Home / DOR / Sponsored Programs / Getting Started

Sponsored Programs

Getting Started

Familiarize yourself with FAU’s policies regarding sponsored proposals and awards. For proposal submissions, please refer to the following policies for guidance:


Step 1: Make sure you are registered in grantsERA as a Principal Investigator. Instructions on How To Register in GrantsERA are available online here.

Step 2: Complete your PI profile in grantsERA and select your Admin Assistants from the drop-down menu. If your college has more than one Admin Assistant, select all of them.

Step 3: Initiate, complete and route your proposal in grantsERA. Instructions on How to Submit a Proposal through grantsERA are available online here.

Required Documents (Attachments) for Proposals

All proposals submitted for funding must be routed for review and approvals prior to submission to the sponsor. Before sending the proposal through routing, make sure copies of the Proposal (Scope of Work), Budget, Budget Justification and any sponsor required forms have been uploaded into grantsERA as attachments. In addition, the following FAU documents must also be completed and attached in grantsERA:

  • Disclosure of Significant Financial Interest Form
  • If applicable, Cost-Share Form

FAU forms are available online here.

If your proposal includes Consultants and/or Subrecipients, additional documents are required.

For Consultants, a letter of intent must be signed by the Consultant and uploaded into grantseRA. The letter should include the Consultant’s hourly rate, estimated number of hours on the project, and a brief statement of work.

For Subrecipients, a letter of intent signed by the institution’s Authorized Official along with the Subrecipient’s Scope of Work, Budget, and Budget Justification must be uploaded into grantsERA as attachments. For federal proposals, a copy of the institution’s F&A rate agreement is also required.

Tips on Developing the Budget

  • Include appropriate salaries and fringe benefit rates for employees working on the project.*

    To calculate effort on a project, refer to the Time & Effort Conversion table available online here.

  • Include the correct Indirect Cost rate (Also called F&A rate or Overhead rate). For federal proposals, FAU’s federally approved Indirect Cost (IDC) rate is 49.5% and is applied to modified total costs.

    [Modified total costs consists of all direct salaries and wages, fringe benefits, materials and supplies, services, travel and the first $25,000 of each subaward. Modified total costs excludes equipment, capital expenditures, charges for patient care, rental costs, tuition, scholarships and fellowships, participant support costs and the portion of each subaward over $25,000.]

  • Include other relevant costs such as student salaries, tuition, travel (domestic and/or international), materials and supplies, consultant fees, equipment costs, publication fees, subrecipient costs.

    Tuition rates can be found here.

    Travel Information including mileage and per diem rates can be found here.

  • Budget Templates (excel spreadsheet)here

    Non-Federal Budget Template
    NIH Budget Template
    NSF Budget Template

*It is FAU’s policy to include salary and fringe benefits for all key personnel working on a project. If a sponsor has a policy restricting the payment of salaries and fringe from the sponsored award, then the salary and fringe must be cost-shared by FAU and a cost-share form should be completed and uploaded into grantsERA.

FAU’s Administrative Information that may be required when completing proposal applications is available online here.

 Last Modified 11/5/19