Frequently Asked Questions

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  **DEADLINE IS MIDNIGHT OCTOBER 16!! **

What is the Student Publication Ceremony?
What is the FAU Library's Institutional Repository?
How do I inform the university about what I have published?
What happens if I am not able to submit anything by the deadline? Will I still be able to participate?
What will happen at the Student Publication Ceremony?
Who sponsors the event?
What kinds of student work will the Student Publication Ceremony showcase?
Is it okay if I am not the only author of my published work?
Why should I participate?
Who is eligible?
What do I need to submit in advance of the Student Publication Ceremony?
What are some examples of acceptable FAU publications?
Information on different disciplinary style guides 

   

What is the Student Publication Ceremony?

The Student Publication Ceremony is an event in October that showcases the different kinds of writing that FAU students published during the 2016-17 academic year (Fall 2016, Spring 2017, and Summer 2017) and in early Fall 2017 up until the October 16 deadline . It is an opportunity for students to be recognized and applauded by the university. 

The Student Publication Ceremony is part of FAU’s celebration of the National Day on Writing, which was establish by The National Council of Teachers of English (NCTE)  to recognize “the significance of writing in our national life” (NCTE website).

At FAU’s Student Publication Ceremony, we want to recognize not only the significance of what students have written, but also what they have published in academic, professional, and creative outlets. We also want to promote student publications by including citations and abstracts of their work on FAU’s Writing Across the Curriculum website and hosting the full article in FAU’s Institutional Repository, part of FAU’s Digital Library.  

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What is the FAU Library's Institutional Repository?

The FAU Digital Library provides an open access repository to showcase the scholarship of FAU faculty, students, and staff. If you would like your scholarship from this event archived in the digital repository, please fill out the release form and submit along with an electronic copy of your work to lydig@fau.edu. Please label your file:  lastname_firstname_publication_ceremony_2017 (eg. Smith_john_publication_ceremony_2017).

For more on FAU’s repository, visit this section of the FAU Library’s website.

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How do I inform the university about what I have published?

In advance of the Publication ceremony by October 16, you will use this Google Form  to submit the following information:

  • your name and other basic information
  • the correct citation for your published work in the citation format of your discipline
  • an abstract or short description of your work
  • the publication itself as a PDF or a link to a pre-print or printed version (if you have permission from the original publisher)
  • a description (couple of lines) of the publication venue from the publication’s website and  a link to its main website.   

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What happens if I am not able to submit anything by the deadline? Will I still be able to participate?

If you are not able to submit information about your published work by the deadline (for example, if your piece is a forthcoming publication or if it is still in the process of being peer-reviewed or edited and thus not officially published yet), then you can still attend the reception in October  to celebrate your efforts thus far and to learn about other possible venues for future work. You can still submit the publication information after the deadline once your work is published. This would only mean that that particular piece would be recognized in next year’s Student Publication Ceremony that will be showcasing student work published in Fall 2017, Spring and Summer 2018, and early Fall 2019 (before October 20th). 

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What will happen at the Student Publication Ceremony

The Student Publication Ceremony will be a reception for all students who have had their work published in the past academic year (Fall 2016, Spring 2017, Summer 2017) and early Fall 2017 up until the   Octob er 16th deadline. It will be an opportunity for you to meet other students who are publishing work in various venues, to distribute printed copies of your manuscript (if your publisher allows you to do so), and to be acknowledged by other students, faculty, staff and members of the upper administration of the university. You will also be able to meet with representatives from the FAU Library who can answer questions about digital archives and the promotion of your scholarly work. Most importantly, you will receive a certificate from the University Provost recognizing your accomplishments.    

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Who sponsors the event?

The Student Publication Ceremony is sponsored by the following:

  • Writing Across Curriculum  (WAC)
  • University Center for Excellence in Writing (UCEW)
  • Office of Undergraduate Research and Inquiry (OURI)
  • Center for Teaching and Learning (CTL)
  • Dean of Undergraduate Studies
  • FAU Libraries

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What kinds of student work will the Student Publication Ceremony showcase?

The FAU Student Publication Ceremony showcases FAU student publications in a variety of venues, including the following types:

  • Various campus publications (see “What are some examples of acceptable FAU publications?” for some examples of FAU publication venues)
  • Peer-reviewed academic or disciplinary journals or newsletters
  • Any other externally published forum that is not self-published, like non-FAU newspapers, magazines, pamphlets, or online publications.

The work that is published may belong to any academic, professional, or creative genre. It may or may not be peer-reviewed.

At this time, the Student Publishing Ceremony does not encompass self-published work (such as personal blogs or websites).  

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Is it okay if I am not the only author of my published work?

 Absolutely! The Student Publication Ceremony is looking to recognize all kinds of published student work, whether it is a single-author piece or it is co-authored with other students, faculty, or professionals. If your work is co-authored, you’ll submit a little more information with your piece's submission, including who you collaborated with and what their role was (student, faculty, professional, etc.). (See What do I need to submit in advance of the Student Publication Ceremony? for more on the submission process.) We recommend that you let your co-authors know that you are submitting information about your collaborative piece and encourage them to attend the reception in October, too. 

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Why should I participate?

This ceremony is a great opportunity to be recognized for your accomplishments and to support fellow students. In addition to listing your publication on your resume/CV, you can  add that you were recognized by FAU. It’s also an opportunity to promote your work and learn about other publication opportunities, the different projects in which FAU students are involved, and the advantages of things like digital archives. Perhaps most importantly,  students who submit their publication information to the Student Publication Ceremony website will be able to opt to have their work included in the FAU Library’s Digital Collections: FAU Institutional Repository. For more on FAU’s repository, visit this section of the FAU Library’s website.

Essentially, we want to know your writing accomplishments, and we want to recognize and celebrate those successes with you at the Student Publication Ceremony, 2017.  

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Who is eligible?

Any students or recent alumni who had their single- or co-authored work published by a third  party (but not self-published) during Fall 2016, Spring or Summer 2017, or early Fall 2017 up to the October 16 deadline are eligible. The first eligibility requirement is that the piece was published during the 2016-2017 academic year (or in early Fall 2017). The second eligibility requirement is that you were an FAU student – undergraduate or graduate level – when you wrote it.

So how does that work for recent graduates? For example, let’s say you co-authored a research paper with your chemistry professor back in the fall of 2015 and submitted it to a publisher that same semester. Then you graduated the next semester in spring 2016 while the piece was still being reviewed by the publisher. Finally, at the start of the next semester – fall 2016, the new academic year the Student Publication Ceremony is celebrating–you got word that the piece was officially published. You would then be eligible to submit your piece and be recognized at the October reception and to be included in the FAU Institutional Repository.

For each publication, students will submit electronically a citation and an abstract/description that appropriately reflects the piece’s disciplinary conventions. See “What do I need to submit in advance of the Student Publication Ceremony?” for more information. 

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What do I need to submit in advance of the Student Publication Ceremony?

In advance of the actual event, you’ll use this Google Form  to give us some different pieces of information.

If you’re not sure about the citation format for the type of piece that you have, take a look below at some of these style guides for different disciplines.

Then, join us and your fellow students at the October reception for the Student Publication Ceremony reception. (The 2017 event located will be announced soon.)

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What are some examples of acceptable FAU publications? 

While there is a wide range of national and international venues, the following FAU publication examples are acceptable as well.

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Information on different disciplinary style guides 

Part of the information that the Student Writing Expo will collect from students will be a brief abstract or description of what their written piece is. Such abstracts should appropriately reflect the piece’s disciplinary conventions.

Here are some resources that can help you format your abstracts and publication citations according to what you determine as the appropriate discipline:

American Psychological Association (APA) style

     Penn State University Libraries APA Quick Citation Guide

Chicago style

     The Chicago Manual of Style Online Chicago-Style Quick Guide

Council of Science Editors (CSE) style  

        Penn State University Libraries CSE Quick Citation Guide

Institute of Electrical and Electronics Engineers (IEEE) style

      IEEE Citation Reference

Modern Language Association (MLA) style

   Penn State University Libraries MLA Quick Citation Guide

 Turabian style

     University of Chicago Turabian Quick Guide

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