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Florida Atlantic University
Technology Fee Project Proposals

Proposal Approval Progress
Date Action Submitted By Comments
2009-11-12 16:29:37 Approved by Approver 1 miller@fau.edu Good!
2009-11-12 16:30:42 Approved by Approver 2 miller@fau.edu approved.
2010-02-18 10:14:00 Marked as Awarded jball@fau.edu Projects that are equipment replacement only will be funded for 1 year to allow for innovative projects to be funded in future years.
This proposal has been approved by all approvers for submission to the Technology Fee Oversight Committee and will now be forwarded to the committee.


1. Date Submitted: 11/12/09 15:29
2. Project Name: replacement of library public PCs
3. Project Contact Information:
Name:
William Miller
Email:
miller@fau.edu
Department:
Libraries
Telephone Number:
5612973717
4. Project Narrative: (Must be tied into what educational benefits will be received by the students, faculty; what goals are going to be achieved etc.)
  The Wimberly Library currently has 297 public computers, in labs and large public-use areas of the library. These are in constant, heavy use, not only for access to the Libraries' catalog and the full-text resources we have online, but also for everything else a student does from registration to contact with family and friends. These computers are the essential interface between our resources and our users, and they are given hard use. We have been fortunate to receive about $148,000 each year from FCLA for equipment replacement, but this amount was reduced this year to $106,000 and it is planned to be sharply curtailed over the next two years and then eliminated, to compensate for reductions to FCLA's own budget, so that FCLA can continue to pay for personnel, equipment, and subscriptions to databases. Any FCLA equipment money we receive will need to be spent on staff PCs, which are crucial to our work and which need to be upgraded/replaced as minimum requirements change and as older machines die. This leaves us with a big problem in keeping public access adequate and updated. We are already struggling with being able to update our public equipment to replace dead machines, and beyond a certain point, we find that students will not even use machines which are too outdated and have limited capacity. This project requests funding for 20% of our public computers each year of the project, to replace those which become broken to the point that they cannot be repaired, or too outdated to be useful. This amounts to 60 PCs per year, @$1,200 per machine, which includes a three-year maintenance agreement for each machine bundled in.
5. How is this project aligned with the Strategic Plan? Please site specific goals and strategies.
  The project helps the university meet Goal 1, providing increased access to everything from registration to Blackboard to the Libraries' catalog and proprietary resources, as well as open internet resources; it especially supports Objective 3, promoting academic success and improving the retention of FTIC students. The project also helps meet Goal 4, because we are open to the general public, who have no other way to access our resources within the building, so these computers are crucial to our community service function.
6. Please complete the project cost spreadsheet below. Also, please describe briefly the elements that will be included as noted below:
  a) Any hardware requirements (which should comply with standards established by the IRM Standards)
  We buy only Dell PCs with requirements as established by IRM.
  b) Any software requirements (which should comply with standards established by the IRM Standards)
  Everything as specified by IRM.
  c) Any personnel costs - OPS and other time-limited appointments.
  none
  d) Other:
  3-year maintenance agreement cost bundled in with cost of PC.
7. Provide the proposed timeline fro the project and project end dates:
  Ordering will take place as soon as funds are approved.
8. What is the plan for sustainability of the project beyond the initial project period (if applicable):
  Without public PCs in good working order, the Libraries are essentially out of business. Therefore, almost any other need becomes secondary, and funds will have to come from wherever else it is necessary, if the expense/equipment budget is not adequate.
9. Provide any resource matching which might be provided by organizations with appropriate commitment authority documentation:
  NA
10. Indicate which organization will implement the project (to help determine any additional costs and resource restraints):
  The Libraries' Systems staff will set up and install these machines.
Approval for Submitting to the Committee   miller@fau.edu miller@fau.edu
  William Miller William Miller

Technology Fee Resource Spreadsheet

Category
FY 09-10
FY 10-11
FY 11-12
Totals
Hardware
One-Time
$
$
$
$
Recurring
$
$
$
$
Software
One-Time
$
$
$
$
Recurring
$
$
$
$
Personnel
Salary
$
$
$
$
Benefits
$
$
$
$
Other
One-Time
$
$
$
$
Recurring
$
$
$
$
Totals
$
$
$
$


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