Academic Affairs COVID-19 Updates

For general COVID-19 updates, please visit the University's designated information page here: Florida Atlantic University Updates.

 

Procedures for notifications of positive COVID-19 tests

If a faculty or staff member tests positive for Coronavirus (COVID-19) in your area (student, staff, or faculty), notify the Department of Human Resources at 561-297-3072 then report it by email to Wendy Ash Graves (washgraves@fau.edu), Larry Faerman (lfaerman@fau.edu) and Michele Hawkins (mhawkins@fau.edu) immediately.

If a student tests positive, notify Student Health Services at 561-297-3512 (24/7 call-line) and send an email to Wendy Ash Graves (washgraves@fau.edu), Larry Faerman (lfaerman@fau.edu) and Michele Hawkins (mhawkins@fau.edu). Any time-delays in communication will mean notification to individuals potentially exposed will be delayed and a further opportunity for the virus to spread. You are encouraged to make these communications your top priority.

Alternative Work Arrangement Request

Staff and faculty who fall into a risk category (older adults and people of any age who have serious underlying medical conditions) and would like to request an alternative work arrangement may do so by completing the Alternative Work Arrangement Request Form. Please contact emprels@fau.edu or call 561-297-3072, if you have questions about the form. 

COVID-19 Alternative Work Arrangement Forms FAQ

Academic Affairs Updates

  • Alternative Work Arrangement Request
    • Staff and faculty who fall into a risk category (older adults and people of any age who have serious underlying medical conditions) and would like to request an alternative work arrangement may do so by completing the Alternative Work Arrangement Request Form. Please contact emprels@fau.edu or call 561-297-3072, if you have questions about the form. 
  • Alternative Work Arrangement Agreement Form
    • The AWA agreement should be completed by employees who are assigned remote instruction in any capacity. The form should be completed via the Workday Create Request task. You can find the Job Aid for the AWA Agreement form under the FAU Job Aids worklet on your home screen when you login.
  • Supervisors must determine which of their staff members need assistance and how to make reasonable accommodations for those needs. Persons who are older (65+) and more susceptible to the virus, for example, should be accommodated where needed. This is consistent with state and federal guidelines.
  • The University may call on individuals to return to campus. If it is not possible to return to campus, annual leave should be used.
  • Individuals may use annual leave as long as a workable structure can be built.
  • Self-quarantined individuals should be given a remote assignment. If this is not possible, sick leave should be used.
  • Boca Raton Campus
    • Effective March 18, all FAU buildings on the Boca Raton Campus will be locked by the Police Department at 7pm. If access is required after that time, dispatch can be called at 561-297-3500. An officer or CSO will be dispatched to provide access.
  • Jupiter Campus
    • The following buildings will be open Monday-Friday from 7:30am-5pm and closed on weekends.
      • Wilkes Honors College (MC-01)
      • Administration (MC-02)
      • Student Resources (MC-03)
      • Education (MC-12)
    • Remaining buildings will be locked and/or available via swipe card access. For access to buildings after hours, the Jupiter Police may be reached at 561-339-0015.
  • Davie Campus
    • The following buildings will be open Monday-Friday from 7:30am-5pm and closed Saturday and Sunday. Faculty must use their owl card to access the buildings.
      • Liberal Arts (LA)
      • Education & Science (ES)
      • Davie West (DW) 
  • Fort Lauderdale
    • Faculty must use their owl card to access the buildings.
  • Harbor Branch
    • Faculty must use their owl card to access the buildings.
  • The Board of Governors has mandated that commencement ceremonies will not be held in May. Universities are encouraged to develop an alternate schedule or method of delivery. 
  • The graduating class of Spring 2020 will be celebrated with a special website that will include a listing of all graduates by college, feature student and faculty videos, include a social media feed, and more.
  • Including adjuncts, all faculty should confirm with their chair, director, or dean on how they plan to accommodate remote instruction for their courses by 5 p.m. on March 17, 2020. An email from the faculty member to his/her supervisor will suffice.
  • Delays for Promotion and Tenure
    • The COVID-19 pandemic is an allowable request for a one-year delay in tenure and promotion to associate professor and therefore supported by the Provost’s Office. Faculty will have the option to request extensions at their discretion. Please see the provost’s full memorandum for additional details.
  • Faculty Remote Resources
  • Both the Instructional Technologies Team and Center for Online and Continuing Education have a combination of specific sessions and open lab hours to support faculty needing assistance preparing their materials for online delivery.
  • Instructional Technologies is offering a series of Remote Teaching workshops and open labs. These can be attended face to face or remotely through Webex. The schedule can be found here.
  • The FAU Bookstore in cooperation with several publishers have worked to make digital books and course materials available to all students during this time when they are away from campus and may not have access to their physical textbooks and course materials. For more information click here to download the Free Digital Textbook Resources list of Publishers and Links.

  • Policy on Office Hours

    • Due to the need for social distancing, faculty are encouraged to schedule remote office hours.

  • Uploading Syllabi to Canvas
    • Faculty are expected to have a syllabus for their course available to students through Canvas. Here are some links to support this expectation:
  • Supervisors will manage decisions concerning which staff responsibilities make sense for transitioning remotely.
    • Individuals who work remotely must be contactable. Anyone working remotely must be available to be recalled at a moment’s notice. If unable to return to work, then sick or annual leave should be used.
    • For those individuals working remotely, please note that all calls, as well as essential emails, must be responded to. For assistance with call-forwarding, see OIT’s instructions regarding forwarding office phones to personal phones. Please note: staff and faculty members' personal numbers will not be visible during call forwarding.
    • Supervisors should obtain a plan for those individuals working remotely in writing on a rolling two-week period so they can be revisited. Plans should be made for a two-week period, however, please bear in mind that this may be longer.
    • Consider possibilities for professional development or some equivalent if persons are unable to complete their usual job responsibilities from home. Time working remotely should be productive.
    • During this period, staff members are able to balance time between working remotely and working in the office. Staff members are also able to come to the office earlier or stay later. Regardless, social distancing must be maintained at all times.
  • With no sick or annual leave, it is encouraged that we support hourly workers with remote assignments as far as possible.
  • Testing Center
    • FAU’s Testing Centers are open for limited testing. Social distancing and other protocols are in place to protect patrons and staff. Contact fautesting@fau.edu for additional information.

  • Library Services 
    • All library facilities are closed until further notice.
    • Items currently checked out have been extended until the library reopens. There will be no holds on accounts during this time.
    • Library staff and subject specialists are available for virtual office hours.
    • For a full list of remote services and resources to support FAU faculty, please click here.
    • Lib2Go, a guide to access remote resources and services is available to the FAU community.
    • Faculty members can request physical material from the Wimberly Library stacks for curbside pickup on Mondays, Wednesdays and Fridays from 1-3pm. Please follow this link for instructions.
    • Stay tuned for important updates from the FAU Libraries on social media (@FAULibraries) or the web
  • Boca Raton Campus
    • Mailing service will continue as currently operating. 

  • Jupiter Campus
    • Each department will have a designated person available for regular mail delivery or pickup. Research deliveries will have a representative from each building available to meet driver at loading dock between MC-17 and MC-19.
  • Research Labs and Student Employees
    • Undergraduate
      • Allowing students to work during this time is permitted, however social distance (6 feet) must be maintained. Note that some facilities are expanding hours so different shifts for staff are possible. This may be an idea for consideration, however, you will also need to consider the security concerns that would accompany this, such as building access.
    • Graduate
      • GTAs/GRAs/GAs  are contracted as employees and therefore, the decision to allow them to continue to work on campus should be made by the supervisor. Working on campus is appropriate as long as social distancing is maintained. Supervisors should be creative in determining ways for student-staff to continue working during this period.
  • Including adjuncts, all faculty should confirm with their chair, director, or dean on how they plan to accommodate remote instruction for their courses by 5 p.m. on March 17, 2020. An email from the faculty member to his/her supervisor will suffice.


 Last Modified 7/8/20