University Policies and Procedures Manual

---

Welcome to the University Policies and Procedures Manual (“UPPM”). The UPPM is the official repository of University policies and procedures. Please see the  Policy Guidelines for more details about the UPPM and University policy-making protocols.

Historically, the University had implemented University-wide policies through a collection of Presidential Memoranda (“PMs”). All active PMs have now been updated and converted to the UPPM format, as appropriate.  Also included in the UPPM are links to University department and division policies. These departmental and divisional policies will supplement the University-wide policies of the UPPM.

Note:  Due to organizational changes, all policy references to University Advancement are replaced with Institutional Advancement, all policy references to Information Resource Management (IRM) are replaced with the Office of Information Technology (OIT), all policy references to Senior Vice President, Communications & Marketing are replaced with Vice President, Public Affairs, all policy references to Vice President, Facilities and Vice President, Executive Operations are replaced with Vice President, Administrative Affairs, all policy references to the Vice President, Public Service and Vice President, Student Affairs are replaced with Vice President, Student Affairs & Enrollment Management, all policy references to the Director of Purchasing are replaced with the Director of Procurement, all policy references to the Office of Student Development & Activities are replaced with Student Involvement and Leadership (SIL), all policy references to the Assistant Vice President, Public Safety shall be replaced with the Vice President, Administrative Affairs, all policy references to the Senior Vice President, Strategic Relations shall be replaced with the Executive Director, Governmental Relations, and references to the Senior Vice President, Finance & Administration or (Senior)Vice President, Financial Affairs shall be replaced with the Chief Financial Officer.  In addition, all policy references within all Human Resources and employment-related policies to the Senior Vice President, Finance & Administration, the Senior Vice President, Financial Affairs or the Vice President, Financial Affairs, shall be replaced with the Vice President, Administrative Affairs.

 

1. Office of the President

• 1.1 Guidelines for Policy Development
• 1.2 Alcoholic Beverages 
• 1.3 Lobbying
• 1.4 Flag Protocol
• 1.5 Trademark Licensing
• 1.6 Drug-Free Environment
• 1.7 Weapons on University Property
• 1.8 Naming of University Elements
• 1.9 Fraud
• 1.10 Consensual Relations
• 1.11 Video Surveillance
• 1.12 Workplace Threat Assessment Team
• 1.13 Disabilities and Accommodations
• 1.14 Emergency Management
• 1.15 Prohibited Sexual Conduct
• 1.16 Building Access Control
• 1.17 Panic Duress Alarms
• 1.18 HIPAA Compliance

 

2. Academic Affairs

• 2.1 University Libraries
• 2.2 Administration of Campus Surveys and Questionnaires
• 2.3 Honorary Doctorates
• 2.4 University Art Collections and Display
• 2.5 Advisory Bodies

 

3. Pre-Collegiate Programs

          3.1 Pre-Collegiate Programs

 

4. Administrative Affairs

• 4.1 Environmental Health & Safety
  • 4.1.1 [Reserved]
  •  4.1.2 Environmental Health and Safety
  • 4.1.3 Children in the Workplace
  • 4.1.4 Use of University Automobiles
  • 4.1.5 Bicycles, Skateboards, Skates and Scooters
  • 4.1.6 Golf Carts and Utility Vehicles
  • 4.1.7 Smoking and Tobacco Use on University Property
  •   4.1.8 Passenger Van Safety             
• 4.2 Facilities Management / Space Utilization & Analysis
  • 4.2.1 Use of University Facilities
  • 4.2.2 Campus Free Speech
  • 4.2.3 Campus Signage
  • 4.2.4 Distribution of Printed Material

 

5. Financial Affairs

• 5.1[Reserved]
• 5.2 Records Management 
• 5.3 Professional Services
• 5.4 Bank Accounts & Management of Funds
• 5.5 Auxiliary Enterprises Service / Recharge Centers Guidelines
• 5.6 Identity Theft Prevention Program
• 5.7 Cellular Phone and Data Services 
• 5.8 Electronic Funds Transfers

 

6. Student Affairs &  Financial Aid

           6.1 Volunteers
            6.2 HIV/AIDS
            6.3  Waiver of Tuition and Fees

 

7. Human Resources

• 7.1 Employment of Relatives
• 7.2 Additional Assignment Compensation
• 7.3 [Reserved] 
• 7.4 Student Employment
• 7.5 Personnel
• 7.6 Reporting Child Abuse
• 7.7 Religious Accommodations for Employees

 

8.  Compliance & Ethics

• 8.1 General Privacy Policy

 

9.  Institutional Advancement & Public Affairs

• 9.1 University Gift Solicitation and Acceptance
• 9.2 Social Media
• 9.3 Visiting Dignitaries

 

10. Division of Research

          10.1 Unmanned Aircraft Systems (UAS)

 

11. General Counsel

• 11.1 Signature Authority

 

12. Information Technology

• 12.1 University Administrative Data Systems
• 12.2 Acceptable Use of Technology Resources
• 12.3 Responsible Use of Data Access
• 12.4 Digital Millennium Copyright Act
• 12.5 Privacy of Electronic Communications
• 12.6 Security Awareness Training
• 12.7 System and Data Classifications
• 12.8 Payment Card Security
• 12.9 Cloud Service Providers
• 12.10 Information Security Policies
• 12.11 Information Security Roles and Responsibilities

 

13. Charles E. Schmidt College of Medicine