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Tax Guidelines

Several components determine an individual’s particular taxation such as the way the W-4 Card is completed, citizenship status, age, student enrollment status and multiple employment that results in a dual compensation situation.

In the State of Florida, there are 3 taxes that must be addressed during employment:

1. Social Security (4.20% of gross taxable wages
  up to $110,000 in 2012)
        
2. Medicare (1.45% of gross taxable wages)
       
3. Federal Withholding Tax (see IRS Publication 15,
  Employer’s Tax Guide)
             

Social Security and Medicare Tax

Undergraduate Student Employees

        Criteria for Exemption Eligibility:

1. In order to be exempt from FICA tax, students
  must be (1) enrolled in at least ½ time status at FAU, (2) regularly attending classes in the semester at FAU.
      
2. Students must be “scheduled” to work 32 hours
   or less in order to have FICA exception. A schedule is determined by the employing department and submitted to Student employment via a Student appointment form (SAP).
         

Failure to meet the above criteria will result in the student paying Social Security (4.20%) and Medicare (1.45%) tax on the taxable gross paid for the pay period. Each department is responsible for the employer-matching portion of the tax and it will come out of the same funding department being charged for the student’s salary.

Graduate Student Employees

        Criteria for Exemption Eligibility:

1. In order to be exempt from FICA tax, students
  must be (1) enrolled in at least ½ time status at FAU, (2) regularly attending classes in the semester at FAU.
   
2. Students must be “scheduled” to work 32 hours
  or less in order to have FICA exception. A schedule is determined by the employing department and submitted to Student employment via a Student appointment form (SAP).
          

Failure to meet the above criteria will result in the student paying Social Security (4.20%) and Medicare (1.45%) tax on the taxable gross paid for the pay period. Each department is responsible for the employer-matching portion of the tax and it will come out of the same funding department being charged for the student’s salary.

Doctoral Students

         Criteria for Exemption Eligibility:

1. In order to be exempt from FICA tax, students
  must be (1) enrolled in at least ½ time status at FAU, (2) regularly attending classes in the semester at FAU.
     
2. Students must be “scheduled” to work 32 hours
  or less in order to have FICA exception. A schedule is determined by the employing department and submitted to Student employment via a Student appointment form (SAP).
     
3. The work performed must be incidental to
  pursuing a degree.
         

Failure to meet the above criteria will result in the student paying Social Security (4.20%) and Medicare (1.45%) tax on the taxable gross paid for the pay period. Each department is responsible for the employer-matching portion of the tax and it will come out of the same funding department being charged for the student’s salary.

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 Last Modified 12/10/12