Space Use and Event Planning at FAU Jupiter

Space Utilization


FAU Jupiter offers use of classrooms, computer labs, conference rooms, and an auditorium to non-FAU entities to rent when they are not reserved for credit instruction or academic use. In general, priority for use will be given to users and activities that enhance the mission and purpose of the University.  
Preview the spaces available on the FAU Jupiter campus:
          Layouts          Room Photos
          MC-02     Administration (AD) Building
          MC-05     Dining Hall (DH) Building
          MC-07     Hibel Arts (HA) Building
          MC-13     Wilkes (WB) Building
 
These Guidelines apply to the John D. MacArthur Campus in Jupiter at Florida Atlantic University for the use of facilities and property. The Campus Associate Provost or designee must approve all uses of campus property and University facilities. Unauthorized use of campus property and University facilities is prohibited and will result in trespass from campus.

All completed space use paperwork (listed below) must be submitted at least two (2) weeks prior to the date of your planned event.

If you are interested in inquiring about or reserving space on campus for a meeting, event, or other function, please complete a  Facilities Use Application here.  Submit to the Executive Director of Academic Operations at tovathan@fau.edu Please Note: We cannot confirm availability of space until after receiving a completed Facilities Use Application.   


STEPS FOR REQUESTING SPACE/ROOM RENTALS:

External Users:
  1. Review the Guidelines for the use and reservation of facilities here. Pricing and fee schedules can be found on pages 6-7.
  2. Complete the following forms and submit to the Executive Director of Academic Operations at tovathan@fau.edu (e-mail) or 561-799-8502 (fax):
    • Facilities Use Application . This application is used to determine space use needs only. It does not guarantee or reserve the "setup needs" indicated. Separate forms (listed below under "Space Use Forms") must be submitted in advance of the deadline dates.
    • Reservation and Facilities Use Agreement Form .
    • Certificate of Liability Insurance . Please Note: Submitting a Certificate of Liability Insurance (with the required language) cannot be waived.  The liability insurance must include the following language:  "The Florida Atlantic University Board of Trustees, the Florida Board of Governors, the State of Florida and their respective officers, agents, volunteers and employees are listed as Additional Insured under this commercial general liability policy."
  3. The three forms will be reviewed for completion and if approved, signed by the Associate Provost and Executive Director of Academic Operations.  The paperwork will then be forwarded to the Office of Space Utilization and Analysis (OSUA) for additional approvals.   Please Note: You may not advertise or promote FAU Jupiter as the location of your event until receiving official approval from FAU. Space cannot be held for you until officially approved. Once approved, the location should be advertised as "FAU Jupiter" or "FAU John D. MacArthur Campus at Jupiter".
  4. Approvals, on average, take approximately two (2) weeks. Once approved by OSUA, a Facilities Reservation Confirmation (FRC) invoice with estimated charges will be sent to you.  
  5. You will sign the FRC and approve estimated charges within three (3) business days. A 10% non-refundable deposit of total estimated costs must be paid.
  6. The full balance will be due at least five (5) days prior to the date of your event. Failing to receive payment will result in the cancellation of your space use reservation. Within five (5) days of your reservation, payments are also considered non-refundable. 
  7. To arrange other event needs, such as ground signs, parking, equipment, catering, A/V support, etc., please refer to the Guidelines here or the “Event Planning Considerations” section below.


FAU Student Organizations:

  1. Review the Guidelines for the use and reservation of facilities herePricing and fee schedule can be found on page 5.
  2. Student groups and organizations are exempt from submitting any paperwork, but must complete and submit the program registration paperwork with Student Affairs and/or OwlCentral.
  3. However, if student groups and organizations are collaborating with an external group, a Certificate of Liability Insurance may be required to be submitted by the external group.  The liability insurance must include the following language:  "The Florida Atlantic University Board of Trustees, the Florida Board of Governors, the State of Florida and their respective officers, agents, volunteers and employees are listed as Additional Insured under this commercial general liability policy."
  4. To arrange other event needs, such as ground signs, parking, equipment, catering, A/V support, etc., please refer to the Guidelines here or the “Event Planning Considerations” section below.


FAU Faculty/Departments/Units:

  1. Review the Guidelines for the use and reservation of facilities herePricing and fee schedule can be found on page 5.
  2. Complete the  Facilities Use Application here.  Print out and submit to the Executive Director of Academic Operations at tovathan@fau.edu (e-mail) or 561-799-8502 (fax).
  3. After submitting the Facilities Use Application, you will be contacted by the Executive Director to discuss your request.
  4. If FAU faculty/departments/units are collaborating with an external group, a Certificate of Liability Insurance may be required to be submitted by the external group.  The liability insurance must include the following language:  "The Florida Atlantic University Board of Trustees, the Florida Board of Governors, the State of Florida and their respective officers, agents, volunteers and employees are listed as Additional Insured under this commercial general liability policy."
  5. To arrange other event needs, such as ground signs, parking, equipment, catering, A/V support, etc., please refer to the Guidelines here or the “Event Planning Considerations” section below.

 

If you have questions or would like to discuss whether the FAU Jupiter campus has space conducive to your needs, please contact Dr. Teeranai "Nong" Ovathanasin, Executive Director of Academic Operations, on the FAU Jupiter campus at 561-799-8507 or email tovathan@fau.edu.



 
Event Planning Considerations
 
Space Use Forms




 Last Modified 5/2/17