| Offer letters for adjunct positions can be obtained through the Provost Office internal network drive. |
SUPPORT PERSONNEL / OTHER PERSONNEL SERVICE / STUDENT JOB REQUISITION QUESTIONNAIRE
The questionnaire only populates for Job Requisitions that have a reason of “Post for Competitive Fill” or “Post Internally Only”. The questionnaire will route to the HR Partners assigned to the Supervisory Organization where the Job Requisition was created.
| Question Body: | Notes: |
| Please provide the name(s) of the Recruiting Partner(s) for this specific recruitment. | The Recruiting Partner will be responsible for advancing and declining candidates throughout the recruitment process. Typically, this person is an assistant to the hiring manager. |
| Please enter the minimum qualifications for the position as you want it displayed to the applicant. |
This is where you enter the qualifications, experience, and soft skills required for the job. Example: High school diploma or equivalent and two years or customer service experience required. Exceptional communication skills required. |
|
Enter the salary range as it should be displayed to applicants. The range must be within the established range for the position in Workday. NOTE: Make sure to enter an hourly range for SP and non-exempt OPS. |
This is where you enter the salary or hourly range you are able to pay for the position.
Candidates will see this range when they are applying to the position Example: You have budgeted a salary up to $45k. This means you can enter a range of $40k - $45k, meaning you can offer the selected candidate any amount in that range. |
| Provide the work days and hours for this position |
Enter the anticipated schedule for this position. Example: Monday - Friday, 8 a.m. – 5 p.m. Evenings and weekends as needed. |
|
Select the documents you would like to require for this position. Please note that candidates who do not attach all required documents may be disqualified from this position due to an incomplete application. |
Resumes can be attached for OPS and SP recruitments; however, we cannot make it a requirement in the system for these recruitments. We can include instructions that denote whether a resume or cover letter should be attached to the application. If the candidate does not attach the appropriate documents, they can be disqualified. |
| Would you like to place any outside advertising? | If you would like to advertise this recruitment on other websites/sources, please enter yes and then include the additional sources in your answer. |
| Additional Notes/Comments for Recruiter | Please provide any additional information for us to know. |
FACULTY, ADJUNCT, POSTDOC JOB REQUISITION QUESTIONNAIRE
The questionnaire only populates for Job Requisitions that have a reason of “Post for Competitive Fill” or “Post Internally Only”. The questionnaire will route to the HR Partners assigned to the Supervisory Organization where the Job Requisition was created.
| Question Body: | Notes: |
| Please provide the name(s) of the Recruiting Partner(s) for this specific recruitment. | Please provide the name(s) of the Recruiting Partner(s) for this specific recruitment. The Recruiting Partner will be responsible for advancing and declining candidates throughout the recruitment process. Typically, this person is an assistant to the hiring manager. |
| Please provide the names of at least three search committee members for this position. |
Search Committee members are required for Faculty positions. Search Committee members are only able to view applications, they cannot take action on the members.
|
| Provide the proposed posting close date for this recruitment. Applicants will not be able to apply after this date. | Enter the date you would like to have the job unposted. Once unposted, applicants will not be able to apply. |
| Please enter the minimum qualifications for the position as you want it displayed to the applicant. |
This is where you enter the qualifications, experience, and soft skills required for the job. Example: Master’s degree in Electrical Engineering required at time of application. Must have experience teaching graduate level courses... Research in...strongly preferred. |
| Enter the salary range as it should be displayed to applicants. |
This is where you enter the salary range you are able to pay for the position. Candidates will see this range when they are applying to the position. For Faculty recruitments we suggest posting “Commensurate with experience” in lieu of entering a range. |
| Reference Letters: Will candidates be required to submit or attach reference letters as part of their application? | If reference letters must be submitted, then the department must provide a contact person and email address to where the reference letters should be sent to. |
| Enter any special instructions that should be displayed to the applicants (i.e. letters or recommendation, additional attachments, etc.) | All candidates for Faculty and Postdoc positions are required to attach their CV, Letter of Interest, and their transcripts. When answering this question, only enter the attachments that should be added in addition to what is already required. |
| Is this a tenure or non-tenure track position? | Please enter this for Faculty positions. For Postdoc or Adjunct, please select N/A. |
| When is the degree required to be completed by? | Enter if the degree must be completed at the time the candidates submits their application or if the degree can be completed by time of appointment. |
| What is the proposed start date for this position? | Please enter the semester and year this position would start, if filled. |
| Would you like to place any outside advertising? | If you would like to advertise this recruitment on other websites/sources, please enter yes and then include the additional sources in your answer. |
| Additional Notes/Comments for Recruiter | Please provide any additional information for us to know. |
ADMINISTRATIVE MANAGERIAL PROFESSIONAL - SEARCH COMMITTEE JOB REQUISITION QUESTIONNAIRE
The questionnaire only populates for Job Requisitions that have a reason of “Post for Competitive Fill” or “Post Internally Only”. The questionnaire will route to the HR Partners assigned to the Supervisory Organization where the Job Requisition was created.
| Question Body: | Notes: |
| Please provide the name(s) of the Recruiting Partner(s) for this specific recruitment. | The Recruiting Partner will be responsible for advancing and declining candidates throughout the recruitment process. Typically, this person is an assistant to the hiring manager. |
| Please provide the names of at least three search committee members for this position. |
Search Committee members are required for A.M.P. positions with a Job Profile of “Assistant Director” or above. Search Committee members are only able to view applications; they cannot take action on the members.
Search Committee members cannot also be Recruiting Partners. The manager cannot be listed as a Search Committee member. |
| Please enter the minimum qualifications for the position as you want it displayed to the applicant. |
This is where you enter the qualifications, experience, and soft skills required for the job. Example: Master’s degree and two years of experience advising students on curriculum. Higher Education experience preferred. Must have exceptional communication skills, etc. |
|
Enter the salary range as it should be displayed to applicants. The range must be within the established range for the position in Workday. NOTE: Make sure to enter an hourly range for Support Personnel and non-exempt Other Personnel Services |
This is where you enter the salary or hourly range you are able to pay for the position.
Candidates will see this range when they are applying to the position
Example: You have budgeted a salary up to $45k. This means you can enter a range of $40k - $45k, meaning you can offer the selected candidate any amount in that range. |
| Provide the work days and hours for this position |
Enter the anticipated schedule for this position.
Example: Monday - Friday, 8 a.m. – 5 p.m. Evenings and weekends as needed. |
| Are you interested in any of the following services from Recruitment Services? | If interested in enhanced services, a recruiter will reach out to determine which services can be provided. |
| Would you like to place any outside advertising? | If you would like to advertise this recruitment on other websites/sources, please enter yes and then include the additional sources in your answer. |
| Additional Notes/Comments for Recruiter | Please provide any additional information for us to know. |
ADMINISTRATIVE MANAGERIAL PROFESSIONAL JOB REQUISITION QUESTIONNAIRE
The questionnaire only populates for Job Requisitions that have a reason of “Post for Competitive Fill” or “Post Internally Only”. The questionnaire will route to the HR Partners assigned to the Supervisory Organization where the Job Requisition was created.
Prior to creating the Job Requisition, it is important to review the appropriate checklist, job aid, questionnaire, and recruiting resources. This will help ensure a smooth process.
Below is a breakdown of the questions on the questionnaire
| Question Body: | Notes: |
| Please provide the name(s) of the Recruiting Partner(s) for this specific recruitment. | The Recruiting Partner will be responsible for advancing and declining candidates throughout the recruitment process. Typically, this person is an assistant to the hiring manager. |
| Please enter the minimum qualifications for the position as you want it displayed to the applicant. |
This is where you enter the qualifications, experience, and soft skills required for the job.
Example: Master’s degree and two years of experience advising students on curriculum.
Higher Education experience preferred. Must have exceptional communication skills, etc. |
|
Enter the salary range as it should be displayed to applicants. The range must be within the established range for the position in Workday. NOTE: Make sure to enter an hourly range for Support Personnel and non-exempt Other Personnel Support. |
This is where you enter the salary or hourly range you are able to pay for the position. Candidates will see this range when they are applying to the position Example: You have budgeted a salary up to $45k. This means you can enter a range of $40k to $45k, meaning you can offer the selected candidate any amount in that range. |
|
Provide the work days and hours for this position |
Enter the anticipated schedule for this position. Example: Monday - Friday, 8 a.m. - 5 p.m. Evenings and weekends as needed. |
| Would you like to place any outside advertising? |
If you would like to advertise this recruitment on other websites or sources, please enter yes and then include the additional sources in your answer. |
| Is this position eligible for flex scheduling? Delete this? |
Enter Yes if the position has flexibility to work from home or a 40 hour week that is completed in less than 5 days. Example: The hired employee may have the option to work 9 hours 4 days a week and then only 4 hours for the 5th day.
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Additional Notes or Comments for Recruiter |
Please provide any additional information you would like for us to know. |