Key Functions Reference Guide

Department/Contact Information Functions Common Inquiries
Recruitment Services
empl@fau.edu
hrwaive@fau.edu
(for waived recruitments only)
https://www.fau.edu/hr/recruitment_services/index.php
• Workday Recruiting
• Creating Job Reqs
• Hiring Business Process
• Change Job Crossover 
Business Process
• Job Postings
• External Advertising
• Background Check 
Inquiries
• Offer Letters
• Verification of 
Education (AMP/SP)
• Can I have a candidate linked to a 
specific job req?
• What is the process to advertise 
postings on different websites?
• How long can I repost a job for?
• What’s the status of a candidate’s 
background check?
• What is the minimum number of 
candidates I can interview? 
• Am I able to make changes to a 
REQ that’s already approved?
• Can I change the start date of a 
new employee?
Workforce Administration 
& Records Control (WARC)
hres@fau.edu


https://www.fau.edu/hr/warc/index.php
• Employee Onboarding
• Job Changes
• Add Jobs
• I-9 Employment 
Eligibility Verification
• Personnel Records
• Verification of 
Employment
• Public Service Loan 
Forgiveness (PSLF)
• Compensation Changes
for OPS & Students
• How do I process an add job?
• How do I extend an assignment 
for an OPS, adjunct, or student 
employee? 
• How do I end an additional 
assignment for an OPS, adjunct, 
or student employee?
• When do I need to stop by HR to 
bring my I-9 documents?
• I am out of state, how do I present 
my I-9 documents to HR?
• How do I update my personal 
information such as my address 
or citizenship status? 
• How do I complete onboarding?
• How do I receive the onboarding 
job aid?

Classification & 
Compensation
classncomp@fau.edu

https://www.fau.edu/hr/classandcomp/index.php

https://www.dol.gov/agencies/whd/flsa

• One-Time Payment 
Inquires
• Salary Studies/Pay 
Equity Reviews
• Position Descriptions: 
Establishments, 
Updates, and 
Reclassifications
• AMP/SP Title Changes
• Salary Increases for 
Line Employees 
(AMP/SP)
• Reorganizations: 
Supervisory and 
Positions
• How to request an OTP for an 
employee?
• Am I able reclass a position? 
• Can I change a job profile?
• What is a pay equity review?
• When will my position be 
approved?
• What is the process to update a
job position?
• What are the options for giving 
AMP/SP employees pay
increases?

Benefits & Retirement
benefits@fau.edu
https://www.fau.edu/hr/benefits/

• Health Insurance / 
Supplemental Insurance 
Coverage
• Sick Leave Pool
• EESP
• State Sponsored & 
Voluntary Retirement 
• COBRA
• FICA Alternative Plan 
• Employee Discounts
• Am I eligible for insurance 
benefits?
• What are the blackout dates?
• What are the requirements for 
the sick leave pool program?
• What are my options for 
retirement?
• When can I start using the 
EESP?
• How do I request an algorithm 
for an international employee?

Employee Relations
emprels@fau.edu
https://www.fau.edu/hr/employee_relations/index.ph
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• New Hire Orientation
• FMLA
• Worker’s Compensation
• Performance Appraisals
& Management
• Terminations for 
AMP/SP Positions
• Changes to termination 
dates in WD
• Kognito Training 
Certificates
• Voluntary Demotions
• Exit Interviews
• Policies, Regulations, 
Employment Laws
• Where can I access the virtual 
orientation? 
• When are appraisals due? 
• How to check status of an 
appraisal? 
• How to file a worker’s comp 
claim after getting injured? 
• What forms are needed for 
FMLA?
• Can I request an exit 
interview?
• How to change an employee’s 
termination date?
• How can I correct an appraisal 
that’s already completed?
• How long can an employee be 
on intermittent/regular
FMLA?

Payroll 
fau_payroll@fau.edu
https://www.fau.edu/controller/payroll/

• W-2 Inquiries
• W-4 Inquiries
• Direct Deposit
• Payroll Tax 
Returns/Payments
• Retroactive Wage 
Payments 
• Timekeeping Inquiries
• Fringe Benefits
• State-to-State Transfer 
of Leave
• How do I receive my tax 
documents?
• How do I update my direct 
deposit/W-4 info?
• Can I request paper checks?
• Where can I find the payroll 
schedule?
• What do I do if I never received 
my W-2
• How do I correct an overpayment 
for an employee? 
• How do I enter hours after several 
pay periods have passed?
• How do I check my withholdings?
• When can I start using my leave?

Institutional Effects & 
Analysis (IEA)
https://www.fau.edu/iea/

• Request for data should 
be made through FAU 
Online Help Desk
• Historic/Current Data 
about Students, 
Programs, Personnel, & 
Resources
• Report of Academic 
Activity & Workload 
Productivity
• Where can I submit a request?
• Is there a phone number or 
email to submit requests?
• How do I obtain historical 
data?

Office of the Provost

Iselgis Garcia
igarcia2015@fau.edu
561-297-3453

Felipe Vargas
fvargas@fau.edu
561-297-2226


Ruben Irizarry
ririzarry@fau.edu


https://www.fau.edu/provost/

• Period Activity Pay
(PAP)
• Adjunct Offer Letters
• Affiliate Appointments
• Faculty Salary Increase
• Faculty Stipend
• Faculty Benefits
• Promotion & Tenure
• Voluntary Retirement 
Program
• Verification of 
Education

• Faculty Job Requisitions 

• How does faculty request for 
leave?
• How do I apply for a sabbatical?
• Is there a handbook for faculty?
• What are the guidelines for tenure 
and promotions?
• Can my child use my EESP 
benefits if I have no plans to use 
it?
• How do I process/make 
changes/end a Period Activity Pay 
(PAP)?
• How do I complete a report of 
outside employment or 
professional activity? 
• How do I enter an affiliate 
appointment? 

Public Records
publicrecords@fau.edu
561-297-2452
https://www.fau.edu/public-affairs/media-relations/public-records/

• Handles public record 
inquires in accordance 
with Florida Statute 
119.011 (12)
• Public record requests 
via email, website, 
phone, fax, & in writing
• Responds to requests in 
a reasonable time;
handled in order 
received
• What is a public record?
• How long does it take to fulfill 
a public records request?
• Does a request have to be in 
writing?
• Can I impose a response 
deadline upon my request?
• Is there cost to obtain records?

 

 



 Last Modified 11/22/22