The International Services department within the Center for Global Engagement is point of contact for current and prospective international visiting scholars and for departments who are interested in hosting international visiting scholars.
J-1 visa Sponsorship
Departments interested in sponsoring international visiting scholars are required to complete the Scholar Request Form (Part I and Part II). Once the request form has been submitted to International Services for review, a Certificate of Eligibility for a J-1 exchange visa (form DS-2019) will be issued.
Scholars sponsored by their home country government, or third party entity, and who are not going to be on FAU payroll will need to apply for affiliate appointment to be assigned FAU ID to have access to the library and other FAU facilities. This additional process will take approximately 10 to 14 business days, and departments are encouraged to start the process earlier (upon confirmation of scholar's visa), by sending to the scholar Affiliate Form . It is strongly recommended that scholars fill out this form along with the rest of supporting DS-2019 documentation.
After Scholar submits the completed form back to the hosting department; department will be forwarding the signed Affiliate Form together with the Departmental Invitation/offer letter to the Provost's Office: Felipe Vargas and/or Christopher Biggs
Note: Departments who are unsure whether a J-1 visa is necessary, or receive inquiries from prospective visitors who wish to visit FAU on a visitor (B1/B2) visa or visa waiver (ESTA) must contact International Services for further guidance (firstname.lastname@example.org; subject line: Visiting Scholar Inquiry).
For more information about the guidance to hire Exchange Visitor please view this document: J Visitor Guidance for Departments.
Note: Canadian citizens follow unique steps to enter the US as J-1 Exchange Visitors. Pease review this U.S. Customs and Border Protection website to find out more information.
Click to view forms:
International Fulbright Scholar Sponsorship
"The Fulbright Program aims to bring a little more knowledge, a little more reason, and a little more compassion into world affairs and thereby increase the chance that nations will learn at last to live in peace and friendship . " - Senator J. William Fulbright
The Fulbright Program is the premier international educational exchange program, designed to promote mutual understanding between the people of the United States and of other countries. Sponsored by the U.S. government, the program offers awards to students, scholars, and specialists for study, research, and teaching across all fields.
Since its creation in 1945, the Fulbright Program has formed agreements with approximately 50 bi-national commissions, U.S. embassies in more than 100 countries, and other cooperating organizations. Renowned Fulbright alumni include numerous Nobel and Pulitzer Prize winners, MacArthur Foundation Fellows, heads of state, and a Secretary-General of the United Nations.
Procedures for Hosting a Fulbright Scholar
Prior to Arrival
Often, prospective Fulbright Scholars seeking a university host in the U.S. will contact the department or faculty member directly. The costs to host a Fulbright scholar are minimal to the department. Fulbright scholars receive a stipend for living expenses as part of their Fulbright grant. Host institutions are not responsible for providing financial assistance or housing. However, host departments should consider providing adequate workspace and the opportunity for interacting and collaborating with departmental faculty.
If the prospective scholar’s research interests or proposed activities match the department’s capacity, and if there is interest in hosting a Fulbright scholar, departments must follow these steps:
1) Prepare a letter of invitation, signed by the department chair, indicating the following:
- Departmental interest in hosting the scholar
- Information about the departmental fit for the scholar’s proposed research
- Name of the faculty associate (mentor) and contact information
- Proposed start date for the visit
2) Notify the Center for Global Engagement (CGE) via email of the intent to host a Fulbright Scholar (email@example.com; Subject Line: Visiting Fulbright Scholar). The email should include the following:
Scholar’s name, intended starting date, and country of origin
Copy of invitation letter
Scholar’s Fulbright staff contact, if available
Departmental contact (faculty host and/or administrative contact)
3) CGE is responsible for preparing the Fulbright Institutional Reply Form (IRF), which requires Vice-Provost (or designee) signature.
4) After the Scholar receives the grant with official assignment to Florida Atlantic University, the department requests an affiliate appointment to the Provost’s Office. The affiliate appointment will facilitate issuance of the Z number and creation of the FAU NET ID. The department communicates this information to the Center for Global Engagement/International Services (firstname.lastname@example.org).
5) The International Services office creates an e-file for the Fulbright Scholar and sends a pre-arrival information package to the scholar via email (including housing, transportation, medical insurance, and campus resources).
The faculty host or designated departmental representative must be available to assist the scholar upon arrival on campus. While the scholar is responsible for finding his or her own housing, and CGE can assist with information for on and off-campus options, the department should be prepared to assist the scholar if he or she seeks help. If the scholar is interested in on-campus housing, CGE staff will reach out to housing staff regarding cost and availability.
The scholar must report to International Services within 10 days of arrival in the U.S., and must complete mandatory immigration check-in and international scholar orientation (held every Friday at 12 noon at the Center for Global Engagement, DP 49).
During the Program:
Although the host department will be the focus of the scholar’s work during his or her grant period, a number of other resources available on campus may help expand the scholar’s experience in the U.S.
Keeping in mind the Fulbright Program’s fundamental principle of international exchange, the host department is encouraged to connect the scholar with the University’s area studies department that focuses on the scholar’s home region. The Center for Global Engagement may also be able to suggest activities on campus or in the local community.
The department should advise the scholar of any relevant professional conferences, meetings, lectures, or other academic activities that the scholar may attend during his/her stay.
The department must report any issues of concern regarding the scholar to the Center for Global Engagement.
The department must notify International Services of the scholar’s departure date. If the scholar departs earlier than initially planned,
To submit documentation and make general inquiries, please email email@example.com. For more information, contact:
Dr. Mihaela Metianu
Executive Director, Center for Global Engagement
Ms. Edyta Klimczak
Director, International Services