Florida Atlantic University (FAU) faculty, staff, and students travel frequently as part of FAU related research, education, service, and employment. When an FAU employee travels internationally on behalf of the University, there are five (5) main factors to consider. These factors include the destination, the purpose, the planned interactions, the items, software, technology, or information taken, and the length of the travel. Each one of these factors must be considered when requesting international travel as they may present export control concerns for the traveler and for FAU.
Prior to departure, each FAU employee must be aware of the potential restrictions that relate to their travel plans. Anything an individual takes out of the U.S. is considered an export. This includes physical items, such as laptops and cell phones, but it also includes the data that is contained on the electronic devices. For example, if the traveler’s electronic device contains any International Traffic in Arms Regulations (ITAR) items, software, technology, or information, the traveler must have an export control license simply to take that electronic device out of the U.S. In addition, if that traveler intends to provide access to the electronic device to foreign persons, or present the ITAR controlled information at a conference while abroad, the traveler will require an export control license to do so in order to avoid violating federal law.
When applicable, each individual that is traveling on behalf of FAU must submit an “International Travel Review Request Form” as far in advance of the date of departure as possible to assist in the following:
If an FAU employee’s international travel requires an export control license, there may be an exception to the regulation requiring the license. An export control license exception is an authorization that allows an individual to export or re-export, under specific conditions, items that would otherwise require an export control license. In particular, there are two export control license exceptions that occur often when an FAU employee travels abroad.
Individuals traveling abroad with FAU property or information may qualify for the “Temporary Export” (TMP) exception. The qualifications for the TMP exception include, but are not limited to:
NOTE:The Temporary Export (TMP) exception does not apply to any of the following:
Individuals traveling abroad with personal property or information may qualify for the “Baggage” (BAG) exception. The qualifications for the BAG exception include, but are not limited to:
If the FAU traveler qualifies for either the “Temporary Export” (TMP) license exception or the “Baggage” (BAG) license exception, they must complete and submit the Single-Use Export Control License Exemption Certification prior to their scheduled date of departure. The Export Control License Exemption Certifications can be found on the Export Control Forms page.
If the traveler’s equipment does not qualify for the “Temporary Export” (TMP) exemption or the “Baggage” (BAG) exemption, FAU will not authorize the travel and equipment without certifying that the traveler has either an export license or the traveler is not required to obtain an export license due to an exclusion or exception. The following list of equipment requires an export license or other government approval for export:
Under FAU’s travel policy and procedures, all travelers must have a Spend Authorization (SA) established in the Travel and Expense Module and routed through the dean or director level, Division of Research (if applicable), with final approval from the Provost Office. Prior to departure, each traveler is required to review, sign and return the Travel Release of Liability form to the Provost Office.
Expense/Travel Policy and Procedures
Alerts and Warnings
Export Administration Regulation Downloadable Files
Release of Liability, Waiver of Claims, Express Assumption of Risks, and Hold Harmless Agreement
Prior to traveling abroad, FAU must verify that the individual traveling is not interacting with foreign persons, entities, or countries whose U.S. export privileges have been restricted or barred. For more information on FAU’s Restricted Party Screening process, please visit the “Restricted Party Screening (RPS)” page.