Florida Atlantic University Career Center Employer Recruitment Policies


These policies apply to all employers and third-party organizations engaging with Florida Atlantic University students and alumni through Handshake, career events and fairs, and any Career Center–facilitated recruiting activities.

Recruiting Standards for Employers

All employers recruiting through Florida Atlantic University must comply with:

  • Equal Employment Opportunity (EEO) and Family Educational Rights and Privacy Act (FERPA) laws and regulations
  • National Association of Colleges and Employers (NACE) Principles for Employment Professionals
  • Student and alumni data may only be used for recruitment purposes and may not be shared, sold, or stored for unrelated purposes.
  • Florida Atlantic University is not responsible for the actions or conduct of students or alumni participating in recruitment activities.
  • Florida Atlantic University does not conduct background checks on students participating in recruitment programs.
  • Florida Atlantic University is a tobacco-free campus. Employers affiliated with the tobacco or cannabis industries are not permitted to recruit at FAU, consistent with Florida law, University policy, and FAU’s compliance with the Drug-

Free Schools and Communities Act (34 CFR Part 86), which requires institutions receiving federal funds to maintain a drug-free environment. Because cannabis remains illegal under federal law, cannabis-related employers are not eligible to recruit at Florida Atlantic.

 

Employer Approval Requirements

Employers must meet all the following requirements to participate in Florida Atlantic University recruitment services:

  • Employers must have a business license or be registered as a 501(c)(3) organization or government entity.
  • Employers must create an active Handshake employer account.
  • Employers must provide a complete physical business address. P.O. boxes and storage unit addresses are not permitted. Residential addresses are only permitted if it is confirmed that students will not be working within a private residence.
  • Employers must provide a valid phone number.
  • Employers must provide a business email address with a domain that matches the organization’s website. Generic email domains (e.g., Gmail, Yahoo) require additional verification.
  • Third-Party Employers must sign the Florida Atlantic University Third-Party Agreement prior to account approval.
  • Employers are required to agree to the Florida Atlantic University Career Center Internship Agreement in order to host an intern.

 

Job Posting Standards

Employers posting opportunities through Florida Atlantic University must comply with the following standards:

  • Employers must offer compensation for positions classified as part-time or full-time employment.
    • Temporary or project-based roles are not approved. Employers seeking to post such opportunities are encouraged to utilize platforms such as Parker Dewey.
    • Private household or non-registered business roles (including babysitting, nannying, tutoring, caretaking, or similar roles) are not permitted.
  • Job postings must include clear and detailed descriptions of day-to-day responsibilities and duties.
  • Positions may not require students or alumni to pay any fees or make any financial investment as a condition of employment, including background check fees.
  • Cash-based compensation structures are not permitted.
  • Positions structured as 100% commission or 1099 independent contractor roles must clearly disclose this in the first line of the job posting.
  • Pyramid schemes, multi-level marketing opportunities, and/or commission-based recruiting incentives tied to new hires are not permitted.
  • On-campus solicitation, unauthorized posting, or product/service sales are not permitted.
  • Work that interferes with a student’s academic progress or encourages withdrawal from an academic program is not permitted.
  • Opportunities that are events (including hiring events and information sessions) must be posted as events in Handshake and will not be approved as job postings.

 

Third-Party Employer Policy

  • Third-Party Employers must complete and sign the Florida Atlantic University Third-Party Agreement prior to approval and participation in Florida Atlantic University recruitment services.
  • Third-Party Employers may only post positions for internal roles within their own organization. Positions posted on behalf of external clients or third-party clients are not permitted.

 

Career Fair and Event Policy

Florida Atlantic University Career Center hosts employer engagement events including career fairs, information sessions, networking events, tabling events, and on-campus interviews. Employers may not sell products or services, solicit future purchases, or conduct unauthorized promotional activities during events.

Employers participating in Florida Atlantic University Career Center career fairs must comply with the following standards:
  • Registration includes two (2) employer representatives per organization. Additional representatives will incur a fee of $25.00 per person, plus tax as appropriate
  • Filming, recording, or live streaming of career fairs is not permitted without prior written approval from the Florida Atlantic University Career Center.
  • Any cancellations and/or refund requests for career fairs must be submitted in writing no later than two (2) weeks prior to the scheduled event date to recruit@fau.edu.
  • Organizations that do not comply with the two (2) week cancellation deadline or are a no-show for a scheduled career fair will not be eligible for a refund nor a credit towards a future career event.
  • Only registered employers, Florida Atlantic University students, alumni, faculty, and staff are permitted to attend career events.
All event requests are subject to review and approval by the Florida Atlantic University Career Center based on:
  • Employer engagement with Florida Atlantic University, including the availability of relevant job or internship postings in Handshake and/or attendance at previous events
  • Relevance of the event to students, including location
  • Compliance with Florida Atlantic University and state policies
  • Timeliness of submission
  • Florida Atlantic University is a tobacco-free campus. Employers affiliated with the tobacco or cannabis industries are not permitted to recruit at FAU, consistent with Florida law, University policy, and FAU’s compliance with the Drug-Free

Schools and Communities Act (34 CFR Part 86), which requires institutions receiving federal funds to maintain a drug-free environment. Because cannabis remains illegal under federal law, cannabis-related employers are not eligible to recruit at Florida Atlantic.

Denial of Recruitment Services

The Florida Atlantic University Career Center reserves the right to suspend or terminate any and all recruiting services and programs for any organization or its representatives who fail to comply with Florida Atlantic University Recruitment Policies, behave in an unethical or unprofessional manner, misuse candidate data, or engage in harassment or intimidation toward students, alumni, or university staff during the recruiting process.