Graduate Research/Non–Research
Student Travel

If you are traveling and would like to request a graduate travel award you must do so at least 25 business days (domestic) / 30 business days (International) in advance of your travel. Please follow the steps below to apply for a graduate travel award:

  1. Each traveler must read the Student Travel Policy. Download the Student Travel Procedures
  2. If traveling internationally, students are required to register with the Education Abroad office and to purchase the university-approved international health and travel insurance for the duration of official programming or activities.
  3. Graduate Students who fall below full time status, must be on the Graduate College’s full time status report.
  4. Gather the following information:
    • Student Travel Code of Conduct and Release of Liability form.
    • Proof of Conference or Event
    • A Letter of Justification for travel
    • A Letter of support from RSO Advisor or Faculty Advisor
    • If traveling internationally, students are required to register with the Education Abroad office and to purchase the university-approved international health and travel insurance for the duration of official programming or activities.
    • A completed Photo/Video Release Form

If you are requesting funding you will need to provide the following additional documentation below (NOTE: Funded travel request are subject to available funds):

  1. Gather the following information:
    • Complete Graduate Travel Checklist. Download Checklist
    • Confirmation of Presenting or Competing (if applicable)
    • Proof of Estimated Cost (i.e. hotel, airfare, registration, rental car, shuttle/taxi, gas, etc.)
    • Mapped mileage via Google maps, showing point of origin to destination if you plan on using your own vehicle.
  2. Apply for a travel award via the button at the bottom of the page.
  3. It is the University’s policy to have an approved travel spend authorization in Workday, the University’s finance system, five days prior to the day of departure. Immediately, upon receiving a travel award letter, each traveler must delegate the ASAB office the ability to create a travel spend authorization on his/her behalf. Information on completing the delegation process will be provided in your award correspondence. (NOTE: If you are currently employed at the University, your current supervisor will be required to approve the delegation and if you are not employed at FAU to receive reimbursement, you will be required to become a contingent worker with the University).

If you receive a travel award, you have ten business days upon the return from your trip, to apply for your reimbursement. Each individual traveler must apply for reimbursement via the Travel Reimbursement page.