Onboarding Frequently Asked Questions
I-9 Employment Eligibility Verification FAQs
Florida Atlantic University is an E-Verify employer, and all hires are processed through E-Verify. We will provide the federal government with your electronic Form I-9 information to confirm that you are authorized to work in the United States. E-Verify is operated by the U.S. Department of Homeland Security in partnership with the Social Security Administration. The completion of the I-9 Employment Eligibility Verification Form is part of the Workday Onboarding process for all new hires and rehires.
All paid employees are required to submit an I-9. The I-9 form is completed by both the employee and the employer. The employee is responsible for completing Section 1. The employer is responsible for completing Section 2.
Employees are required to present their original documents within 3 days of their hire date. For example, if your hire date falls on a Monday, you need to present your documents to Human Resources by Thursday at the latest.
USCIS has identified specific documents that are acceptable for the I-9 employment verification process. The list of acceptable documents can be found on the USCIS website: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
USCIS regulations require that employers accept documents that are genuine and related to the person presenting them. If the employee provides a document that does not reasonably appear to be genuine and relate to them, we are required to reject that document and ask for other documents that satisfy the requirements of Form I-9.
The I-9 Employment Verification begins with an electronic I-9 form that is provided as part of the Workday Onboarding. Once the employee submits the electronic form in Workday, it will route to Workforce Administration & Records Control to complete Section 2 and verify your identity. All new employees are required to provide original and unexpired work authorization documents.
Failure to comply with the I-9 Employment Eligibility Verification requirements may lead to termination of your employment.
We have HR Partners at each of our campuses that can assist you. Please contact WARC at hres@fau.edu to make arrangements if you are unable to stop by the Boca Raton campus.
It is a federal requirement that all new employees present their documents to Human Resources within 3 business days of the date of hire. If you are unable to satisfy this requirement, your employment is subject to termination unless you receive approval to change your employment start date.
Workday Onboarding FAQs
You will receive an automated email from Workday with instructions on how to log into Workday. Once you are in Workday, your onboarding tasks will appear in the inbox at the top-right of your profile.
The last item in your inbox will be the I-9 document notification task. Once that has been submitted, the Workday Onboarding process is complete.
Once the hiring process has been completed (you can check with the hiring manager on the status), the system will generate the “Welcome" email to you which will include your temporary login information.
Yes, all employees working for Florida Atlantic University are required to complete the onboarding process regardless of how long their assignment is expected to last.
Florida Atlantic's Workday Onboarding experience is electronic. You will not be required to print or upload any documents to complete the Workday Onboarding process.
Per policy, all employees hired to work at Florida Atlantic University should complete their Workday Onboarding on or before the employee’s first day of work.
The WARC team can assist in answering your questions with Workday Onboarding. Please send an email to hres@fau.edu or give us a call at 561-297-3058. You may also seek assistance from your designated HR Partner.
You will not be able to complete onboarding until you obtain your social security card. However, you will need to visit Human Resources to present your work authorization documents within 3 days of hire to satisfy the I-9 Employment Eligibility Requirement. Once you have received your social security number, please log into Workday and complete the onboarding tasks in Workday.
In this section, you will only need to enter your Social Security Number and click on Submit. No other entries are required in this section. If you do not have a social security number, please send an email to hres@fau.edu
A Z-number is a unique 8-digit identifier (Z12345678) assigned to each FAU employee and student. All new hires will start out with a 7-digit temporary Workday (WD) number (WD1234567) which will automatically be converted to a permanent Z# once onboarding has been completed.
Student Employment FAQs
Employees with a student employment assignment are not eligible to have additional jobs as OPS. All additional jobs must reflect a student job profile.
Students need to be registered at least half-time, must be degree seeking, and in good academic standing at Florida Atlantic University. International students must be registered full-time. Additional information can be found at https://www.fau.edu/administration/hr/student-employment/.
Student employees can work up to 40 hours per week during semester breaks (winter break, spring break, and the period between the spring semester and the summer term, as well as the period between the summer and fall terms) and the summer term. Approval from academic advisors to work over 20 hours per week during semester breaks and the summer term is not required.
Student employees must be in good academic standing to qualify for student employment. If a student employee is concerned with their GPA, the student should contact their academic advisor.
General WARC FAQs
Florida Atlantic has selected The Work Number service from Equifax to help provide automated income and employment verifications. Verifiers can contact The Work Number by:
- theworknumber.com
- 800-367-5690
- member@equifax.com
Additional information regarding The Work Number can be found at https://www.fau.edu/administration/hr/warc/employment-verification/.
To be rehired, the employee needs to present unexpired work authorization documents to HR. Once documents are submitted and HR verifies, you can work with the Recruitment Services team to rehire the employee.
To update the Workspace/Location reflected in Workday, you will need to submit a data change and select Workspace/Location. For assistance, please contact WARC at hres@fau.edu.
For assistance with one-time payments, please contact Classification & Compensation at classncomp@fau.edu. Depending on the circumstances, you may also need to contact Payroll at payroll@fau.edu.
The Fair Labor Standards Act (FLSA) requires that certain professional exempt positions earn a weekly salary of at least $684. Those teaching or imparting knowledge on others may be exempt from this requirement. Hiring Departments are required to submit a Job Identification Form when hiring for an OPS professional exempt position.
Once a student graduates, and is no longer pursuing a degree at FAU, they are not permitted to hold a student employee position. The hiring department will need to initiate a crossover from student to OPS in Workday. For questions regarding crossover business processes, please contact the Recruitment Services team at empl@fau.edu.
To update your status, you will need to go into the “Personal” section of Workday and present your documents to Human Resources. Employees that obtain permanent residency status will need to present their permanent resident card (green card). Employees that obtain US citizen status will need to present their U.S. passport or Certificate of Naturalization to Human Resources.
Please send an email to Recruitment Services at empl@fau.edu to discuss changing the employment start date. In most cases, the start date can be changed as long as you notify us in advance and if the employee did not start working.
For assistance with Period Activity Pay, please contact an Academic Affairs Personnel Team in the Provost Office by sending an email to aapt@fau.edu.
On November 3, 2020, Florida voters approved Amendment 2, which amends Florida’s constitution to gradually increase the state’s minimum wage to $15.00 an hour by the year 2026.
The minimum wage increased $.09 of $8.65 per hour as scheduled on January 1, 2021. On September 30, 2021, the minimum wage increased to $10.00 per hour ($1.35 per hour increase). Every September 30 following, the minimum wage will increase $1.00 per hour through 2026, according to the following schedule:
- $11.00 on September 30, 2022
- $12.00 on September 30, 2023
- $13.00 on September 30, 2024
- $14.00 on September 30, 2025
- $15.00 on September 30, 2026