Supplier Registration – a Payee must be a registered supplier in the University’s Workday ERP system to receive a purchase order and/or a payment.
Domestic Supplier
- Complete the New Supplier Application applicable to institutions, corporate entities, etc. (required).
- IRS W-9 Form dated March 2024 (required) fully completed, dated and signed.
- FL Human Trafficking Affidavit (required) with signature.
- Foreign Entity Affidavit (per FL 287.138.F.S for suppliers with access to personal information of any member of the FAU community or bulk U.S. sensitive personal data and U.S. government-related data) signature required.
- Independent Contractor Checklist applicable to Individuals or Sole Proprietors (only), in lieu of the New Supplier Application form (as required) signature of independent contractor and end user department required.
- Business status from business home state Division of Corporation (required).
- Please note: The request for your Social Security Number or other Taxpayer Identification Number by Disbursements is mandated by 26 U.S.C. 6041 and related IRS regulations. W-9 must be completed with SSN# or EIN, not both.
Next steps:
- Supplier submits the completed forms and supplemental documents to the FAU initiating department.
- An employee from the FAU initiating department must create the Supplier Request form in Workday and upload all the supporting and completed documents as required.
- Supplier Administrators will review the supplier request.
- If requested and approved the Supplier will receive an enrollment email from FAU to receive payments via ACH. Preferred method of payment is SUA.
Please contact supplier@fau.edu with any questions.
Foreign/Non-U.S. Citizen Supplier
Requires information as indicated above and;
IRS W-8 BEN (individual)
IRS W-8 BEN E (organization)
Contact supplier@fau.edu for additional information for a foreign supplier or non-US citizen.
Submitting Invoices to FAU
All invoices must be emailed to: AccountsPayable@fau.edu
Please see @ /procurement/accounts-payable/
For additional information and FAU Invoice Requirements