Key Functions Reference Guide

Department/Contact Information	Functions	Common Inquiries
Recruitment Services empl@fau.edu hrwaive@fau.edu (for waived recruitments only) https://www.fau.edu/hr/recruitment_services/index.php	• Workday Recruiting • Creating Job Reqs • Hiring Business Process • Change Job Crossover Business Process • Job Postings • External Advertising • Background Check Inquiries • Offer Letters • Verification of Education (AMP/SP)	• Can I have a candidate linked to a specific job req? • What is the process to advertise postings on different websites? • How long can I repost a job for? • What’s the status of a candidate’s background check? • What is the minimum number of candidates I can interview? • Am I able to make changes to a REQ that’s already approved? • Can I change the start date of a new employee?
Workforce Administration & Records Control (WARC) hres@fau.edu https://www.fau.edu/hr/warc/index.php	• Employee Onboarding • Job Changes • Add Jobs • I-9 Employment Eligibility Verification • Personnel Records • Verification of Employment • Public Service Loan Forgiveness (PSLF) • Compensation Changes for OPS & Students	• How do I process an add job? • How do I extend an assignment for an OPS, adjunct, or student employee? • How do I end an additional assignment for an OPS, adjunct, or student employee? • When do I need to stop by HR to bring my I-9 documents? • I am out of state, how do I present my I-9 documents to HR? • How do I update my personal information such as my address or citizenship status? • How do I complete onboarding? • How do I receive the onboarding job aid?
Classification & Compensation classncomp@fau.edu https://www.fau.edu/hr/classandcomp/index.php https://www.dol.gov/agencies/whd/flsa	• One-Time Payment Inquires • Salary Studies/Pay Equity Reviews • Position Descriptions: Establishments, Updates, and Reclassifications • AMP/SP Title Changes • Salary Increases for Line Employees (AMP/SP) • Reorganizations: Supervisory and Positions	• How to request an OTP for an employee? • Am I able reclass a position? • Can I change a job profile? • What is a pay equity review? • When will my position be approved? • What is the process to update a job position? • What are the options for giving AMP/SP employees pay increases?
Benefits & Retirement benefits@fau.edu https://www.fau.edu/hr/benefits/	• Health Insurance / Supplemental Insurance Coverage • Sick Leave Pool • EESP • State Sponsored & Voluntary Retirement • COBRA • FICA Alternative Plan • Employee Discounts	• Am I eligible for insurance benefits? • What are the blackout dates? • What are the requirements for the sick leave pool program? • What are my options for retirement? • When can I start using the EESP? • How do I request an algorithm for an international employee?
Employee Relations emprels@fau.edu https://www.fau.edu/hr/employee_relations/index.ph p	• New Hire Orientation • FMLA • Worker’s Compensation • Performance Appraisals & Management • Terminations for AMP/SP Positions • Changes to termination dates in WD • Kognito Training Certificates • Voluntary Demotions • Exit Interviews • Policies, Regulations, Employment Laws	• Where can I access the virtual orientation? • When are appraisals due? • How to check status of an appraisal? • How to file a worker’s comp claim after getting injured? • What forms are needed for FMLA? • Can I request an exit interview? • How to change an employee’s termination date? • How can I correct an appraisal that’s already completed? • How long can an employee be on intermittent/regular FMLA?
Payroll fau_payroll@fau.edu https://www.fau.edu/controller/payroll/	• W-2 Inquiries • W-4 Inquiries • Direct Deposit • Payroll Tax Returns/Payments • Retroactive Wage Payments • Timekeeping Inquiries • Fringe Benefits • State-to-State Transfer of Leave	• How do I receive my tax documents? • How do I update my direct deposit/W-4 info? • Can I request paper checks? • Where can I find the payroll schedule? • What do I do if I never received my W-2 • How do I correct an overpayment for an employee? • How do I enter hours after several pay periods have passed? • How do I check my withholdings? • When can I start using my leave?
Institutional Effects & Analysis (IEA) https://www.fau.edu/iea/	• Request for data should be made through FAU Online Help Desk • Historic/Current Data about Students, Programs, Personnel, & Resources • Report of Academic Activity & Workload Productivity	• Where can I submit a request? • Is there a phone number or email to submit requests? • How do I obtain historical data?
Office of the Provost Iselgis Garcia igarcia2015@fau.edu 561-297-3453 Felipe Vargas fvargas@fau.edu 561-297-2226 https://www.fau.edu/provost/	• Period Activity Pay (PAP) • Adjunct Offer Letters • Affiliate Appointments • Faculty Salary Increase • Faculty Stipend • Faculty Benefits • Promotion & Tenure • Voluntary Retirement Program • Verification of Education • Faculty Job Requisitions	• How does faculty request for leave? • How do I apply for a sabbatical? • Is there a handbook for faculty? • What are the guidelines for tenure and promotions? • Can my child use my EESP benefits if I have no plans to use it? • How do I process/make changes/end a Period Activity Pay (PAP)? • How do I complete a report of outside employment or professional activity? • How do I enter an affiliate appointment?
Public Records publicrecords@fau.edu 561-297-2452 https://www.fau.edu/public-affairs/media-relations/public-records/	• Handles public record inquires in accordance with Florida Statute 119.011 (12) • Public record requests via email, website, phone, fax, & in writing • Responds to requests in a reasonable time; handled in order received	• What is a public record? • How long does it take to fulfill a public records request? • Does a request have to be in writing? • Can I impose a response deadline upon my request? • Is there cost to obtain records?