Personal travel with University Devices

University personnel may take University-owned technology devices, including laptops and cell phones, with them during personal travel, subject to specific requirements and obligations.

  • It is recommended that University-owned technology devices not be taken on personal travel outside the country if possible.
  • Users may not take University-owned devices with them during personal travel to any "Foreign Country of Concern" as defined in Florida Statute 286.101. These countries currently include, but are not limited to: China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria.
  • Users must report any loss or theft of a University-owned technology device to their supervisor without unnecessary delay.
  • Users must not, if possible, allow their University-owned technology devices to be used by others. If such use of devices by a third party is unavoidable, it must be reported to their supervisor without unnecessary delay when it is safe to do so.
  • Users may not have Level 1 Highly Sensitive Information belonging to the University or others on their technology device. If a user regularly works with this type of information, a loaner device should be used when traveling.
  • Users must abide by any security requirements for data on technology devices. For example, there are restrictions on research data from the Federal Government or third parties.

General Safety Recommendations

  • University devices must comply with all security requirements prior to travel, including but not limited to disk encryption, university-issued vulnerability detection and response tools, and mobile device management.
  • Avoid using University-owned technology devices for personal use wherever possible. Personally owned devices should be used instead.
  • Avoid performing financial activities or logging into bank accounts on University-owned devices while traveling.
  • Before travel, ask local IT staff to verify that the technology devices are up to date with relevant security patches and properly encrypted.
  • Do not plug USB devices or other devices purchased in another country into a University-owned technology device.
  • Do not leave technology devices unattended unless they are secured in a cabinet, room, or other location.

For more information regarding the content on this page, please visit the Office of Information Technology.