May 27, 2020 - 11:30 a.m.
Current Policies and Protocols
- Maintain a distance of at least six feet from others whenever possible. Employees working on campus should not visit other offices, labs or spend time in common areas (such as conference rooms) unless absolutely necessary.
- Wash your hands often with soap and water or use hand sanitizer. Avoid touching your eyes, mouth and nose. If necessary, cough or sneeze into the inside of your elbow and then wash your hands.
- Wear face coverings when in public or around others in circumstances when social distancing can be maintained. Face coverings are required when physical distancing is not possible, as well as in restrooms, elevators, and on FAU transportation. Handmade face coverings, such as those fashioned from a scarf, bandana or handkerchief, should fit tightly over the nose and mouth. Keep face coverings with you at all times.
- If you are not feeling well, stay home.
- Personnel in office spaces are responsible for disinfecting their own spaces and common areas. It is encouraged to disinfect high-touch areas (such as printers or common work stations) every two hours.
- In-person meetings are discouraged. Continue to use phone or teleconferencing applications whenever possible.
The links below provide information on testing locations and procedures.
If you are experiencing flu-like symptoms (fever, cough, shortness of breath), see your health care provider immediately. Call ahead to advise the doctor’s office of recent travel. If you have been diagnosed or have symptoms consistent with coronavirus, wear a facemask when you are in the same room with other people and when you visit your healthcare provider. The Centers for Disease Control and Prevention expects that person-to-person spread of coronavirus will eventually occur more widely.
Students with health concerns should contact FAU Student Health Services (561-297-3512). Faculty, staff, and other members of the university community should contact their healthcare provider. Anyone with a confirmed or suspected diagnosis of coronavirus will be guided by the treating physician and the Florida Department of Health on steps for treatment.
Social distancing is a vital component to preventing the spread of COVID-19. Tips for social distancing on campus include:
- Promote hands-free gatherings in your workplace. Use alternatives to the conventional handshake and avoid person-to-person touch. Many people are using elbow taps, foot taps, and even the peace sign as a greeting.
- Avoid using shared refrigerators; pack your lunch with a freezer pack to keep your lunch fresh.
- Sanitize hands before and after eating, using the coffee station, or touching shared equipment.
- Sanitize the high touch hot spots such as desks, credenzas, shared office equipment, doors and doorknobs.
- Discontinue self-serve food offerings in the office.
- Move meetings to a virtual environment like WebEx.
- For (rare) meetings where you must be face-to-face, choose a venue that permits at least six feed between attendees. Actively encourage hands-free greetings. Offer hand sanitizer at the entrance to and within the event venue. Discontinue self-serve food offerings at meetings.
- Use meeting messaging to promote good hand hygiene.
Visitors to FAU Campuses
- Any non-essential visitors are not permitted in work areas or residence halls at this time.
- Per FAU Policy 4.1.3, employees and students are not permitted to bring children to work or class.
In keeping with the best available information from the Centers for Disease Control and Prevention (CDC), FAU is imposing mandatory self-quarantine restrictions on any member of the FAU community with known or potential exposure to COVID-19 under the following criteria:
- Recent International Travel/Cruise (does not include U.S. territories) – Any member of the FAU community returning from travel to a foreign country or cruise must self-quarantine at home for a minimum of 14 days before requesting clearance to return to the FAU general population.
- Domestic Travel – All persons traveling outside Florida are subject to the guidelines and restrictions per recent executive orders issued by the Governor’s office and should self-quarantine at home, if required, for a minimum of 14 days before requesting clearance to return to the FAU general population.
- Close contact with a confirmed case of COVID-19 – Any member of the FAU community who has had close contact (six feet or less) with a confirmed case of COVID-19 within the past 14 days must self-quarantine at home for a minimum of 14 days before requesting clearance to return to the FAU general population.
Self-quarantine means you should stay in your place of residence and avoid contact with others until the quarantine period of 14 days is over. The CDC recommends that you take your temperature with a thermometer twice a day during the quarantine period. Should your temperature rise during your quarantine, please consult your doctor. The CDC further recommends that you do not show up at an urgent care facility, hospital emergency room or doctor’s office unannounced; instead, be sure to call first and let the office know you have been in quarantine.
Any student who meets any of the above criteria must self-quarantine even if no symptoms of illness are present. At the end of the 14-day self-quarantine period, students who are free of symptoms and have followed quarantine procedures must call their doctor or FAU Student Health Services to obtain medical clearance before returning to any campus and/or the FAU general population. Students should call ahead to let their medical provider’s office know they have been in quarantine before visiting the office.
A medical clearance form or note must be filled out by the student’s medical provider and submitted by the student to the Dean of Students Office at firstname.lastname@example.org no more than three days prior to the student’s requested return to campus.
Students can direct questions per the below information:
- Student Health Services
- Residential Students (including off-campus hotel)
- Non-Residential Students (contact the Office of the Dean of Students)
Any employee who meets any of the above criteria should follow these steps:
- Employees returning from a foreign country, cruise or point of departure originating from outside Florida in an area with substantial community spread and entering Florida through airports must self-quarantine for 14 days even if no symptoms of illness are present. Those individuals must contact the Department of Human Resources at 561-297-3072 to ensure proper designation of leave and receive important information about work arrangements. Please also notify your supervisor.
- Employees who traveled internationally (excluding U.S. territories) or domestically and returned from outside Florida in an area with substantial community spreads and entered Florida through an airport for official university business will be placed on paid administrative leave during the 14-day self-quarantine period.
- Employees who traveled internationally, on a cruise, or outside of Florida and returned from a point of departure originating from outside Florida in an area with substantial community spread and entering Florida through an airport for personal reasons, or who have been in close contact with a confirmed case of COVID-19, must use sick or annual leave during the 14-day self-quarantine period.
- If a healthcare provider determines an employee has contracted COVID-19, the employee may become eligible for FMLA leave and any accrued leave may be used concurrently with the FMLA leave. Any employee should notify Human Resources so that leave time is properly designated.
At the end of the 14-day quarantine, faculty and staff who remained asymptomatic and have followed quarantine procedures should communicate with their supervisors regarding return to the general FAU community.
Employees who tested positive for COVID-19 must notify Human Resources (in addition to their supervisors) and provide paperwork from their healthcare provider before returning to FAU campuses. Please send your return to work documentation via fax (561-297-4220) or email (email@example.com) to Human Resources for review and determination of when you can return to the general FAU community.
FAU Travel Restrictions
- All outbound international university-related travel is suspended.
- All new domestic university travel will require pre-approval by the appropriate vice president, or dean in the case of a college, before expenditures/commitments are to be made. The approving authority should determine that the proposed travel is essential before it is approved.
- Individuals returning from international travel or a cruise must self-quarantine for 14 days from the date of return to the United States. This does not include U.S. territories.
- Supervisors are required to ask personnel if they have traveled internationally or taken a cruise within the last 14 days. If an employee confirms international or cruise travel, the employee will be mandated to self-quarantine for 14 days from the date of return to the U.S.
Essential travel is defined as travel which is essential to FAU’s mission and operation that can only be completed by physically being present and doesn’t create an unacceptable health hazard. Essential travel includes traveling to a workshop linked to ensuring accreditation, attending a conference where you are a presenter on behalf of FAU, or any other travel associated with ensuring the successful delivery of a critical mission area of the university.
All other travel is considered non-essential and may not be approved. Examples include attending a conference where you are not a presenter.
Any exceptions to the requirement that university travel be deemed essential will be at the discretion of the respective vice president or dean.
FAU will continue to follow travel guidelines from the Centers for Disease Control and Prevention.
Questions and Requests for Assistance can be directed to FAU’s Office of Environmental Health and Safety:
Residential Students (including off-campus hotel)
Non-Residential Students (contact the Office of the Dean of Students)