Academic Affairs COVID-19 Updates

For general COVID-19 updates, please visit the University's designated information page here: Florida Atlantic University Updates.

 

Procedures for notifications of positive COVID-19 tests

If a faculty or staff member tests positive for Coronavirus (COVID-19) in your area (student, staff, or faculty), notify the Department of Human Resources at 561-297-3072 then report it by email to Wendy Ash Graves (washgraves@fau.edu), Larry Faerman (lfaerman@fau.edu) and Michele Hawkins (mhawkins@fau.edu) immediately.

If a student tests positive, notify Student Health Services at 561-297-3512 (24/7 call-line) and send an email to Wendy Ash Graves (washgraves@fau.edu), Larry Faerman (lfaerman@fau.edu) and Michele Hawkins (mhawkins@fau.edu). Any time-delays in communication will mean notification to individuals potentially exposed will be delayed and a further opportunity for the virus to spread. You are encouraged to make these communications your top priority.

Academic Affairs Updates

The University will return to normal onsite operations effective Monday, July 12, 2021 for staff and Monday, Aug. 16, for faculty.

  • Boca Raton Campus
    • Effective March 18, 2020, all FAU buildings on the Boca Raton Campus will be locked by the Police Department at 7pm. If access is required after that time, dispatch can be called at 561-297-3500. An officer or CSO will be dispatched to provide access. Classroom buildings will return to regular operating hours on August 22, 2020.
  • Jupiter Campus
    • The following buildings will be open, effective August 24, 2020.
      • Wilkes Honors College (MC-01)
        Tuesday and Wednesday, 12:45PM to 4:15PM

      • Administration (MC-02)
        Monday to Thursday, 7:30AM to 9:00PM

      • Student Resources (MC-03)
        Monday to Friday, 7:45AM to 8:00PM

      • Education (MC-12)
        Monday to Friday 8:00 to 5:00PM

      • Maltz Center for Education (MC-14)
        Monday to Thursday, 8:30AM to 8:00PM
  • Davie Campus
    • The following buildings will be open, effective August 24, 2020.

      • Liberal Arts (LA)
        Monday to Thursday 9:00AM to 8:00PM
        Friday and Saturday 9:00AM to 4:30PM

      • Education & Science (ES)
        Monday to Friday 9:00AM to 9:00PM

      • Student Union (SD)
        Monday to Thursday 8:00AM to 8:00PM
        Friday 8:00AM to 5:00PM 
  • Fort Lauderdale
    • Faculty must use their owl card to access the buildings.
  • Harbor Branch
    • Faculty must use their owl card to access the buildings.

 

  • Spring 2021 Graduates

    FAU will hosted two outdoor ceremonies on Thursday, April 29 for Spring 2021 graduates. Both ceremonies were held in FAU Stadium and were available via webcast on FAU.edu

    Please note: Due to social distancing and other COVID-19-related public health protocols, only students who are scheduled to graduate this spring will be invited to attend these ceremonies.

  • 2020 Graduates

    All efforts are being made to schedule commencement ceremonies for 2020 graduates. Updates should be available during the Fall 2021 semester. 
  • Including adjuncts, all faculty should confirm with their chair, director, or dean on how they plan to accommodate remote instruction for their courses by 5 p.m. on March 17, 2020. An email from the faculty member to his/her supervisor will suffice.
  • Request for Delay in Third Year Review, Promotion and Tenure, and Sustained Performance Evaluations
    • The COVID-19 pandemic is an allowable request for a one-year delay in tenure and promotion to associate professor and therefore supported by the Provost’s Office. Faculty will have the option to request extensions at their discretion. Please see the provost’s full memorandum for additional details.

  • Considerations for 2020 Evaluations
  • Faculty Remote Resources
  • Both the Instructional Technologies Team and Center for Online and Continuing Education have a combination of specific sessions and open lab hours to support faculty needing assistance preparing their materials for online delivery.
  • Instructional Technologies is offering a series of Remote Teaching workshops and open labs. These can be attended face to face or remotely through Webex. The schedule can be found here.
  • The FAU Bookstore in cooperation with several publishers have worked to make digital books and course materials available to all students during this time when they are away from campus and may not have access to their physical textbooks and course materials. For more information click here to download the Free Digital Textbook Resources list of Publishers and Links.

  • Policy on Office Hours

    • Due to the need for social distancing, faculty are encouraged to schedule remote office hours.

  • Uploading Syllabi to Canvas
    • Faculty are expected to have a syllabus for their course available to students through Canvas. Here are some links to support this expectation:
  • Supervisors will manage decisions concerning which staff responsibilities make sense for transitioning remotely.
    • Individuals who work remotely must be contactable. Anyone working remotely must be available to be recalled at a moment’s notice. If unable to return to work, then sick or annual leave should be used.
    • For those individuals working remotely, please note that all calls, as well as essential emails, must be responded to. For assistance with call-forwarding, see OIT’s instructions regarding forwarding office phones to personal phones. Please note: staff and faculty members' personal numbers will not be visible during call forwarding.
    • Supervisors should obtain a plan for those individuals working remotely in writing on a rolling two-week period so they can be revisited. Plans should be made for a two-week period, however, please bear in mind that this may be longer.
    • Consider possibilities for professional development or some equivalent if persons are unable to complete their usual job responsibilities from home. Time working remotely should be productive.
    • During this period, staff members are able to balance time between working remotely and working in the office. Staff members are also able to come to the office earlier or stay later. Regardless, social distancing must be maintained at all times.
  • With no sick or annual leave, it is encouraged that we support hourly workers with remote assignments as far as possible.
  • Testing Center
    • FAU’s Testing Centers are open for limited testing. Social distancing and other protocols are in place to protect patrons and staff. Contact fautesting@fau.edu for additional information.

  • Library Services 
    • The libraries will reopen on August 20, 2020. To ensure proper cleaning and disinfecting of spaces, limited areas of our facilities will be available during the reopening process.  These areas are subject to change and will be noted with barriers and signage.
    • The Wimberly Library will be open Monday through Friday, 8:30 am - 5 pm. The Jupiter Campus Library will be open Monday through Friday, 10 am - 4 pm.  For an up-to-date list of operating hours please the libraries'  website .

  • Study Spaces on Campus
    • When the libraries have reached capacity, here are other options!

      The well-being of our visitors and staff is our top priority, and we have adjusted our visitor experience to meet new health and safety guidelines.

      Visitor capacity will be limited to allow social distancing, and entrance will be first come, first served. In the event of a queue, social distancing visual aids will be provided. However, the FAU campus offers various study spaces and we have listed some below for you to consider visiting when the libraries have reached capacity.

      Boca Raton Campus

      • Open Computer Labs
      • Student Union
      • The Cube student study suite in Engineering East
      • 24-hour study lounge in Hillel Jewish Life Center
      • Computer labs and lounges in residence halls
      • Live Oak at the Student Union (The university will monitor utilization and open more study spaces when we approach capacity)

      FAU Broward Computer Labs Fall Hours of Operation

      • Davie Campus (LA-303)
        • Monday - Thursday: 9 am - 8 pm
        • Friday & Saturday: 9 am - 4:30 pm
        • Sunday: Closed
      • Fort Lauderdale Campus (HEC-611)
        • By appointment with 24-hour notice.  Contact Joe Sher at jsher@fau.edu.  Architecture and Multimedia students can remotely connect to lab machines to render jobs.

      Davie Student Union Fall Hours of Operations (effective 8/22/2020)

      • Monday - Thursday: 8 am - 8 pm
      • Friday: 8 am - 3 pm
      • Saturday: August 22 & 29 8 am - 3 pm
        • Sept 5 and later: Closed
      • Sunday: Closed


  • Boca Raton Campus
    • Mailing service will continue as currently operating. 

  • Jupiter Campus
    • Each department will have a designated person available for regular mail delivery or pickup. Research deliveries will have a representative from each building available to meet driver at loading dock between MC-17 and MC-19.
  • Research Labs and Student Employees
    • Undergraduate
      • Allowing students to work during this time is permitted, however social distance (6 feet) must be maintained. Note that some facilities are expanding hours so different shifts for staff are possible. This may be an idea for consideration, however, you will also need to consider the security concerns that would accompany this, such as building access.
    • Graduate
      • GTAs/GRAs/GAs  are contracted as employees and therefore, the decision to allow them to continue to work on campus should be made by the supervisor. Working on campus is appropriate as long as social distancing is maintained. Supervisors should be creative in determining ways for student-staff to continue working during this period.
  • Including adjuncts, all faculty should confirm with their chair, director, or dean on how they plan to accommodate remote instruction for their courses by 5 p.m. on March 17, 2020. An email from the faculty member to his/her supervisor will suffice.


 Last Modified 5/4/21