Academic Affairs COVID-19 Updates

For general COVID-19 updates, please visit the University's designated information page here: Florida Atlantic University Updates.

 

Procedures for notifications of positive COVID-19 tests

If a faculty or staff member tests positive for Coronavirus (COVID-19) in your area (student, staff, or faculty), notify the Department of Human Resources at 561-297-3072 then report it by email to Wendy Ash Graves (washgraves@fau.edu), Larry Faerman (lfaerman@fau.edu) and Michele Hawkins (mhawkins@fau.edu) immediately.

If a student tests positive, notify Student Health Services at 561-297-3512 (24/7 call-line) and send an email to Wendy Ash Graves (washgraves@fau.edu), Larry Faerman (lfaerman@fau.edu) and Michele Hawkins (mhawkins@fau.edu). Any time-delays in communication will mean notification to individuals potentially exposed will be delayed and a further opportunity for the virus to spread. You are encouraged to make these communications your top priority.

 

Academic Affairs Updates

  • Supervisors must determine which of their staff members need assistance and how to make reasonable accommodations for those needs. Persons who are older (60+) and more susceptible to the virus, for example, should be accommodated where needed.
  • The University may call on individuals to return to campus. If it is not possible to return to campus, annual leave should be used.
  • Individuals may use annual leave as long as a workable structure can be built.
  • Self-quarantined individuals should be given a remote assignment. If this is not possible, sick leave should be used.
  • Boca Raton Campus
    • Effective March 18, all FAU buildings on the Boca Raton Campus will be locked by the Police Department at 7pm. If access is required after that time, dispatch can be called at 561-297-3500. An officer or CSO will be dispatched to provide access.
  • Jupiter Campus
    • The following buildings will be open Monday-Friday from 7:30am-5pm and closed on weekends.
      • Wilkes Honors College (MC-01)
      • Administration (MC-02)
      • Student Resources (MC-03)
      • Education (MC-12)
    • Remaining buildings will be locked and/or available via swipe card access. For access to buildings after hours, the Jupiter Police may be reached at 561-339-0015.
  • Davie Campus
    • The following buildings will be open Monday-Friday from 7:30am-5pm and closed Saturday and Sunday. Faculty must use their owl card to access the buildings.
      • Liberal Arts (LA)
      • Education & Science (ES)
      • Davie West (DW) 
  • Fort Lauderdale
    • Faculty must use their owl card to access the buildings.
  • Harbor Branch
    • Faculty must use their owl card to access the buildings.
  • The Board of Governors has mandated that commencement ceremonies will not be held in May. Universities are encouraged to develop an alternate schedule or method of delivery. Details will be provided as they become available.
  • Including adjuncts, all faculty should confirm with their chair, director, or dean on how they plan to accommodate remote instruction for their courses by 5 p.m. on March 17, 2020. An email from the faculty member to his/her supervisor will suffice.
  • Delays for Promotion and Tenure
    • The COVID-19 pandemic is an allowable request for a one-year delay in tenure and promotion to associate professor and therefore supported by the Provost’s Office. Faculty will have the option to request extensions at their discretion. Please see the provost’s full memorandum for additional details.
  • Faculty Remote Resources
  • Both the Instructional Technologies Team and Center for Online and Continuing Education have a combination of specific sessions and open lab hours to support faculty needing assistance preparing their materials for online delivery.
  • The FAU Bookstore in cooperation with several publishers have worked to make digital books and course materials available to all students during this time when they are away from campus and may not have access to their physical textbooks and course materials. For more information click here to download the Free Digital Textbook Resources list of Publishers and Links.
  • Uploading Syllabi to Canvas
    • Faculty are expected to have a syllabus for their course available to students through Canvas. Here are some links to support this expectation:
  • For Students
    • Students who require access to broadband internet can do so by using Eduroam
  • Supervisors will manage decisions concerning which staff responsibilities make sense for transitioning remotely.
    • Individuals who work remotely must be contactable. Anyone working remotely must be available to be recalled at a moment’s notice. If unable to return to work, then sick or annual leave should be used.
    • For those individuals working remotely, please note that all calls, as well as essential emails, must be responded to. For assistance with call-forwarding, see OIT’s instructions regarding forwarding office phones to personal phones. Please note: staff and faculty members' personal numbers will not be visible during call forwarding.
    • Supervisors should obtain a plan for those individuals working remotely in writing on a rolling two-week period so they can be revisited. Plans should be made for a two-week period, however, please bear in mind that this may be longer.
    • Consider possibilities for professional development or some equivalent if persons are unable to complete their usual job responsibilities from home. Time working remotely should be productive.
    • During this period, staff members are able to balance time between working remotely and working in the office. Staff members are also able to come to the office earlier or stay later. Regardless, social distancing must be maintained at all times.
  • With no sick or annual leave, it is encouraged that we support hourly workers with remote assignments as far as possible.
  • Testing Center
  • Library Services - Boca Campus
    • Wimberly Library will close by 5pm on March 18. Until that time, staff will assist with checking out laptops and broadband modems to financial aid-eligible students.
    • The library will be closed except for faculty who need assistance with recording audio for courses. This will be done via appointment by sending an email to libticket@fau.edu.
    • Library staff will assist faculty with learning how to use the technology.
    • The need for staffing at the library later than 5 p.m. on March 18 is still to be determined.
  • Boca Raton Campus
    • Mailing service will continue as currently operating. 

  • Jupiter Campus
    • Each department will have a designated person available for regular mail delivery or pickup. Research deliveries will have a representative from each building available to meet driver at loading dock between MC-17 and MC-19.
  • Research Labs and Student Employees
    • Undergraduate
      • Allowing students to work during this time is permitted, however social distance (6 feet) must be maintained. Note that some facilities are expanding hours so different shifts for staff are possible. This may be an idea for consideration, however, you will also need to consider the security concerns that would accompany this, such as building access.
    • Graduate
      • GTAs/GRAs/GAs  are contracted as employees and therefore, the decision to allow them to continue to work on campus should be made by the supervisor. Working on campus is appropriate as long as social distancing is maintained. Supervisors should be creative in determining ways for student-staff to continue working during this period.
  • Including adjuncts, all faculty should confirm with their chair, director, or dean on how they plan to accommodate remote instruction for their courses by 5 p.m. on March 17, 2020. An email from the faculty member to his/her supervisor will suffice.


 Last Modified 3/25/20