FLEX WORK ARRANGEMENTS

Flexible (flex) work arrangements (Policy 7.3) may allow eligible FAU employees to perform the normal, established duties and responsibilities of their positions in alternate ways or schedules from the traditional working day and week and campus location. Carefully planned flexible work arrangements can have many benefits, including increased productivity, competitive recruitment, and retention, improved environmental sustainability and effective space utilization, and streamlined financial efficiency. These benefits aid the University with maintaining vibrant campuses and sites with effective staffing to support students and other key University constituencies. Flex work arrangements are not intended to be permanent.

Flexible Work Arrangements are available for all employees except for employees in teaching positions such as: Faculty, Adjunct and Graduate Teaching Assistant

Definitions


Flexible Work Arrangement

A schedule that falls outside of the position’s or unit’s usual schedule or university workplace. Flexible work arrangements are not the same as an occasional need for flexibility.

Flexible Work Agreement

An executed arrangement that establishes the final terms and conditions.

Compressed Work A schedule with a reduction in the number of workdays in a work week and changes to an employee’s starting and departure times that are outside of a unit’s usual or standard shift. The total number of hours worked in a workweek are not altered. Compressed schedule options:
  • Four nine hour workdays and one four hour workday each workweek
  • Four ten-hour days and one workday off each workweek
Hybrid Schedule A schedule that permits eligible employees to perform work both on-campus and remotely. The employee’s schedule must be set with a minimum of 3 days onsite for any given work week
Flextime A schedule with variations in which an employee’s starting and departure times fall outside of a unit’s standard shift. The total number of hours worked in a workweek are not altered.
Flexplace (Temporary Alternate Workplace) A work location other than the employee’s University Workplace on-campus, such as an alternate office, building, or campus for a defined period of time. Workspace is different for the employee for limited time. Limited to FAU campuses only.
Remote Work Schedule A work arrangement in which the employee’s work as assigned occurs 100% from an off-campus location. This arrangement is granted under limited circumstances.

Eligibility and Suitability


Eligibility

Staff in good standing: 

  • Not on probationary period.
  • Not on current Performance Improvement Plan
  • Has not received a notice of discipline in the preceding two (2) years
  • Has received a 3-Good or higher on their last evaluation

Employees under H-1B or other work visas may not be eligible. Please consult the Center for Global Engagement for more information.

Suitability

Not all positions may be suited for a flexible work arrangement. Positions that require primarily in-person interactions on campus during core business hours to be most effective may not be suited for flex work.

Other considerations may not support the implementation of flexible work arrangements, such as, but not limited to, overarching unit needs or mission essential functions

Process


In Workday: Request Flexible Work Arrangement

Refer to the Workday Job Aid: Request Flex Work Arrangement.

Limited to one Flexible Work Arrangement

1. Employee discusses with supervisor

2. Employee starts request in Workday

3. Employee answers questionaire

4. Supervisor provides details and approval

5. Supervisor's supervisor reviews for approval

6. Submissions will reach head of unit or VP for complete approval

Resources for Supervisors

Resources For Employees

Training Sessions


Employee Training

Tuesday, August 9, 2022 at 10AM

Register

Supervisor Training

Tuesday, August 9, 2022 at 2PM

Register

Supervisor Training

Wednesday, August 10, 2022 at 10AM

Register

Employee Training

Wednesday, August 10, 2022 at 2PM

Register

Visit our Flexwork Frequently Asked Questions. Additional questions can be directed to emprels@fau.edu.

 

 



 Last Modified 8/10/22