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BACKGROUND CHECKS FOR PRE-COLLEGIATE / YOUTH PROGRAMS AND CAMPS

Before moving forward, please make sure that you have completed all necessary requirements with the  Pre-Collegiate / Youth Programs  (Pre-Collegiate / Youth Programs). Below you will find information on how to request level 2 background checks for both Pre-Collegiate / Youth Programs Summer and Fall/Spring camps and programs.  For any questions regarding the Background Check Process, please review the Resources and FAQ section or contact Recruitment Services at  empl@fau.edu

Summer Camps/Programs Background Check Process

This website was created to help guide you through Level 2 Background Check Process for Summer Camps and Programs. For a full checklist, please click  here.

Prior to moving forward with the background check process, please ensure that your program or camp has been approved by the Pre-Collegiate / Youth Programs Office. Background checks will not be initiated without approval for from the Pre-Collegiate / Youth Programs Office.

For more information on when background checks are required for camp personnel (including volunteers, please review FAQ’s section.

Important Reminders

  • Camp must have their provisional approval from the Pre-Collegiate / Youth Programs Office prior to requesting background checks.
  • Background check approval by Human Resources must be received before offers of employment/volunteer service and before employee/volunteer can begin their assignment.
  • Summer Camp Background Checks can only be conducted within  60  days of Summer Camp employment.
  • All required paperwork and spreadsheets must be submitted to Human Resources  90  days prior to the start of the Summer Camp/Program.
  • Human Resources will review the spreadsheet and supporting documents prior to initiating any background checks.

 

Request Background Checks for your Summer Camp or Program:

1. Complete required summer camp background spreadsheet
Complete the Summer Camp/Program Background Check Spreadsheet in its entirety and submit to  empl@fau.edu  by the deadline provided. If you have additional personnel changes after the deadline, notify Recruitment Services as soon as possible as you will be required to submit a revised summer camp/program background spreadsheet. Background check approval will still be required prior to the late addition beginning employment or volunteer services. If you will have Volunteers that are exempt from screening, you must complete the Volunteer Supervisor Affidavit (must be notarized) for each supervisor that is overseeing the applicable volunteers. 
2. Have Camp Personnel complete and all required forms

 You must provide and collect the completed forms from your camp personnel.

 Camp Personnel Forms:

If candidate forms are not required for all camp personnel, Recruitment Services will notify you whether or not forms are needed for the specific person upon receipt of the camp background spreadsheet.

3. Submit Camp Personnel Packet to Human Resources

Each camp should only submit 1 Camp Personnel Packet that includes all of the completed required forms for each camp personnel.

Once all documents are collected from each person, you will need to submit all completed forms as one Camp Personnel packet directly to HR. Packets must be submitted in person to Human Resources. HR is located in Building 4, Room 114 – right across from Chick fil-a.

Camp Personnel Packet must be submitted a minimum of 70 days prior to the start of your summer camp or program. 

4. Recruitment Services within HR Reviews Camp Personnel Packet and Background Check Spreadsheet

Recruitment Services will review the submitted spreadsheet to determine the required action for each of your camp personnel (including volunteers).


After reviewing the spreadsheet, Recruitment Services will provide an update via email that includes information specific to your camp. It is important for you to review this email for any updates with required background checks or for any questions we may have. 
5. Recruitment Services initiates background checks

Recruitment Services will begin initiating background checks 60 days prior to the start of your camp.

If all paperwork has not been received and verified prior to the initiation date, background checks will not be initiated for your camp.

Without approved background checks on file, your camp or program will not be authorized to take place.

Recruitment Services will provide the camp personnel that require background checks with information on how to complete their fingerprinting appointments. 

6. Camp Personnel schedules and completes fingerprint appointment
Camp Personnel will receive an email with instructions on how to schedule their fingerprinting appointment. Appointments must be scheduled and completed within 14 days of receiving the email.
7. Recruitment Services receives background approval/denial from DCF
Upon receipt of the results, recruitment services will update your camp/program spreadsheet and will notify you via email that the background check is approved for all applicable personnel.