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Florida Atlantic University
Technology Fee Project Proposals

Proposal Approval Progress
Date Action Submitted By Comments
2009-11-12 16:59:56 Approved by Approver 1 miller@fau.edu approved.
2009-11-12 18:09:37 Approved by Approver 2 miller@fau.edu approved.
2010-02-18 10:14:00 Marked as Awarded jball@fau.edu Projects that are equipment replacement only will be funded for 1 year to allow for innovative projects to be funded in future years.
This proposal has been approved by all approvers for submission to the Technology Fee Oversight Committee and will now be forwarded to the committee.


1. Date Submitted: 11/12/09 16:31
2. Project Name: Library Laptop replacement
3. Project Contact Information:
Name:
William Miller
Email:
miller@fau.edu
Department:
Libraries
Telephone Number:
5612973717
4. Project Narrative: (Must be tied into what educational benefits will be received by the students, faculty; what goals are going to be achieved etc.)
  The Libraries maintain 72 laptop computers which we check out to students and faculty in Boca Raton. These machines are for in-building use only, and are in heavy demand. We have gradually been expanding this service, and find that we cannot have enough laptops for the users (students, chiefly). These laptops perform all of the same functions as our stationary PCs, i.e. access to our catalog, access to full-text journal articles to which we subscribe, access to the open internet, etc., but they offer the users flexibility of where they sit within the Wimberly Library (which offers wireless access throughout the building). The laptops facilitate group work, which is much harder to do with our fixed desk-top machines. As the machines obsolesce or break, they must be replaced. We have been using FCLA equipment money to do this, but that equipment money is now being sharply curtailed and will be eliminated over the next two years. Therefore, another source of funding must be found if we are to continue to offer laptops. Once laptops become too old they are often no longer capable of functioning adequately, even if they are not broken, so they must be replaced periodically. This project requests funds for the replacement of 20 percent of our public laptops annually over the 3-year project, or 15 laptops annually, at a cost of $1,364 per machine (including service contract bundled in).
5. How is this project aligned with the Strategic Plan? Please site specific goals and strategies.
  This project meets Goal 1, providing expanded access to the resources of the university for students, and Objective 3, promoting academic success and improving the retention rate of FTIC students. It also meets Goal 5, building a state-of-the-art Information Technology Environment.
6. Please complete the project cost spreadsheet below. Also, please describe briefly the elements that will be included as noted below:
  a) Any hardware requirements (which should comply with standards established by the IRM Standards)
  We buy Dell laptops configured according to IRM specifications.
  b) Any software requirements (which should comply with standards established by the IRM Standards)
  We buy software as specified by IRM.
  c) Any personnel costs - OPS and other time-limited appointments.
  none
  d) Other:
  none
7. Provide the proposed timeline fro the project and project end dates:
  Equipment will be purchased as soon as funding is available.
8. What is the plan for sustainability of the project beyond the initial project period (if applicable):
  Libraries' expense/equipment funding will be used to maintain currency of equipment if at all possible.
9. Provide any resource matching which might be provided by organizations with appropriate commitment authority documentation:
  NA
10. Indicate which organization will implement the project (to help determine any additional costs and resource restraints):
  Libraries' Systems staff will implement.
Approval for Submitting to the Committee   miller@fau.edu miller@fau.edu
  William Miller William Miller

Technology Fee Resource Spreadsheet

Category
FY 09-10
FY 10-11
FY 11-12
Totals
Hardware
One-Time
$
$
$
$
Recurring
$
$
$
$
Software
One-Time
$
$
$
$
Recurring
$
$
$
$
Personnel
Salary
$
$
$
$
Benefits
$
$
$
$
Other
One-Time
$
$
$
$
Recurring
$
$
$
$
Totals
$
$
$
$


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