Proposing a FACULTY-LED Study Abroad Program

Education Abroad provides advising and support services to FAU employees interested in offering an FAU credit-bearing course with a 1-8 week international travel component--also known as a faculty-led program.  The University has a robust development and approval process for faculty, staff, adjuncts, and administrators leading students abroad on an academic program. In collaboration with the Center for Global Engagement, Academic Affairs, General Counsel, and other FAU departments, Education Abroad continues to strengthening policies and procedures to prepare all University travelers for the exciting and complex landscape of international travel abroad. Education Abroad works closley with FAU's Global Travel Safety and Security Subcommittee to evaluate program destinations and ensure that we have considered and prepared for safety and security of students, faculty, and staff abroad. 

Regardless of when you intend to propose a faculty-led program, we encourage you to meet with our team to brainstorm and discuss the many possibilities for adding an international component to your academic course!  The University has existing partnerships with schools, organizations, and vendors around the world, and our team supports faculty leaders and departments from start to finish. To align with best practices and policies, we work with vendors/third-party providers that can offer a wide range of programmatic services which include but is not limited to faculty and student housing abroad, local transportation passes, classroom space if needed, activities, excursions, group meals, and more. Education Abroad is happy to assist faculty and staff with identifying a vendor that best meets the needs for their proposed program. All new vendors must be approved by Education Abroad prior to developing a program. 

Education Abroad helps faculty and staff with:

  • Program development
  • Budget and finance
  • Safety & security
  • Recruitment and marketing
  • Program evaluation

Spring and Summer 2023 Programs

Proposing a faculty-led program requires submission of the Faculty-led Study Abroad Program Proposal Application and required supporting documents listed below. Faculty who have never led a program or have not proposed a program in 2 years or longer must contact Education Abroad Director, Madison McShane, at least 3 weeks prior to submitting a proposal to discuss new policies and procedures. 

Important information: 

1. All faculty-led programs are required to utilize a vetted vendor/third-party program provider or international partner university for program support. Prior to obtaining quotes and submitting documentation, contact Madison McShane for support in determining what provider or international partner university is best suited to help coordinate your faculty-led program.

2. All faculty leaders/co-leaders/program assistants should be in-country for the full program dates. For safety and emergency purposes, programs must use a vendor that can offer 24/hour in-country support OR, the program must have at least two faculty leaders/co-leaders/program assistants for the full program dates.  


Spring 2023 Programs: 

  • Thursday, July 28, 2022: final submission deadline. 

Summer 2023 Programs: 

  • Thursday, August 11, 2022 - Priority submission deadline. This is strongly encouraged for any new programs or summer programs with a May start date. Complete proposals submitted by this date will be reviewed first. 

  • Thursday, September 1, 2022 - Final submission deadline. 

Review checklist here before completing required documents listed below. 

Documents Required for Submission:
All required proposal documents should be submitted and attached in ONE email to the Education Abroad Director, Madison McShane with subject line: 2023 FLP Proposal.

    1. Faculty-Led Program Application   
    2. Quote documentation for program expenditures
    3. Faculty-Led Program Budget Form for Review - Ed Abroad prefers to complete this after review of documented quotes and budget meeting with each program leader(s)
    4. Review entire Faculty Handbook   
    5. Signature page of the Faculty Handbook   
    6. Tentative daily travel itinerary 
    7. Faculty-Led Safety & Security Plan
    8. Tentative syllabi for all courses being offered
    9. Program Leader Emergency, Health, & Reimbursement Form
    10. Family & Friends Disclosure Form
    11. Family & Friends Release and Assumption of Risk Form
    12. Clear color copy of the biographical page of valid passport (can be submitted at a later date if needed)

Proposal Submission and Review Process

How to Submit:
Required proposal documents should be submitted and attached in ONE email to the Education Abroad Director, Madison McShane with subject line: 2023 FLP Proposal. If a proposal is submitted after the final submission deadline, there is no guarantee it will be reviewed. 

Review Process: 
After each submission deadline, a Review Committee meets to go over each proposal and give recommendations. Education Abroad works with the Review Committee, Center for Global Engagement, the Provost office, department chairs and colleges to determine if a proposal is approved. By submitting a proposal, approval is not guaranteed. 

The required proposal documents and program destination are carefully review to evaluate safety, security, accessibility, diversity, and affordability. The draft syallabus is reviewed to make sure it aligns with FAU policies and SACS requirments. The program destination should be relevant to the study abroad course offering(s)

Please note that additional documents or approvals may be required by FAU's Global Travel Safety & Security Subcommittee depending on proposed program destination. Education Abroad well request additional documentation from appropriate leaders as needed.