Recruitment Services Frequently Asked Questions

 Please send an email to Recruitment Services at empl@fau.edu, and let us know that you want to cancel your recruitment. If interviews were conducted, you will need to update each applicant’s status to document the actions taken by the hiring department during your active recruitment. Once you have updated each of the applicant’s statuses, Recruitment Services can cancel the recruitment. The hiring department will need to submit a Close Job Requisition task in Workday.

Recruitment Services works diligently to process each hire request as soon as possible. The time it takes to hire a new employee is impacted by the number of recruitments that are being handled for the University.

Special Reminders:

Per Payroll: Change Jobs must take place at the beginning of a pay period for student, ops, or adjunct employees moving to a different employee type in Workday (ex. any change job reason with Crossover since they are crossing over to a new employee type).

If the employee type is not changing, it is still best practice for the Change Job to take place at the start of a pay period – but it is not required (ex. AMP/SP Promotion, AMP/SP Reassignment/Lateral, AMP/SP Demotion, or Recruitment Job Change).

Employment Applications:

Current Employees ONLY complete applications when they are seeking employment and are applying for posted jobs. Posted jobs are available in Workday via the “Career” worklet.

Job Requisitions:

To fill a vacancy in a department via a recruitment or without a recruitment, a JOB REQ is required regardless of the position type.

You should not contact applicants before the final recruitment pool is released by HR. For most recruitment pools, the status of “review” means that the recruitment pool has not been released.

The hiring department has access to see the applicants that have applied. However, the hiring department should not contact applicants to schedule an interview until the recruitment pool has been reviewed and released by HR.

When a pool is released, the department will receive an email from Recruitment Services letting them know that the pool has been released. Once the email is received, the hiring department can proceed with reviewing the applications and contacting applicants to schedule an interview.

Recruitment Services has to review each applicant’s resume, cover letter, and application that has applied to the vacancy. We have to determine if the applicant meets the minimum qualifications as advertised. Pools are usually released within 5 business days of the job closing. However, during our peak season or high recruitment volume for the university, pools are released within 10 business days of the job closing. If there is an urgent hiring need, please send an email to Recruitment Services at empl@fau.edu and we will do our best to release the pool before our standard turnaround time.

The turnaround for a Level I background check can vary. In some cases, the background check agency can complete the background check within 2 weeks. The agency’s turnaround is impacted by the response time of the county, state, and court records that must be retrieved. Other factors that may impact the agency’s turnaround time include incomplete application submission from the candidate or records discrepancies on the background check application.

If an international background check was requested, please instruct the candidate not to enter a U.S. address on their background check application. The candidate should enter their foreign address to bypass the social security number data entry point. If the candidate does have a social security number, please ask them not to enter it on their application because it will cause delays with the international background check screening.