Using the MyFAU E-Mail Client
- Accessing E-mail through MyFAU
- Sending Messages
- MyFAU Global Address Book
- Finding E-mail Addresses
- Adding Attachments
- Creating and Using a Signature
- Reading Messages
- Retrieving New Messages
- Auto Reply
- Replying to and Forwarding Messages
- Replying All
- Setting Delete Options
- Deleting One Message
- Deleting Several Messages
- Deleting All Displayed Messages
- Emptying the Deleted Folder
- Getting Addresses in the Address Book
- Copying Addresses from Messages
- Entering Addresses Directly into the Address Book
- Editing Addresses
- Retrieving Addresses from the Address Book
- Retrieving Addresses Directly from the Address Book
- Retrieving Addresses While Composing a Message
To access the E-mail Center click on the e-mail icon in the upper right corner of the MyFAU window. If you have the e-mail channel displayed on your main MyFAU tab, you can also get into e-mail by clicking on the “more …” near the bottom of that channel.
Note that if you have pop-up windows blocked, then nothing will happen when you click the mail icon. You will need to set your web browser to allow pop-ups from MyFAU or press the Control key when you click on the icon.
The default mailbox contains the following folders.
- Inbox: all messages that have been sent to your account.
- Drafts: all messages you composed, didn’t send, and saved as drafts.
- Sent: copies of all messages you have sent (if you selected the option to keep copies of all messages you send)
- Deleted: messages you have deleted (if you selected option for deleted messages to go to folder instead of being immediately deleted)
To begin to send a message, make sure you’re on the E-mail tab and then click the compose icon. A new window will open for composing your message.
Enter the recipient’s e-mail address in the To: field. If the recipient”s e-mail address is an FAU account you can type just the account name (what precedes the “@fau.edu”). If you are sending to multiple e-mail addresses, separate each with a comma only, no spaces. In the following example notice the FAU e-mail account jsmith is not followed by @fau.edu.
Enter the text of your message in the Enter message field.
To check the spelling of your message, click the Spell Check button at the bottom of the window.
If you want to quit working on the message but save it for later, click the Save a Draft button. The message will be saved, as is, in the Drafts folder. Clicking Cancel does not save a draft or prompt you to save one; it simply cancels the message and whatever you entered will be lost.
When you are done with the message, click Send and the message will be on its way.Back to top
MyFAU has an internal address book of everyone who has an e-mail account at MyFAU. If you would prefer that people not be able to look you up in that directory, you can set the systemn to exclude your information from the search capability. To opt out of the MyFAU directory,
- Log into MyFAU and click the e-mail icon.
- Select the Options tab, which will show you the numerous types of options.
- Select Address Book Preferences which allows you to set the number of contacts displayed at one time in your address book and also, at the bottom of the window, to select if you want to be included or excluded from the global address book.
- Click the checkbox next to Exclude me in Directory Search.
Once you've checked that box people will not be able to find you in the address book. If you later want to be in the directory, just remove the checkmark by clicking the box again.
To find the e-mail address of someone at FAU, follow these steps:
- Log into MyFAU and click the e-mail icon.
- Click the Compose E-mail icon.
- At the top of the window is the "TO" field, and to the right of that is a button labeled Address. Click the Address button.
- The Address window will open. Click on the dropdown box labeled "Address Source" and select "MyFAU E-Mail Directory."
- Enter the name you are searching for in the Search text box, and then click the Search button. All the names and e-mail addresses that match your criteria will be displayed.
In MyFAU you can attach up to 7 files to a message and then total attachment size can be no larger than 10 MB.
Attaching a file to a MyFAU e-mail is a simple 2-step process – you indicate what file you want to attach and then you attach it:
- Click the Attach button in the bottom left corner of the Compose window.
- To enter the file name in the first field, browse for the file by clicking the Browse button. Once you’ve found the file and clicked OK, the file name will be entered in the field.
- Click the Attach button to attach the file.
- If you made a mistake and want to remove an attachment select the file name on the right side of your screen and click on the Remove button beneath.
- When you have finished attaching files click on OK to return to the Compose window or click on Cancel if you have decided not to attach any files.
- The names of the files you’ve attached will be displayed below your message’s text.
You can create a signature that can be appended to all your outgoing messages automatically or that can be manually added to messages as you wish. To use a signature, you first need to create a signature file and then set how and when you want it to be used.
- Select the Options tab.
- From the list of options, click on Signature which is the last option in the right column. The Signature window will open so you can create or edit your signature information.
- Type your signature. It is best to keep it short and simple, entering only the basic information so your recipients will know who you are and how to reach you.
- Do you want the signature added to all your outgoing messages? If yes, then check the box before “Add signature to all messages by default.” Note that signature is added when the message is being sent, so you won’t see it in your message as you compose. If you prefer to add the signature only to individual messages, leave the box blank.
- To add a signature to individual messages, compose the message as described above, but click the Add signature checkbox below the message entry box.
Reading your e-mail in MyFAU is probably the easiest thing to do with e-mail. The subject line will be highlighted like a hyperlink. Click once on it and the message text will display in the section below the list of messages.
You can resize the window to make reading messages easier just as you would resize any window in other applications: placing your cursor on an outside corner allows you to stretch the window horizontally and vertically at the same time; placing the cursor on the upper or lower edge of the window lets you stretch the window vertically; and placing the cursor on the right or left outside edge of the window lets you stretch the window horizontally.
Increasing the size of the window does not allow you to increase the amount of the subject line. Unfortunately the subject line is truncated by the system for display in small windows.Back to top
Once you are reading a message (its text is displayed in the bottom half of the window), you can elect to reply to it or forward it.
Clicking on Replywhile you are reading a message will bring up the compose window with the text of the message already in it. The subject line will be the same as the original, but will have RE: at the beginning. The message will be addressed to the person who sent the original message.
You can then continue with the message as you would any other message that you are sending. You can also add other recipients by entering their e-mail address in the to, cc, or bcc fields.
Clicking on Reply All while you’re reading a message also brings up the compose window as described above, but there’s an important difference: all recipients of the original message will receive your reply. The sender of the original message will be in the to field, and the recipients of the message will be in the cc field.
Use Reply All very carefully. Consider first if everyone needs to see the reply or if it’s appropriate for them to see it.
Clicking on Forward while you are reading a message will bring up the compose window with the text of the message already in it. The subject line will be the same as the original, but will have FWD at the beginning. You can then add your own message either before or after the forwarded text.