Campus guidance

May 24, 2021 - 3:30 p.m.

Protect Your Owl Family. Stay Healthy. Stay Safe. FAU Owl Logo.
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Academic Instruction

FAU is planning a full on-campus, in-person instruction and campus experience beginning with the Fall 2021 semester.

Faculty members are encouraged to continue to avail themselves of the resources on the Keep Teaching website, while students should visit the Keep Learning website to familiarize themselves with remote learning resources.

Testing

Students are encouraged to check the Testing Center’s website for updates.

Advising

Students can schedule virtual advising through the Success Network button found on MyFAU or by visiting fau.edu/successnetwork. Contact information can be found at fau.edu/advising.

Tutoring

Services are available through the University Center for Excellence in Writing , Math Learning Center , CLASS , and the Science Learning Center. Links to full tutoring schedules and additional information is available at fau.edu/ctl and each center's website.


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Athletics

Visit the Department of Athletics website for news, team schedules, ticket information, and other details.


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Campus Recreation

Campus Recreation facilities are open. Lockers and restroom facilities are available, although showers are closed. Water fountains and bottle filling stations are also closed. Advanced registration is no longer required. Members may check the facility occupancy and availability via Owlrec.fau.edu. Upon entry, members must swipe Owl Card or scan key tag. Visit the Campus Recreation website for additional information.


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Compliance Program

The health and safety of the FAU community is everyone’s individual responsibility. Protect Your Owl Family and follow university guidelines contained in the Health and Safety Plan.

The Guidance on Enforcement of FAU’s COVID-19 Safety Plan document is meant to provide a framework of enforcement mechanisms for students, faculty and staff. Please review the plan in its entirety. Compliance is a binding responsibility of every person and will be enforced consistent with existing FAU policies, including the Collective Bargaining Agreement.

FAU’s eventual return to traditional operations is dependent on these COVID-19-related guidelines, as well as those who notice non-compliance and notify appropriate officials when concerns arise. Individuals not complying with guidelines are subject to disciplinary actions. For students, potential sanctions could range from a conduct warning up to a suspension or expulsion from the University. For employees, sanctions could range from counseling or verbal warning up to written warnings and termination.

Non-compliance issues can be submitted via the following links:

Additional information for faculty and professional staff is available in the Employee Reintegration Plan.


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Contact Tracing

Contact tracing is the process used to identify those who encounter people who have tested positive for COVID-19 or are experiencing symptoms of COVID-19. According to the Centers for Disease Control and Prevention, contact tracing is a core disease control measure employed as a key strategy for preventing further spread.

Contact tracing includes two distinct processes: 1) to notify individuals who test positive or are experiencing COVID-19 symptoms and need to self-isolate; and 2) to notify individuals who have been exposed to COVID-19 and may need to self-quarantine.

FAU has collaborated with the Florida Department of Health (FDOH), and local county health departments, to establish processes and to assist in tracing contacts internal to the FAU community. SHS oversees contact tracing for FAU-related cases. FAU’s clinical staff or contact tracing staff performs all contact tracing for students, faculty and staff in collaboration with the FDOH, which performs the contact tracing for those outside the FAU community.

Students and employees may be contacted by phone by Student Health Services (SHS). The calls may come from unrecognized phone numbers. It is important to answer calls to your cell phone and follow the instructions contact tracers provide. FAU’s contact tracing program will not extend beyond the university community. Only FAU students and employees will be contacted. The process is as follows:

  1. Student Health Services is notified of a positive test or positive COVID-19 symptoms through various sources.
  2. The SHS staff contacts the FAU student or employee who tested positive or is positive for COVID-19 symptoms and makes sure they are receiving the appropriate care and, most importantly, are following healthcare directions.
  3. The SHS staff interviews the student or employee to determine with whom on campus they may have come into close contact, and what campus spaces may have been exposed*.
  4. Based on this information, the SHS staff will contact potentially exposed FAU students and/or employees to notify and instruct them on next steps as appropriate. Additionally, SHS will arrange for cleaning of exposed spaces.

*In this context, “close contact” is defined as being within six feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting two days before illness onset (or, for asymptomatic patients, two days prior to test specimen collection).

Specific protocols for testing and contact tracing are available in the FAU COVID-19 Spring Plan (pages 25-26)

For employees, the Department of Human Resources has established a dedicated webpage for COVID-19 information specific to faculty and staff. Included on this page is information pertaining to the Talent Share Program, the Leave Donation Plan, the Families First Coronavirus Response Act and leave/emergency paid sick leave details.

If employees need to self-isolate or quarantine they should also inform their supervisor.

For students, FAU has developed an on-campus quarantine and isolation plan and has the capability to isolate and quarantine residential students in both Boca Raton and Jupiter.


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COVID-19 Testing

Student Health Services (SHS) on the Boca Raton, Davie and Jupiter campuses offers COVID-19 viral testing for all students, faculty and staff for those exhibiting signs or symptoms consistent with COVID-19 and for asymptomatic individuals with recent known or suspected COVID-19 exposure.

To make an appointment for testing, call one of the three campus SHS clinic locations:

  • Boca Raton: 561-297-3512
  • Davie: 954-236-1556
  • Jupiter: 561-799-8678

If you have symptoms of COVID-19 or suspected exposure, Protect Your Owl Family and contact Student Health Services immediately. All members of the FAU community should contact SHS if you:

  • Receive a positive COVID-19 test from another healthcare provider;
  • Are experiencing symptoms of COVID-19 or the flu;
  • Have been exposed to someone who has tested positive for COVID-19 or have been exposed to someone who is positive for COVID-19 symptoms.

Knowledge of positive tests, symptoms and/or individuals with direct exposure to those with the virus allows SHS to begin contact tracing protocols.

FAU Campus Testing Sites

COVID-19 testing is available to students, faculty and staff through campus testing sites for walk-ups, randomly selected participants, and any targeted testing, as needed. Those with symptoms of COVID-19 should not use these test sites and contact Student Health Services immediately.

Employees and students will be randomly selected and offered COVID-19 tests. The selection process for this voluntary program will draw from those working and learning on campus.

Employees and students randomly selected will be notified when attempting to log-in to any major university system, such as Workday, Canvas or Banner. Individuals selected are highly encouraged to participate in the testing process. Those choosing to participate but preferring to test through another healthcare provider will be able to upload their results to support the FAU program data (both PCR and rapid antigen tests will be accepted). The FAU random testing schedule is as follows:

  • Boca Raton campus
    • Wednesdays and Thursdays, 8 – 11 a.m. and 12 – 3 p.m.
    • Location 1: SH-46, Room 109 (Nations Multi-Purpose Room)
    • Location 2: BU-86, Sean Stein Pavilion
  • Davie campus
    • Mondays, 8 a.m. – 12 p.m.
    • Location: ES 122 (Education and Science Building)
  • Jupiter campus
    • Tuesdays, 8 a.m. – 12 p.m.
    • Location: MC-12 EC 101/102 (Lobby of Maltz Center for Education)
  • HBOI campus
    • Tuesdays, 2 – 3 p.m. and Wednesdays, 8 – 9 a.m.
    • Location: HB18, Room/Area 101 (foyer of Edwin A. Link building)

Questions regarding the random testing process will be answered via the program’s dedicated hotline (561-405-8677).

Additional information on general COVID-19 testing protocols is available in the updated FAU Health and Safety plan.


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Dining Services

Dining Services hours are available here. FAU dining facilities undergo stringent cleaning and sanitation procedures in accordance with guidelines from the Centers for Disease Control and Prevention. Visit the Dining Services website for additional information.


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Employee Reintegration

Employees will return to normal onsite operations effective Monday, July 12, for staff and Monday, Aug. 16, for faculty.

The Employee Reintegration Plan – Return to Normal Operations document is based on protocols that will be in place starting July 12. New protocols for the Fall semester, which begins Aug. 21, will be communicated at a later date. For additional details, please review the above plan, visit the Frequently Asked Questions section within the Department of Human Resources’ COVID-19 website or direct specific employee-related questions to emprels@fau.edu.

Return of all employees to their pre-COVID-19 work arrangement is mandatory on the reintegration dates and all Alternative Work Arrangement and Remote Work Arrangement agreements will expire on the respective dates. Employees must complete the December 2020 COVID-19 Training, if they have not done so already, prior to returning.

Upon resumption of normal operations, units will maximize use of available space while maintaining distance between employees’ work stations. In situations where supervisors have work spaces that do not afford physical distancing, alternate spaces can be used as temporary locations across all FAU campuses. Additional measures to be considered to manage space limitations include staggered work hours, staggered reporting and departure times, use of conference rooms, and non-traditional layout of furniture and equipment.


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Events

Maximum attendance for indoor/outdoor events and gatherings is 100 persons or 25% of venue capacity (whichever is lower). Additional requirements or limitations may be in place for specific FAU units or per venue managers. Detailed information is available in the FAU Events and Gatherings document.

Visit the Student Union website for information on hours and other events.


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FAU Cares

This application is used to consider students for multiple funding sources all of which can assist with financial hardship. Students must be enrolled and degree seeking for the current semester to be considered for funding. Students are strongly encouraged to complete the 2020-2021 FAFSA with FAU’s school code (001481) before completing this application, so that we can determine eligibility for all possible sources of support. The FAU Cares Fund is a scholarship for currently enrolled degree seeking students who are experiencing financial hardship due to an emergency. The fund can be used for educationally related expenses such as room, board, tuition, and personal expenses. A 2020-2021 FAFSA is not required but is strongly encouraged for this fund. Click here to apply.

Visit the Office of Financial Aid website for additional information.


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Financial Aid

Students are encouraged to contact the Office of Financial Aid via phone, email or live chat. Documents may be securely uploaded at owlfiles.fau.edu. Contact Information, additional updates, resources, and live chat are available at fau.edu/finaid.


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Human Resources

Leave Donation Plan

The Leave Donation Plan allows employees to donate accrued leave (annual leave or sick leave) into a FAU-sponsored leave pool for use by other employees who have been adversely affected by the COVID-19 public health emergency and have exhausted all their accrued leave. An employee is adversely affected if the emergency has caused severe hardship to the employee or to their immediate family members. Examples of hardship include personal medical emergencies, quarantine mandates, or the inability to work or work remotely. 

Talent Share Program

The Talent Share Program is designed to assist the FAU community in connecting eligible and available FAU talent affected by a reduction in work associated with COVID-19, with FAU colleges and units that have temporary projects or assignments. Supervisors and managers must first look within their colleges and units to determine if existing employees can address their needs. If they are unsuccessful in securing employees within their colleges or units, they can access the COVID Shared Resources Talent Pool to locate available talent elsewhere in the University. Employees participating in the Talent Share Program will not experience a change in reporting structure, job title, salary, or leave accrual – the primary assignment will not change.

Visit the Department of Human Resources COVID-19 website to access other detailed information.


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Libraries

Visit the Lib2Go guide to access the remote services and resources available to assist with schoolwork and research. Faculty information is also available.


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Research

The Division of Research supports university faculty in their pursuit to answer novel research questions, creative endeavors and scholarly work. As conditions change during the COVID-19 pandemic, the division continues to monitor the situation and make recommendations. Research activity can resume if conditions outlined in FAU’s COVID-19 Spring 2021 and Health and Safety plans are met.

Visit the Division of Research website for detailed information.


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Safety Triad

FAU’s safety triad of face coverings, physical distancing, and hand and surface sanitization will help prevent the further spread of COVID-19 on campuses and within the local communities.

Face Coverings

Face coverings are recommended, not required, while indoors.

Physical Distancing

Maintain distance from others whenever possible. Employees working on campus should not visit other offices, labs, or spend time in common areas (such as conference rooms) unless necessary. In-person meetings are discouraged. Continue to use phone teleconferencing applications.

Hand/Surface Sanitization

Wash your hands often with soap and water or use hand sanitizer. Avoid touching your eyes, mouth and nose. If necessary, cough or sneeze into the inside of your elbow and then wash your hands. Personnel in office spaces are responsible for disinfecting their own spaces and common areas. It is encouraged to disinfect high-touch areas every two hours.


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Transportation Services

Visit the Parking and Transportation website for FAU-operated shuttle bus and other detailed information and schedules.


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Travel

All new university travel requires pre-approval by the appropriate vice president, or dean in the case of a college, before expenditures/commitments are to be made. The approving authority should determine that the proposed travel is essential before it is approved.

Essential travel is defined as travel which is essential to FAU’s mission and operation that can only be completed by physically being present and doesn’t create an unacceptable health hazard. Essential travel includes traveling to a workshop linked to ensuring accreditation, attending a conference where you are a presenter on behalf of FAU, or any other travel associated with ensuring the successful delivery of a critical mission area of the university.

All other travel is considered non-essential and may not be approved. Examples include attending a conference where you are not a presenter.

Any exceptions to the requirement that university travel be deemed essential will be at the discretion of the respective vice president or dean.

FAU will continue to follow travel guidelines from the Centers for Disease Control and Prevention.


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Wellness Attestation

All employees must complete a Wellness Attestation twice per week. The only exception are employees working fully remotely as part of the Vulnerable Population Program. The attestation will appear whenever attempts to log-in to any major University system, such as Workday, Canvas or Banner.


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On-Campus Impact
Summer 2021 Semester


*Case data updated every 30 minutes.

 

Summer 2021 Semester Plans


 

Contacts


Questions and Requests for Assistance can be directed to a Member of the COVID-19 Team at FAUCOVID19@fau.edu.

Residential Students (including off-campus hotel)

Non-Residential Students (contact the Office of the Dean of Students)