Florida Atlantic University

Budget Calendar Fiscal Year 2022-2023

Budget Calendar

Target Start Date

Completed

July

   
Independence Day – FAU Offices Closed 07/04/2022  
Last day for FY22 Budget Amendments 07/13/2022  
Budget Office to open Adaptive Fixed Captial Outlay sheet for departments to complete 07/15/2022 – 07/21/2022  
Budget Office to open Adaptive FY22 CF True-Up and FY23 CF Spending Plan sheets for departments to complete 07/29/2022  
     

August

   
Budget Office to start preparing FY22 End of Year Board of Trustees Presentation 08/01/2022  
Departments to submit FY21 CF True-Up and FY22 CF Spending Plan to Budget Office 08/12/2022  
State Salary Category Detail File Submission 08/15/2022  
State Operating Budget File Submission 08/15/2022  
Budget Office to send Auxiliary Year-End File for Explanations 08/26/2022  
     

September

   
Budget Office to roll FY22 available balances for Tech Fee projects to FY23

09/01/2022

 
Budget Office to submit FY22 Carryforward Spending Plan True-Up and FY23 Carryforward spending plan for BOT for Approval (Present to ELT) 09/02/2022  
Labor Day – FAU Offices Closed 09/05/2022  
BOT Retreat 09/10/2022 - 09/20/2022  
Deadline for departments to return Auxiliary Year-End Explanations 09/30/2022  
     

October

   
Budget Office to submit FY22 End of Year Board of Trustees Presentation 10/03/2022  
Budget Office to submit FY23 Q1 Board of Trustees Presentation 10/03/2022  
Budget Office to send Q1 Auxiliary review file to departments 10/14/2022  
FY24 ready with integration setup in Adaptive 10/30/2022  
     

November

   
Budget Office to begin updating training materials 11/01/2022  
Veterans Day - FAU Offices Closed 11/11/2022  
Budget Office to send E&G budget targets to VP areas 11/15/2022  
Send Business Managers the Adaptive user list to review role access 11/15/2022  
New Strategic Initiatives Form released in Workday 11/15/2022  
Departments to submit Q1 Auxiliary review file 11/15/2022  
Budget Office to submit Risk Management Survey to the state 11/15/2022  
BOT Retreat 11/15/2022  
State University Employee/OPS File Submission 11/19/2022  
Send Business Managers positions to verify costing allocations 11/21/2022  
Thanksgiving Day & Day after Thanksgiving Day – FAU Offices Closed 11/24/2022 & 11/25/2022  
Budget Office to complete Adaptive updates and validation 11/30/2022  
     

December

   
ELT Kick Off Meeting for Budget Process FY23 12/01/2022  
ELT to review Preliminary Performance Funding Distribution for FY23 12/01/2022  
Deadline for Business Managers to submit Adaptive Insights role access 12/01/2022  
Budget Office to complete updates to training materials/job aids 12/16/2022  
Budget Office to send out Adaptive training for new employees and lab schedules for FY23 budget construction 12/16/2023  
Deadline for New Strategic Initiatives Request Form submitted in Workday 12/16/2022  
Deadline for VP areas to submit E&G budget target realignment requests 12/16/2022  
Technology Fee Meeting with OIT TBD  
Winter Break Schedule – FAU Offices Closed 12/26/2022 - 12/30/2022  
     

January

   
New Year’s Day – FAU Offices Closed 01/02/2023  
State Category File Submission 01/06/2023  
Budget Office to submit FY23 Q2 Board of Trustees Presentation 01/06/2023  
Deadline for Business Managers to review positions costing allocations 01/06/2023  
Budget Office to submit Q2 Auxiliary review 01/09/2023  
Budget Office to submit proposed Strategic Initiative requests and prepare presentation for ELT 01/09/2023  
Budget Office to present to ELT E&G Targets 01/09/2023  
ELT to review salary program, fringe rate, Auxiliary overhead rate, E&G targets, Strategic Initiatives project submitted 01/09/2023 - 01/13/2023  
Budget Office to train FAU Community on the use of Adaptive (new users only) 01/09/2023 – 01/13/2023  
Budget Office to update actual data, position data, OH rates, fringe rates and E&G targets in Adaptive for FY24 01/13/2023  
Adaptive Budgeting Program opens to all units for FY2022-23 budget input. 01/16/2023  
Martin Luther King Day – FAU Offices Closed 01/16/2023  
Budget Office to hold Adaptive User Help Labs 01/23/2023 – 01/27/2023  
     

February

   
Foundation office will send the approved budget to colleges to be entered in Adaptive 02/01/2023  
Departments to submit Q2 Auxiliary review file 02/10/2023  
Budget Office to schedule meetings with each VP area to review Carryforward/FCO and Auxiliary Budgets 02/13/2023 – 12/17/2023  
Deadline for All units of Academic Affairs to submit Budgets for Provost Office to review 02/17/2023  
Deadline for All VP Areas to submit Budgets     02/28/2023  
     

March

   
Budget Office to review Budget Submissions in Adaptive 03/01/2023 – 03/24/2023  
Budget Office starts Construction of BOT Materials 03/27/2023 - 03/31/2023  
Budget Office to present Budget to ELT 03/28/2023  
Budget Office to load new Technology Fee Projects if needed 03/31/2023  
     

April

   
Budget Office to submit FY23 Q3 Board of Trustees Presentation 04/03/2023  
State University Employee/OPS File Submission 04/14/2023  
Budget Office to submit Q3 Auxiliary review 04/14/2023  
DSO Budgets Presented to Board of Directors 04/17/2023  
     

May

   
Departments to submit Q3 Auxiliary review file 05/16/2023  
Memorial Day - FAU Offices Closed 05/19/2023  
Budget Office to present Budget to ELT 05/30/2023  
     

June

   
Budget for FY2023-24 presented at Board of Trustees Meeting 06/15/2023  
State Category Detail File Submission 06/16/2023  
Budget Office Test and Upload FY24 Operating Budget to Workday 06/26/2023 – 06/30/2023  
     
Note – All dates are not confirmed, and some represent approximate schedules at this time.

Download the calendar here.