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Technology Fee Project Proposals

Proposal Approval Progress
Date Action Submitted By Comments
0000-00-00 00:00:00 Marked proposal as awarded Awarded Spring 2013
2013-02-22 18:07:08 Approved by Approver 1 I approve this technology fee proposal. Megan Davis, Associate Executive Director of Research at Harbor Branch
2013-02-22 21:44:44 Approved by Approver 2

This proposal is a revised version of one submitted earlier.  The proponents were able to find a less expensive quotation for one of the major components, lowering the price of the overall project.

2013-08-21 16:03:36 Marked proposal as awarded

Awarded Spring 2013

This proposal has been approved by all approvers for submission to the Technology Fee Oversight Committee and will now be forwarded to the committee.

1. Date Submitted: 02/20/13 16:20
2. Project Name: HBOI Johnson Education Center Auditorium Update
3. Project Contact Information:
Pamela Alderman
HBOI LIbrary
Telephone Number:
4. Project Narrative: (Must be tied into what educational benefits will be received by the students, faculty; what goals are going to be achieved etc.)

Harbor Branch Oceanographic Institute is an established and internationally recognized research institute known for its innovation in marine science conservation, ocean science exploration, drug discovery and development, aquaculture, and engineering.  HBOI has a history of enlightening and engaging students and the Treasure Coast community with educational programs, science lectures, community events, and the interactive Ocean Discovery Center.  In 2006, Harbor Branch became a part of Florida Atlantic University (FAU), expanding the research and academic capabilities for FAU students and faculty.

Critical to many of the current programs is the Auditorium located in the Johnson Education Center. Although the closing of the Treasure Coast Campus brought additional opportunities to expand the technology and connectivity of HBOI’s infrastructure, the closing also increased the number of academic programs and students at HBOI and brought additional faculty who need greater access and connectivity to their students on other FAU campuses or those enrolled in FAU eLearning classes. For researchers and faculty, collaboration is critical for acquiring grants in a competitive environment where partnerships are often required by granting organizations.  And for local and global networking, research collaboration, or for distance learning to new communities of students, web streaming and Echo 360 technologies offer real-time lectures, student-faculty and student-student interactions, automatic, cost-effective recorded resources, and face to face research exchanges and scientific participation that are not available in the Johnson Education Center’s Auditorium, the historical hub of many educational and academic programs.

HBOI needs to update its connectivity to enable collaboration and to share current research and academic programs that support Florida Atlantic University’s Strategic Plan and Quality Enhancement Program (QEP). The current technology in the Johnson Education Center’s Auditorium is constrained by older technology, smaller projection screens, an oversized podium, no live broadcasting capabilities, and many manual functions that require constant monitoring and personal assistance. The current configuration blocks a section of the audience from viewing the speaker and /or the screens. And importantly, there is no other location on the Harbor Branch site that offers an interactive, web-streamed, conference center with a large seating capacity and classroom capabilities with video conferencing and recording.  The current needs are not being met, nor can HBOI claim “state-of the art” information technology that matches its research and academic potential.

The HBOI Johnson Education Center Auditorium Update Technology Fee Project Proposal is an innovative use of current facilities that promotes the integration of instructional and research programming for all FAU campuses, brings state-of-the-art technology to the University, and  increases the functionality and potential for live, interaction with several audiences, including the local and  global network of scientists, students, and the many communities that Harbor Branch and Florida Atlantic University serve.

The 350 seat Johnson Auditorium is the current location for numerous educational activities. Below is a selected list with opportunities for improvement and expansion noted in the description.


  1. “Semester by the Sea” is a Spring semester program for undergraduate students offered by Harbor Branch Oceanographic Institute and the Department of Biological Sciences, Florida Atlantic University. Since 2002, this annual program has provided undergraduate students with an opportunity to broaden their educational experience with a semester-long immersion in marine science, with emphasis on marine biology. All courses are taught on the Harbor Branch site in Fort Pierce, Florida, and are accredited by FAU’s Department of Biological Sciences.  Student presentations are delivered in the Johnson Auditorium to an audience of faculty and staff and invited guests who view the students’ research, ask questions, and provide valuable feedback to the student scientist. This program is being reviewed for possible expansion with increased offerings in marine science or additional offerings to other disciplines, for example, ocean engineering. It could be developed to be a major support for undergraduate research and inquiry as described in the FAU’s QEP Plan. One of the key barriers to development is that of insufficient open access and communication infrastructure. The auditorium’s current technology is not capable of broadcasting live, automatically recording all sessions, or permitting presenter-audience interaction beyond those seated in the auditorium. FAU students or faculty from other campuses must travel several hours to learn about research projects or view student presentations. This limitation hinders collaboration between students and faculty on other campuses and prohibits open access to research.

  2. The Ocean Science Lecture series is a weekly forum with two lectures on Wednesdays where approximately 700 persons gather to learn about science from FAU faculty and scientific guest speakers. The audience consists of FAU students and faculty, FAU researchers, students and faculty from other academic institutions, students from FAU affiliated high schools and representatives from community businesses and political organizations, and the general public.     With the proposed technology update, the Ocean Science series could be offered as a FAU course, “Introduction to Marine Science” or selected for Lifelong Learning classes online, or used to expand our global effort to educate the world on key environmental issues or ocean science research, thus attracting additional students, faculty and researchers to FAU.

  3. Indian River Lagoon Symposium is an annual gathering of leading universities, government agencies, and conservation and wildlife organizations share their latest research, statistical reports, and scientific information. The symposium has been promoted as an opportunity for early career scientists, post-doctoral students, and FAU graduate students to present their current research, share their field experiences, and network with the scientific community. The Auditorium hosts this two day research event where the evening poster sessions and second day lectures are open to the public. It is one example of how Harbor Branch takes the lead in sustainability and research while expanding research opportunities for undergraduate, graduate and post-doctoral students at FAU. In addition, to sharing research and insights, the symposium is also a forum where the public is invited to learn about the Lagoon and become an active participant in promoting the health of the Lagoon and its inhabitants.  With updated technology this educational event could be broadcast to other FAU campuses, to our partners in the field, and to local and global communities. All events and presentations occurring in the Auditorium could be recorded for future reference and downloaded to the HBOI web site.

  4. FAU’s HBOI has several degree and student research programs:
    1.  Graduate programs in Integrative Biology (Ph.D.), Biology (M.S.), Environmental Science (M.S.)
    2. Postdoctoral Investigator Programs in Marine Science, Engineering, and Technology  
    3. Research Seminar in Marine Science, a research based course for graduate students with weekly lectures and graduate student presentations video-conferenced to other FAU campuses 
    4. Summer Internships, a 10 week program for qualified undergraduate or graduate students in aquaculture, biomedical marine research, marine biology, marine mammal research, marine natural products chemistry, marine microbiology, ocean engineering, ocean technology, and oceanography
    5. HBOI graduate and undergraduate College of Nursing programs: Adult Nurse practitioner, General Nurse Practitioner, Simulation Program, RN-BSN program


Most HBOI programs are “hands on”, research based courses that could be expanded with portions offered with an eLearning, hybrid or distance venue. Currently, the course, Research Seminar in Marine Science,  and a few HBOI  Nursing courses are  video-conferenced to other campuses, but the lectures are not recorded or currently available as video streaming. 


  1. Missed Opportunities, Conferences and special events. Often, HBOI faculty and staff have utilized external locations rather than be limited to a “one campus” local event. Inter-campus colleges  like Nursing and Engineering resort to auditoriums on Boca’s campus as connectivity is not available in the one and only large venue at HBOI, the  Johnson Education Center Auditorium.  FAU may stretch 150 miles, but our HBOI and online students and faculty drive long distances to present or participate in Boca activities, and inversely, Boca student and faculty are not aware of collaborative research and academic opportunities at HBOI. Improved connectivity and technology infrastructure will accelerate opportunities to showcase all students and faculty and distinguished research wherever they are located  and provide a seamless and universal integration.
5. How is this project aligned with the Strategic Plan? Please site specific goals and strategies.

In the FAU Strategic Plan 2012-2017 Florida Atlantic University outlines its research mandate (p.4), and the university’s goal to be “classified as a very high research institution” (pp. 3,5) with accessibility and excellence. The Plan further describes how FAU should utilize the “repurposing of existing buildings to maximize instructional space (p.5)”, increase FAU’s eLearning student offerings (p.5) and increase student enrollment and global visibility in the areas of three signature themes: Marine Science and Coastal Areas, Biotechnology, and Contemporary Societal Challenges.

The HBOI Auditorium Update Technology Fee Proposal promotes the dissemination of knowledge and research in Marine Science and Coastal Issues and Biotechnology, enhances student access, expands instructional resources through intercampus connectivity, and adds to the technology infrastructure with a creative, innovative use of current facilities.

Goal IV.  Leverage momentum toward achieving FAU’s strategic goals by being good stewards of its human, technological, physical, and financial resources (p.19)

D. Objective: Build and sustain a state-of-the art Information Technology Infrastructure (p.21)


D.1 Allocate adequate resources to build and strengthen the University’s technology infrastructure to ensure quality and responsiveness to address a digital age student population (p.21)

The HBOI Auditorium Update Proposal is responsive to a technically savvy student with simplicity and ease of use. The new technology enhances the student’s experience as a presenter on the HBOI podium with access to reliable, state-of-the-art equipment and provides the student speaker with an interactive, multi-dimensional experience with the potential for a global audience through web streaming. In addition, it offers the student a learning opportunity and feedback in real-time with interaction and collaboration from multi-sources.

D.4 Increase the number of “next generation” classrooms, video-conferencing and open instructional labs and increase the use of commercially available software products to facilitate productivity (p.21)

The HBOI Auditorium Update Proposal expands the number of HBOI video conferenced classrooms and provides a unique venue with a large seating capacity, video-conferencing, web streaming and Echo 360 capabilities that automatically documents and archives the classroom experience. This configuration permits staffing and viewing flexibility while increasing accessibility.  The web streaming provides global access in real-time, while the Echo 360 permits 24/7 access to the recorded lectures or research experience.

E. Objective Plan Physical Structures and campus development initiatives that support improved learning and work environments (p.21)


E. 1 Align the University Master Plan with changing teaching, enrollment and research needs (p.21)

FAU’s Harbor Branch has always been a research facility with an international, collaborative network and audience. However, the technologies have changed drastically in the past 10 years. Email is no longer the standard of communication. Students, faculty and researchers want real time access via video and web streaming.  The HBOI Auditorium Update Proposal expands the current set of educational, teaching, and research activities to make the HBOI research community a global community with global access. The proposal also expands the eLearning initiative for HBOI and the University, and adds the possibility of attracting new students, faculty, and researchers to our ranks. The Update addresses the University’s goal of engaging, improving, and retaining quality faculty, students and scientists while enhancing and accelerating the learning experience for HBOI, the university, and the local and global communities.

E. 6 Provide functional and attractive state-of-the art facilities to support the academic and research mission of the University (p.22)

Currently, there are areas of the Johnson Education Center Auditorium where portions of the audience cannot see the screen and/or the presenter. The current projection screens are small, and the podium is oversized. The proposed project provides a larger screen, a smaller podium, and two side monitors that enable the entire auditorium audience to view the projected materials and the presenter. Enhanced microphone capabilities allow more interactive participation for in person viewers. Internet streaming magnifies the potential for interaction and viewing, and Echo 360 technology permits recording and web casting of all programs originating in the updated Auditorium.  The present configuration is outdated and awkward with minimal functionality. There have been numerous technical issues that could have been prevented with newer hardware and appropriate software. The HBOI audience is both local and international, the research is cutting edge, and the potential for expanding our audience, our research and our academic programs is evident.  However, the   auditorium’s technology must be upgraded within the next year to address its current demands and potential.  The Tech Fee Proposal addresses these needs and supports the academic and research mission of the University.



6. Please complete the project cost spreadsheet below. Also, please describe briefly the elements that will be included as noted below:
  a) Any hardware requirements (which should comply with standards established by the IRM Standards)

Audio Visual Innovations, Inc. - A wholly owned subsidiary of AVI-SPL, Inc.
718 South Military Trail
Deerfield Beach, FL 33442
(954) 938-9382 Fax (954) 776-4772


Includes: cable, connectors, hardware, switches, relays, terminal blocks, panels, etc., to insure a complete and operational system.
Includes: Engineering, project management, CAD, on-site installation and wiring, coordination and supervision, testing, checkout, owner training, etc. performed on the Owner's premises. Also includes all fabrication, modification, assembly, rack wiring, programming, warranties, etc., some performed at AVI-SPL
Includes: Non equipment or labor costs such as travel expenses, per diem, lift and vehicle rentals.
Includes all G & A expenses: clerical, bonds, vehicle mileage, shipping & insurance.
90 Day Full System Warranty - Includes on site diagnostics and labor, bench repair labor, and all parts necessary to complete a repair.

SUBTOTAL    $96,390.45
TAXES    As Applicable
TOTAL    $96,390.45
Plus Applicable Sales Tax
  b) Any software requirements (which should comply with standards established by the IRM Standards)

As promised, I have put together a quote covering the products and services that we discussed during our recent conversation.  Please fax completed Purchase Order sales operations at 703-738-7724 or via email to



Product Name

Product Description

Product Code


Unit Price

Total Price

EchoSystem SafeCapture HD

SafeCapture HD Appliance/Hardware (Part#: ES-HW-PRO001-648)


NOTE: SafeCapture HD requires EchoSystem Server (ESS) v4.0 or higher.



USD 2,995.00

USD 2,995.00

Shipping & Handling (US-Each)

Shipping & Handling for SafeCapture HD unit - U.S. (Each)



USD 50.00

USD 50.00











Grand Total:

USD 3,045.00



  c) Any personnel costs - OPS and other time-limited appointments.


  d) Other:

Customer Service Care Contracts

VENDOR 1st Year
FY 2013-14
2nd Year
FY 2014-15
3rd Year
FY 2015-16
Three Year Totals






Echo 360















*Estimated totals based on projected increase for AVI 3rdYear remaining the same as the percentage increase from 1st yearto 2nd year Service Fees.

7. Provide the proposed timeline fro the project and project end dates:

Accepted Proposal: April 2013

HBOI and AVI (Vendor) review of proposal for any changes, new technologies.   April, 2013

Installation (Summer 2013) after lecture series and current scheduled programs are finished.

Anticipated installation dates:  June – July, 2013 as determinted by OIT and AVI, Echo 360 vendors

8. What is the plan for sustainability of the project beyond the initial project period (if applicable):

Vendor Quotes from AVI and Echo 360 include hardware warranties, software updates, and service contracts with annual renewals after the first year.

                HBOI OIT and HBOI Education Department personnel will maintain the operational requirements for daily use.

Any additional or recurring costs will  be budgeted through the HBOI Operating Budget 2013-2014.

9. Provide any resource matching which might be provided by organizations with appropriate commitment authority documentation:

HBOI OIT and the HBOI Education Department currently provide personnel to operate and maintain software/hardware in the Johnson Education Center Auditorium for authorized use.

10. Indicate which organization will implement the project (to help determine any additional costs and resource restraints):

HBOI OIT with vendor assistance as listed in quote.  AVI and Echo 360

Approval for Submitting to the Committee
  Megan Davis Margaret Sandra Leinen

Technology Fee Resource Spreadsheet

FY 10-11
FY 11-12
FY 12-13

FAU Campuses: Boca Raton/Davie/Dania Beach/Fort Lauderdale/Jupiter/Treasure Coast Boca Raton Campus Danie Beach Campus Davie Campus Fort Lauderdale Campus Harbor Branch Campus Jupiter Campus Treasure Campus

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