Moving Expenses Offer Letter Updates

Moving expenses is now a taxable benefit. The verbiage below should be used in the offer letters for AMP/SP hires with moving expenses:

To facilitate your move, the (DEPARTMENT NAME) will pay up to (AMOUNT OR NUMBER OF POUNDS – MAX of $/15,000lbs) in moving fees, subject to the limitations of FAU Personnel Policies, using an FAU approved moving company.  There is a cap to this taxable benefit and restrictions on moving costs that may be reimbursed. General information on this taxable benefit and qualified versus non-qualified moving expenses may be viewed via the following links:  http://www.fau.edu/purchasing/moving_expenses/qualified.php and https://www.fau.edu/purchasing/moving_expenses/.  Any additional insurance above that which is included in the state contract with the moving company will be your responsibility.  In turn, you agree to remain employed by the (DEPARTMENT) for (NUMBER OF MONTHS AGREED UPON BY DEPARTMENT AND CANDIDATE) from your start date.  If you leave (DEPARTMENT)’s for any reason before (NUMBER OF MONTHS) months of employment, you agree to reimburse the (DEPARTMENT) for the moving expenses on a prorated basis.  It is your responsibility to remit the prorated moving expenses to the University before your last day of employment. Failure to do so is construed as your agreement to have the prorated amount deducted from your final paycheck.

The verbiage below should be used in the offer letters for faculty hires with moving expenses:

(Optional: In accordance with the University’s policies and procedures for moving expenses, you will be reimbursed by the College for up to $       to cover some of your household moving expenses) if the move is completed within one year of your start date in accordance with University policies.  _____________ will be happy to help you with this process (xxx)xxx-xxxx). Please note: moving expenses are a taxable benefit.