Expediting the Process of Setting up a New Grant Account (Banner Index/Fund)

1. Sponsored Programs must review each proposal before it is submitted to the sponsor. Each proposal should include a detailed budget that is consistent with the Scope of Work of the project.
2. A CAS 502 Form is required if the funding is Federal or Federal Flow Through and if the budget includes any of the following items:
   1. Administrative and Clerical Salaries
   2. Local Phone Costs
   3. Postage
   4. Office Supplies
   5. Memberships/Subscriptions
   6. General Purpose Equipment
   7. General Purpose Software
   For more information concerning the CAS 502 Form and Instructions, please go to www.fau.edu/research/ocg/files/cas502.pdf.
3. Per OMB Circular A-133, if the funding is Federal Flow Through, the award document should include the following information:
   1. CFDA #
   2. CFDA Title
   3. Prime Award Name
   4. Prime Award Number
   5. Prime Award Project Period
   If the award document does not state this information, Sponsored Programs must obtain this information in writing from the sponsor. An email will suffice. Please note that the above information is not necessary if the Federal funding is a contract (procurement) or cooperative agreement.
4. If the funding is Federal Flow Through, the award document should state the Federal terms and conditions that FAU must comply with. If the award document does not state this information, Sponsored Programs must obtain a copy of the prime agreement (the agreement between the Federal government and the “pass through entity” – the entity that FAU is receiving the funding from).
5. If the award document (whether it is a grant, contract, cooperative agreement, or purchase order) does not specifically state the start date and/or end date of the project, Sponsored Programs must obtain this information in writing from the sponsor. An email will suffice.
6. If the project involves cost share, whether it is mandatory cost share or voluntary committed cost share, an Institutional Contribution Statement is required. A “source” account (the account that will fund the cost share) must be stated on the Institutional Contribution Statement for each budget line item listed. For more information on Cost Share Policies and Procedures, please go to http://www.fau.edu/research/ocg/costshare.php.

Also, please remember:

1. A budget transfer processed to add budget to a new account should mirror the budget approved by the sponsor. The PI should not rebudget AND set up the budget with the initial budget transfer.
2. Budget Transfers will not be approved by Sponsored Programs until Research Accounting has approved the Post Award Worksheet. Research Accounting will approve the Post Award Worksheet when it has received all of the appropriate documentation as described above.