Student Travel Appeals

The appeals process is designed to assist students who have serious extenuating circumstances and are seeking relief from the travel committee regarding their decision. Appeals must be initiated no later than 30 days after the notification is sent from the travel committee or within 30 days of returning from a trip. Late appeals will not be reviewed. A student may submit an appeal based on the one of the following, if a travel request or travel reimbursement was not approved:

  1. You may appeal if you can prove you met the minimum eligibility qualification at the time of the application.
  2. You may appeal if you can provide proof that there was an error in the processing of your application.
  3. Medical (extended physical/mental illness or debilitating injury/accident.)
  4. Unforeseen military orders.
  5. Death to a close family member. Close Family member is an individual’s spouse; the individual’s and the spouse’s grandparents, siblings, children, nieces, nephews, aunts uncles, and first cousins; and other individuals who share the same household with the student.
  6. Other extenuating circumstances.

Note: A change in employment (or work schedule) does not constitute an extenuating circumstances.

Gather all supporting documentation to upload with our appeal. It’s highly recommended you provide supporting documentation whenever possible. Appeals submitted without supporting documentation may be delayed or denied. Documentation may include:

  1. Official notification from registrar’s office showing the student meets the minimum eligibility requirements to travel.
  2. Proof that there was a processing error of the application.
  3. Medical documentation with signature from medical staff.
  4. Documentation of unforeseen military deployment.
  5. Death Certificate, Obituary, or Funeral Program of Close Family Member.

Visit Student Travel to access the Appeal form.