Storage Solutions & Recommended Uses
Below we have provided more guidance on types of data and storage options for each option. Depending on the type of data you need to store and the amount of storage you need, there are several options, including:
Microsoft Office 365 offers several applications that can be leveraged for storage, including OneDrive, SharePoint, and Teams.
- OneDrive allows users to keep all files in one location in Microsoft’s cloud environment, which can be accessed from a phone, tablet, or computer. Use OneDrive’s desktop or mobile applications to access up to 5 GB storage quota with 250 GB maximum file size, version history, and integration with other Office 365 products.
- Teams is a collaboration platform that also facilitates organization of your team’s work, files, and key resources using channels.
- SharePoint Online is an Office 365 application that allows users to easily create websites for sharing information and tracking and collaborating on projects.
Data Requirements or Features
The following tables show more specifically which storage solutions are appropriate for specific content or data requirements or storage solution features. The symbols represented are:
Recommended
Not available or not supported
Supported but not recommended (limited support, some risk)
Content/Data Requirements
| Requirement |
 OneDrive |
 Teams |
 SharePoint |
 Google |
 ANDI |
 ANDISEC |
 BHRIC |
KoKo |
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Departmental Shared Data |
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User Data |
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Research data (less than a TB) |
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Research data (more than a TB) |
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Storage of Public Data |
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Storage of Confidential Data (Level 2 Information)
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Storage of Highly Confidential Data (Level 1 Information)
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| Collaborative documents, spreadsheets, slides and forms |
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| Large files (videos, graphics, etc.) (Up to 250GB) |
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| HIPAA |
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Storage Solution Features
| Feature |
OneDrive |
Teams |
SharePoint |
Google |
ANDI |
ANDISEC |
BHRIC |
KoKo |
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Sharing within a single department |
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Sharing across multiple departments |
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Sharing externally |
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Simultaneous editing of files |
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Ability to store a file over 250 GB in size |
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Mobile Device Support |
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| Accessible off campus without VPN |
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| File Versioning |
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| Snap-shot Backups |
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| Supports Offline Versions (Local Sync of Data) |
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| Ransomware Recovery via snapshot restores |
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| High Upload and Download Speed for large data sets |
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Yes! You can still use Google Apps, including Drive, Docs, Sites, Slides, Sheets, and Meet with your Google at FAU account. There will now be a 5 GB quota per account.
Your Google Workspace (FAU Owl Apps) storage is shared across Google Drive, Gmail, Google Photos, and the other Google Apps. When your account reaches its storage limit, you will not be able to create or store new files and those with Owl Mail (Gmail) will be unable to send or receive emails. If you remain over quota, your Google Workspace account will be suspended.
The Tools only help you move data in the Google Drive, which does not include Google Photos, Sites, Forms, Slides, etc.
Previous students that did not graduate are not entitled to their FAU Owl Apps account (Gmail, Google Drive, etc.) and will permanently lose access by the end of the year. Please take action immediately to move your data to a personal account.
The mover and google takeout tools are unable to move shared drives. You can download the files and manually move using Google Drive for desktop and the OneDrive App on your desktop. If you have a very large amount of data and need help moving your data, please contact your IT support for assistance.
Your email address will remain the same FAUNetID@fau.edu.
No, all students/faculty/staff will still have access to the google workspace platform with the 5GB limited storage.
You can login directly at Outlook.fau.edu or visit MyFAU and click on your email Icon.
It will be copied over to your new Office 365 mailbox.