Florida Atlantic University
Budget Calendar Fiscal Year 2024-2025
|
Budget Calendar |
Target Start Date |
July |
|
| Independence Day – FAU Offices Closed | 07/04/2024 - 07/05/2024 |
| Last day for FY24 Budget Amendments | 07/17/2024 |
| Budget Office to open Adaptive Fixed Captial Outlay sheet for departments to complete | 07/22/2024 – 07/26/2024 |
| Budget Office to process Casualty premium invoice FY2024-25 that will be delivered to the Research Management group department | 07/26/2024 |
August |
|
| Budget Office to open Adaptive FY24 CF True-Up and FY25 CF Spending Plan sheets for departments to complete | 08/05/2024 |
| Budget Office to start preparing FY24 End of Year Board of Trustees Presentation | 08/01/2024 |
| Departments to submit FY24 CF True-Up and FY25 CF Spending Plan to Budget Office | 08/18/2024 |
| State Salary Category Detail File Submission | 08/16/2024 |
| State Operating Budget File Submission | 08/16/2024 |
| Budget Office to send Auxiliary Year-End File for Explanations | 08/30/2024 |
September |
|
| Budget Office to roll FY24 available balances for Tech Fee projects to FY25 |
09/03/2024 |
| Budget Office to submit FY24 Carryforward Spending Plan True-Up and FY25 Carryforward spending plan for BOT for Approval (Present to ELT) | 09/03/2024 |
| Labor Day – FAU Offices Closed | 09/02/2024 |
| BOT Retreat | 09/18/2024 - 09/19/2024 |
| Deadline for departments to return Auxiliary Year-End Explanations | 09/27/2024 |
October |
|
| Budget Office to submit FY24 End of Year Board of Trustees Presentation | 10/01/2024 |
| Budget Office to submit FY25 Q1 Board of Trustees Presentation | 10/01/2024 |
| Budget Office to send Q1 Auxiliary review file to departments | 10/11/2024 |
| FY25 ready with integration setup in Adaptive | 10/31/2024 |
November |
|
| Budget Office to begin updating training materials | 11/01/2024 |
| Veterans Day - FAU Offices Closed | 11/11/2024 |
| Budget Office to send E&G budget targets to VP areas | 11/12/2024 |
| Send Business Managers the Adaptive user list to review role access | 11/12/2024 |
| New Strategic Initiatives Form released in Workday | 11/12/2024 |
| Departments to submit Q1 Auxiliary review file | 11/12/2024 |
| Budget Office to submit Risk Management Survey to the state | 11/12/2024 |
| BOT Committees and Full Board meetings | 11/14/2024 |
| Send Business Managers positions to verify costing allocations | 11/18/2024 |
| Thanksgiving Day & Day after Thanksgiving Day – FAU Offices Closed | 11/28/2024 & 11/29/2024 |
| Budget Office to complete Adaptive updates and validation | 11/30/2024 |
December |
|
| State University Employee/OPS File Submission | 12/03/2024 |
| ELT Kick Off Meeting for Budget Process FY25 | 12/02/2024 |
| ELT to review Preliminary Performance Funding Distribution for FY25 | 12/02/2024 |
| Deadline for Business Managers to submit Adaptive Insights role access | 12/02/2024 |
| Budget Office to complete updates to training materials/job aids | 12/13/2024 |
| Budget Office to send out Adaptive training for new employees and lab schedules for FY26 budget construction | 12/13/2024 |
| Deadline for New Strategic Initiatives Request Form submitted in Workday | 12/13/2024 |
| Deadline for VP areas to submit E&G budget target realignment requests | 12/13/2024 |
| Technology Fee Meeting with OIT | TBD |
| Winter Break Schedule – FAU Offices Closed | 12/24/2024 - 12/31/2024 |
January |
|
| New Year’s Day – FAU Offices Closed | 01/01/2025 |
| Budget Office to submit FY24 Q2 Board of Trustees Presentation | 01/03/2025 |
| Deadline for Business Managers to review positions costing allocations | 01/03/2025 |
| Budget Office to submit Q2 Auxiliary review | 01/06/2025 |
| Budget Office to submit proposed Strategic Initiative requests and prepare presentation for ELT | 01/06/2025 |
| Budget Office to present to ELT E&G Targets | 01/07/2025 |
| State Category File Submission | 01/07/2025 |
| ELT to review salary program, fringe rate, Auxiliary overhead rate, E&G targets, Strategic Initiatives project submitted | 01/06/2025 - 01/10/2025 |
| Budget Office to train FAU Community on the use of Adaptive (new users only) | 01/06/2025 – 01/10/2025 |
| Budget Office to update actual data, position data, OH rates, fringe rates and E&G targets in Adaptive for FY26 | 01/06/2025 |
| Adaptive Budgeting Program opens to all units for FY2025-26 budget input. | 01/10/2025 |
| Martin Luther King Day – FAU Offices Closed | 01/20/2025 |
| Budget Office to hold Adaptive User Help Labs | 01/27/2025 – 01/31/2025 |
February |
|
| Foundation office will send the approved budget to colleges to be entered in Adaptive | 02/03/2025 |
| Departments to submit Q2 Auxiliary review file | 02/14/2025 |
| Deadline for All units of Academic Affairs to submit Budgets for Provost Office to review | 02/21/2025 |
| Deadline for All VP Areas to submit Budgets | 02/28/2025 |
March |
|
| Budget Office to review Budget Submissions in Adaptive | 03/03/2025 – 03/24/2025 |
| Budget Office starts Construction of BOT Materials | 03/24/2025 - 03/31/2025 |
| Budget Office to load new Technology Fee Projects if needed | 03/31/2023 |
April |
|
| Budget Office to submit FY25 Q3 Board of Trustees Presentation | 04/01/2025 |
| State University Employee/OPS File Submission | 04/08/2025 |
| Budget Office to submit Q3 Auxiliary review | 04/11/2025 |
May |
|
| Departments to submit Q3 Auxiliary review file | 05/13/2025 |
| Memorial Day - FAU Offices Closed | 05/26/2025 |
| Budget Office to present Budget to ELT | 05/30/2025 |
June |
|
| Budget for FY2025-26 presented at Board of Trustees Meeting | 06/19/2025 |
| State Category Detail File Submission | 06/10/2025 |
| Budget Office Test and Upload FY24 Operating Budget to Workday | 06/23/2025 – 06/27/2025 |
| Note – All dates are not confirmed, and some represent approximate schedules at this time. | |