This document is designed to assist hiring managers and search committees with their responsibilities and to ensure compliance with University policy and employment law as well as ensuring non-discriminatory practices in hiring.
In accordance with State of Florida Statutes, Florida Atlantic defines a search committee as an advisory group only. The search committee assists the hiring authority by gathering information and reviewing applications. The search committee does not develop selection criteria. The search committee does not select or reject applicants. The search committee does not rank applicants or make hiring decision recommendations. Rather, the search committee presents the qualifications to the hiring manager in a prescribed manner.
The benefits of a search committee include:
Unless a search committee is waived in accordance with FAU Personnel policy, a search committee is required for all positions at the level of Assistant Director and above. The search committee members must be identified by the time the recruitment is processed. Hiring managers may wish to convene the search committee to assist in the development of the position description and posting requirements prior to recruitment.
It is recommended that a search committee be comprised of a minimum of three (3) to a recommended maximum of five (5) members. Limiting the committee size makes it easier to schedule meetings and coordinate efforts. Members should be of an appropriate professional level commensurate with the recruited position.
The following are some criteria to consider when selecting committee members:
The role of the Hiring Authority in the search and screening process will be the following:
When selecting the Chairperson for a search committee it is important to consider the skills required and the demands on the individual’s time. A successful chairperson will have demonstrated leadership skills, good communication and organization skills. The chairperson is responsible for keeping the search on track from inception to conclusion. He/She may be called upon to mediate varying points of view of other committee members. The chairperson will represent the University to the campus and community and will respond to requests for information about the search process. Most importantly a chairperson must have the time available to devote to the search and selection process.
The role of the Chairperson will be to:
The role of committee is strictly advisory and will operate under the direction of the hiring authority.
The committee will:
See the following sample qualification grid:
Technical Skills/MS Office
The role of Human Resources will be the following:
Participating search committee members must accept the responsibility to refrain from discussing any candidate’s name or status in the applicant pool. Committee members should not engage in conversation with any non-committee individual within or outside the University regarding applicants or committee activities. Requests for information should be referred to the committee Chairperson to be handled in accordance with FAU’s Public Records Request process.
Americans with Disabilities Act:
Florida Atlantic University is an Equal Opportunity/Equal Access Institution. It is the policy of Florida Atlantic University to comply with the American with Disabilities Act in every phase of the employment process. The University will extend reasonable accommodation, if requested, to qualified candidates with disabilities who are applicants for employment in order to allow the individuals equal access to the University’s application, interviewing and selection process. Applicants are not required to note the presence of a disability on their application. However, any applicant who requires reasonable accommodation in the application and/or interview process due to disability must make the request at least five (5) working days prior to the time the accommodation is needed. Accordingly hiring officials and search committees will adhere to all applicable federal and state laws, regulations and guidelines with respect to providing reasonable accommodations to afford equal employment opportunities to qualified individuals with disabilities. Reasonable accommodation will be provided in a timely and cost effective manner. Employment opportunities will not be denied because of the need to provide reasonable accommodations (FAU ADA information). Requests for accommodation should be referred to the Human Resources 561-297-3058.
Please refer to the list of additional resources below to ensure compliance with Federal and state laws as well as University policies and procedures.