Yes. The Office of Sponsored Programs reviews pre-proposals, white papers, and letters of intent to sponsors prior to submission even when budget information is not required at that time. The information may not necessarily need to be entered into grantsERA during this time if no budget details are being submitted, but should be e-mailed to the college dean and appropriate proposal and contract administrator (PCA) in Sponsored Programs for review.
Sponsors frequently require that FAU faculty provide letters of intent, statements of interest (SOI), and preliminary proposals prior to submission of a final proposal. Such documents vary greatly in their content and use by sponsors. Some may be limited to a brief description of the project to allow the sponsor to assess whether the area of work meets their needs. Other preliminary proposals, letters and statements may be close to a complete proposal with some combination of a detailed scope of work, budget, justification, a commitment to provide matching funds, agreement to terms and conditions, sign-off by the Sponsored Programs institutional official and other requirements normally part of a final proposal. Because of this variability, all funding announcements for preliminary proposals, letters and statements must be submitted to the assigned Sponsored Programs proposal and contract administrator for review. The administrator will review and determine whether the letter, statement or preliminary proposal may be expedited or requires review and approval through FAU’s grantsERA system.
Pre-proposals, white papers, LOIs that do not include budgetary information, cost-share commitments, subrecipients or consultants, do not need to be entered into grantsERA. Rather, e-mail the document to the college dean and appropriate Sponsored Programs administrator for review and tracking. Pre-proposals, white papers, LOIs that include budget information and/or cost-share commitments are treated the same as a full proposal. The proposal information should be entered into grantsERA and routed for review by the chair, dean, and Sponsored Programs.
Pre-proposals, white papers, LOIs that include a subrecipient or consultant but no budgetary information will need at a minimum an e-mail from the subrecipient and/or consultant outlining their commitment to the project before submitting to Sponsored Programs for review.